FY2014 Recommended Budget - City of Surprise

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Public Works Department Overview Department Description The Public Works Department includes internal city operations for vehicle maintenance and facilities management, as well as engineering, traffic engineering functions, and streets maintenance functions, and the management of the city’s water, wastewater and solid waste enterprises. Department-Wide The Public Works department is primarily funded by the general fund. In addition, it has several special revenue funds that provide restricted-use funding including the highway user revenue fund (HURF), the local transportation assistance fund II (LTAF II), the proposition 400 fund, the transportation improvement fund, the water enterprise fund, and the wastewater enterprise fund. Expenditures and personnel related to these special revenue funds are included in the tables below. Expenditure Budget by Fund FY2011 FY2012 FY2013 FY2014 Amended to Expenditures By fund Actual Actual Amended Budget Budget Ge General Fund 5,370,953 6,372,017 5,808,000 6,160,500 6% GEN General Capital Fund 2,013,028 1,158,409 4,406,400 3,156,100 -28% PUB Public Works Dev Fee 266,764 335,559 626,991 9,798,700 1463% SET Set-A-Side 10% Fund 0 0 0 0 0% TRA Transportation Improve. 2,765,638 1,291,490 4,145,100 5,042,000 22% GEN General Govt Dev Fee 665,466 667,359 667,000 666,500 0% HIG HURF 7,667,142 5,776,602 5,790,900 7,730,600 33% MAR Marley Park Cfd 0 0 0 0 0% STR Street Lighting Districts 2,331,732 2,406,586 2,643,700 2,743,000 4% SAN Sanitation Fund 4,739,214 7,001,503 5,656,858 8,849,800 56% WAT Water Fund 10,046,877 9,162,519 9,162,519 9,814,600 7% SEW Wastewater Fund 13,200,219 12,685,521 12,685,521 14,849,400 17% VEH Vehicle Replacement 726,680 835,650 0 1,998,000 0% LTA LTAF II 0 0 0 350,000 0% PRO Proposition 400 0 0 0 19,600 0% TRATransit 1,085,998 0 0 0 0% UNF Grants Fund 105,541 135,790 132,900 0 -100% Total 50,985,253 47,829,007 51,725,889 71,178,800 38% FY2011 Final FY2012 Adopted FY2013 Adopted FY2014 Budget Adopted to Budget Personnel By fund General Fund 45.2 51.9 45.7 43.0 -2.7 HURF 45.0 44.6 40.3 39.0 -1.3 Transportation Improvement Fund 0.0 0.0 1.0 1.0 0.0 Water Enterprise Fund 32.7 32.6 29.4 25.0 -3.2 Wastewater Enterprise Fund 38.7 36.5 36.3 36.2 -0.1 Total 204.3 199.3 186.3 175.2 -13.0 166
Organizational Chart Due to the intricacies of the reporting structure within the Public Works Department, a high-level organizational chart, summarized at the division level, is provided below. Actual personnel budgeted in the general fund are detailed in the personnel table under the Major Budget Changes section by position title. Operations Assistant Director Water/Wastewater Division Environmental/Regulatory Division Solid Waste / Customer Service Division Internal Services Assistant Director Facilities Division Fleet Division Administrative Division Transit Division Public Works Director Engineering / Transportation Assistant Director Streets Division CIP Division Civil Engineering Division Traffic Engineering Division Employee Relations Division Manager Primary Functions • Civil plan review, permitting, assurance, acceptance and inspections for infrastructure to be added to city asset base built by developers • City Fleet Maintenance and Operations including all motorized equipment • City Facilities Maintenance and Operations related to HVAC, electrical, general maintenance and custodial services • Civil Infrastructure and capital projects for city including city funded and other agency funded projects • Administration of the city transit services and represent city on regional boards and commissions • Administration of city’s MS4 permit addressing storm water pollution prevention program • Regional representation involving storm water management to monitor changes and updates in federal, state, and county regulations Divisions Engineering Services - The Engineering Development Services Division provides engineering development review, civil engineering plan review, permit issuance, and construction inspection within the public right of way. Facilities Management - The Facilities Management Division is comprised of custodians and building maintenance personnel and is tasked with maintaining city buildings and facilities as well as project management of new construction. Vehicle Maintenance - The Vehicle Maintenance Division maintains and repairs the city’s fleet of vehicles and equipment. Storm Water - The storm water program component of the Environmental Division is responsible for compliance with the Federal Clean Water Act (CWA), the Arizona Pollution Discharge Elimination System (AZPDES), Water Quality Permits, and enforcement of regulations regarding illegal discharges to the MS4. 167
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City of Surprise, Arizona FY2014 Ci
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Transmittal Letter
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Introduction to the City y Manager
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Financial Review • FY2010 audit f
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Financial Review (Continued) ( )
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Approach pp oac to FY2014 0 Budget
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Approach to FY2014 Budget (Continue
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Citywide y FTE 860 840 820 800 780
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FY2014 City Manager Manager’s s R
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The Budget g Document Contains. . .
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Outcomes (continued) ( ) 4. Do not
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FY2014 General Fund Budget 19
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Millionss General Fund Revenue Summ
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FY2014 Forecast: $88.2M ($3.7M, 4%)
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Expenses 25
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Personnel Summary Summaryy In Milli
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Personnel Details (continued) ( ) I
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Services Details In Millions $ Chan
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Services Details (continued) ( ) In
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Supplies pp Details In Millions $ C
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Capital p Summaryy In Millions $ Ch
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Operating p gReserve In Millions FY
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Operating p gReserve: Estimated vs.
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City Council Discussion Issues (Con
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General Capital p Fund Outcomes •
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Project Name FY2014 BBell ll RRoad
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Transportation Improvement Fund Ado
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Impact p Fee Fund Outcomes • All
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Solid Waste Summaryy • FY2014: No
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Water Summaryy • FY2014: Rate inc
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Policy y Discussions May 2013 05/07
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Document Publication August 2013 08
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General Information Mayor and City
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RICHARD ALTON - Richard.Alton@surpr
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SKIP HALL - Skip.Hall@surpriseaz.go
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DOVE VALLEY RD LONE MOUNTAIN RD DIX
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Tourism Infuse tourism dollars into
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283rd Av 28300W 283rd Ave 28300W 27
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Statistical Information Population
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Revenue Revenue Summary Revenue D
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Overview The operating revenue fore
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General Fund Major Revenue Accounts
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Description Local Bed Tax FY2013 FY
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Vehicle License Tax FY2013 FY2014 $
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Court Revenue FY2013 FY2014 $ % Est
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All Other Operating Revenue FY2013
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Facilities Fees FY2013 FY2014 $ % E
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Cox Communications Cable Franchise
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City of Surprise Wastewater Franchi
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Water Service Fee FY2013 FY2014 $ %
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Wastewater Development Fee FY2013 F
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Parks and Recreation Development Fe
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Police Development Fee FY2013 FY201
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Expense Summary All Funds Total Ex
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City of Surprise All Funds - Detail
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Object Object Description FY2012 Ac
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Object Category FY2012 Actual FY201
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Object Object Description PW-Vehicl
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Object Object Description Mayor & C
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Object Object Description Community
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Object Object Description Legal Man
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Object Object Description PW-Replen
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Object Object Description Governmen
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Object Object Description 37111 OFF
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Object Object Description Finance G
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Object Object Description PW-Street
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Object Object Description CLAIM/SET
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Object Object Description Fire-Emer
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Object Object Description General O
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Object Object Description Fire-Emer
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Object Object Description RADIO EQU
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Object Object Description PW-Facili
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Object Object Description 39112 IMP
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Object Object Description PW-Sewer
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Object Object Description IMP'S OTH
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Police Department Department Overvi
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Divisions Office of the Chief - Thi
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Police Department General Fund Summ
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Police Department DEA Fund Summary
Page 187 and 188: Police Department Tow Fund Summary
Page 189 and 190: Fire Department Department Overview
Page 191 and 192: Support Services - Provides oversig
Page 193 and 194: Fire Department General Fund Summar
Page 195 and 196: Fire Department Firefighter’s Pen
Page 197 and 198: Fire Department Wildland Fire Fund
Page 199 and 200: Community and Economic Development
Page 201 and 202: Neighborhood Services - Neighborhoo
Page 207 and 208: Organizational Chart Primary Functi
Page 209 and 210: City Court General Fund Summary Maj
Page 211 and 212: City Court FARE Fund Fund Descripti
Page 213 and 214: City Court MFTG Fund Fund Descripti
Page 215 and 216: Organizational Chart The chart belo
Page 217 and 218: Department Goal: Comply with Arizon
Page 219 and 220: Human Resources Risk Management Fun
Page 221 and 222: Department Goal: Continue interacti
Page 223 and 224: Accomplishments, Enhancements, and
Page 225 and 226: Employee Dependent Scholarship Fund
Page 227 and 228: Major Budget Changes The FY2014 bud
Page 229 and 230: Organizational Chart Primary Functi
Page 233 and 234: Community and Recreation Services G
Page 235 and 236: Community and Recreation Services T
Page 237: Community and Recreation Services S
Page 241 and 242: • Engineering Goal: Improve the p
Page 243 and 244: FY2011 Final FY2012 Adopted FY2013
Page 245 and 246: Major Initiatives and Policy Issues
Page 247 and 248: Public Works Local Transportation A
Page 249 and 250: Public Works Water Operations Fund
Page 251 and 252: FY2011 Final FY2012 Adopted FY2013
Page 253 and 254: Water Department Goal: Provide high
Page 255 and 256: thickening centrifuge #1 to dewater
Page 257 and 258: Goals, Objectives, and Performance
Page 259 and 260: Public Works Sanitation Operations
Page 263 and 264: Information Technology Department D
Page 265 and 266: Major Initiatives and Policy Issues
Page 267 and 268: Major Budget Changes The FY2014 bud
Page 269 and 270: Donations Fund Fund Description The
Page 271 and 272: City Manager’s Office Department
Page 273 and 274: FY2011 FY2012 FY2013 FY2014 Amended
Page 275 and 276: Accomplishments, Enhancements and E
Page 277 and 278: Mayor and City Council Department D
Page 279 and 280: Capital Improvement Plan Capital I
Page 281 and 282: The majority of approved capital pr
Page 283 and 284: Improvement districts: This financi
Page 285 and 286: Update Process Updating the CIP tak
Page 287 and 288: General Capital Fund Description Th
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FY2011 Final FY2012 Adopted FY2013
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Vehicle Replacement Description Veh
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Police Development Fee Fund Descrip
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Library Development Fee Fund Descri
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Public Works Development Fee Fund D
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MPC Proprietary Debt Service 2007 F
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Wastewater System Development Fee F
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Budget Transfer Policies and Proced
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Introduction City of Surprise, Ariz
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Capital Management Policies 20. The
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Financial Reporting Policies 39. Th
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Base Budget The ongoing expense for
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CRS Community and Recreation Servic
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Fund A fiscal and accounting entity
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ITS Intelligent Transportation Syst
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Primary Property Tax A limited tax
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Turn key Supplied, installed, or pu
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1. 2. 2013 2014 $ 7,974,599 $ 8,285
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SOURCE OF REVENUES SPECIAL REVENUE
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DEBT SERVICE FUNDS SOURCE OF REVENU
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ENTERPRISE FUNDS SOURCE OF REVENUES
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FUND/DEPARTMENT CITY OF SURPRISE Ex
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FUND/DEPARTMENT CITY OF SURPRISE Ex
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Fir Fire Fir General Fund $ 14,526,
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FUND CITY OF SURPRISE Full-Time Emp
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FY2014 Recommended Budget - City of Surprise

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