FY2014 Recommended Budget - City of Surprise

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• Department Goal: The Code Enforcement Division ensures the health and safety of residents as it relates to property maintenance, zoning regulations, education and enforcement. o Objective: The number of cases opened, resolved, and inspections completed directly reflects the primary work by the Code Enforcement Division to meet the department goal. Performance Measures FY2011 Actual FY2012 Actual FY2013 Target FY2013 Estimate FY2014 Target Number of new cases opened 4,001 4,879 4,700 4,300 4,300 Number of cases resolved 4,000 4,346 4,620 4,000 4,000 Number of inspections 9,006 12,027 12,050 12,100 12,000 Proactive inspections 1,812 2,675 3,000 3,150 3,150 • Department Goal: The Building Safety Division reviews, approves, and inspects new development, tenant improvements and restoration o Objective: The number of plan sheets reviewed and inspections completed demonstrates the output to meet the department goal Performance Measures Average number of inspections performed (per inspector per day) Number of building permit inspections performed Number of building plan sheets reviewed Number of building reviews completed FY2011 Actual FY2012 Actual FY2013 Target FY2013 Estimate FY2014 Target 14 16 14 23 15 11,106 13,280 12,200 19,500 21,840 27,561 39,802 40,000 40,000 4,400 2,786 4,358 4,400 4,600 5,050 • Department Goal: The Economic Development Division will assist small companies, increase large employment and retail opportunities, and aid AZ TechCelerator program tenants. o Objective: Help 20+ new small businesses, 4 large businesses, and 15 program tenants. Performance Measures FY2011 Actual FY2012 Actual FY2013 Target FY2013 Estimate FY2014 Target Small business start-up successes 20 22 25 35 28 Large business and retail successes 5 4 3 4 4 AZ TechCelerator program tenants 14 15 16 14 15 AZ TechCelerator events/programs 4 5 4 8 8 130
Community and Economic Development General Fund Summary Major Budget Changes The FY2014 budget increased by 5% from the FY2013 amended budget. The increases in personnel are due to added positions of a fiscal support assistant, an inspector, and two plans examiner positions. The department is experiencing increasing workloads due to growth; therefore, these positions were added to maintain the current level of service. In addition, the conversion of a contracted part time position to a full time economic development coordinator was programmed due to the city’s efforts to decrease the use of employment contracts. Personnel expenditures were also impacted by a 3% increase in the employer contribution for the Arizona State Retirement System and a 2.2% increase for a cost of living adjustment. Supplies expenditures increased by 13% for new code cycle books and subscriptions, General Plan marketing and meetings, and fuel. Services expenditures increased by 1% due to increases in travel/training and dues/memberships for added staff, printing charges, electricity rate changes, and the transfer of the TechCelerator operating budget from Public Works, Facilities Management Division. The increases were offset by a reduction in outside services for the General Plan, contractual reimbursement of tenant electricity charges, and developer agreements. Development agreements primarily represent payments to developers for sales tax incentive agreements. Additional development agreements include expenditure authority for the payment of permit fees on behalf of job-growth related agreements. Economic development contingency of $1,000,000 is available for expenditure authority. FY2011 FY2012 FY2013 FY2014 Amended to Expenditures By category Actual Actual Amended Budget Budget Personnel 2,708,436 2,726,704 2,948,800 3,110,700 5% Supplies 84,806 92,936 77,900 88,400 13% Services 416,840 500,092 490,900 496,300 1% Capital 2,057 0 0 0 0% Targeted Savings 0 0 0 0 0% Dev. Agreements 1,031,464 2,885,772 2,592,900 2,562,700 -1% ED Contingency 0 0 780,000 1,000,000 28% Total By division 4,243,604 6,205,505 6,890,500 7,258,100 5% Administration 192,438 262,985 223,700 229,300 3% Building Safety 785,686 794,756 784,400 1,041,100 33% Code Enforcement 525,273 528,065 551,800 566,600 3% Development Services 480,376 524,462 484,100 488,000 1% Economic Development 1,489,472 3,412,984 3,899,200 4,155,900 7% Neighborhood Svcs 186,827 138,856 302,300 171,600 -43% Planning and Zoning 583,532 543,397 645,000 605,600 -6% Total 4,243,604 6,205,505 6,890,500 7,258,100 5% 131
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City of Surprise, Arizona FY2014 Ci
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Transmittal Letter
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Introduction to the City y Manager
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Financial Review • FY2010 audit f
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Financial Review (Continued) ( )
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Approach pp oac to FY2014 0 Budget
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Approach to FY2014 Budget (Continue
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Citywide y FTE 860 840 820 800 780
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FY2014 City Manager Manager’s s R
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The Budget g Document Contains. . .
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Outcomes (continued) ( ) 4. Do not
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FY2014 General Fund Budget 19
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Millionss General Fund Revenue Summ
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FY2014 Forecast: $88.2M ($3.7M, 4%)
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Expenses 25
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Personnel Summary Summaryy In Milli
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Personnel Details (continued) ( ) I
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Services Details In Millions $ Chan
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Services Details (continued) ( ) In
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Supplies pp Details In Millions $ C
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Capital p Summaryy In Millions $ Ch
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Operating p gReserve In Millions FY
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Operating p gReserve: Estimated vs.
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City Council Discussion Issues (Con
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General Capital p Fund Outcomes •
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Project Name FY2014 BBell ll RRoad
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Transportation Improvement Fund Ado
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Impact p Fee Fund Outcomes • All
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Solid Waste Summaryy • FY2014: No
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Water Summaryy • FY2014: Rate inc
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Policy y Discussions May 2013 05/07
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Document Publication August 2013 08
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General Information Mayor and City
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RICHARD ALTON - Richard.Alton@surpr
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SKIP HALL - Skip.Hall@surpriseaz.go
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DOVE VALLEY RD LONE MOUNTAIN RD DIX
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Tourism Infuse tourism dollars into
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283rd Av 28300W 283rd Ave 28300W 27
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Statistical Information Population
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Revenue Revenue Summary Revenue D
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Overview The operating revenue fore
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General Fund Major Revenue Accounts
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Description Local Bed Tax FY2013 FY
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Vehicle License Tax FY2013 FY2014 $
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Court Revenue FY2013 FY2014 $ % Est
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All Other Operating Revenue FY2013
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Facilities Fees FY2013 FY2014 $ % E
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Cox Communications Cable Franchise
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City of Surprise Wastewater Franchi
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Water Service Fee FY2013 FY2014 $ %
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Wastewater Development Fee FY2013 F
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Parks and Recreation Development Fe
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Police Development Fee FY2013 FY201
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Expense Summary All Funds Total Ex
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City of Surprise All Funds - Detail
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Object Object Description FY2012 Ac
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Object Object Description FY2012 Ac
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Object Category FY2012 Actual FY201
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Object Object Description PW-Vehicl
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Object Object Description Mayor & C
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Object Object Description Community
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Object Object Description Legal Man
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Object Object Description PW-Replen
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Object Object Description Governmen
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Object Object Description 37111 OFF
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Object Object Description Finance G
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Object Object Description PW-Street
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Object Object Description CLAIM/SET
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Object Object Description Fire-Emer
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Page 151 and 152: Object Object Description Mayor & C
Page 153 and 154: Object Object Description General O
Page 157 and 158: Object Object Description Fire-Emer
Page 159 and 160: Object Object Description Community
Page 161 and 162: Object Object Description RADIO EQU
Page 163 and 164: Object Object Description PW-Facili
Page 167 and 168: Object Object Description Mayor & C
Page 169 and 170: Object Object Description Community
Page 171 and 172: Object Object Description 39112 IMP
Page 173 and 174: Object Object Description PW-Sewer
Page 175 and 176: Object Object Description IMP'S OTH
Page 177 and 178: Object Object Description FY2012 Ac
Page 179 and 180: Police Department Department Overvi
Page 181 and 182: Divisions Office of the Chief - Thi
Page 183 and 184: Police Department General Fund Summ
Page 185 and 186: Police Department DEA Fund Summary
Page 187 and 188: Police Department Tow Fund Summary
Page 189 and 190: Fire Department Department Overview
Page 191 and 192: Support Services - Provides oversig
Page 193 and 194: Fire Department General Fund Summar
Page 195 and 196: Fire Department Firefighter’s Pen
Page 197 and 198: Fire Department Wildland Fire Fund
Page 199 and 200: Community and Economic Development
Page 201: Neighborhood Services - Neighborhoo
Page 205 and 206: Community and Economic Development
Page 207 and 208: Organizational Chart Primary Functi
Page 209 and 210: City Court General Fund Summary Maj
Page 211 and 212: City Court FARE Fund Fund Descripti
Page 213 and 214: City Court MFTG Fund Fund Descripti
Page 215 and 216: Organizational Chart The chart belo
Page 217 and 218: Department Goal: Comply with Arizon
Page 219 and 220: Human Resources Risk Management Fun
Page 221 and 222: Department Goal: Continue interacti
Page 223 and 224: Accomplishments, Enhancements, and
Page 225 and 226: Employee Dependent Scholarship Fund
Page 227 and 228: Major Budget Changes The FY2014 bud
Page 229 and 230: Organizational Chart Primary Functi
Page 231 and 232: Accomplishments, Enhancements, and
Page 233 and 234: Community and Recreation Services G
Page 235 and 236: Community and Recreation Services T
Page 237 and 238: Community and Recreation Services S
Page 239 and 240: Organizational Chart Due to the int
Page 241 and 242: • Engineering Goal: Improve the p
Page 243 and 244: FY2011 Final FY2012 Adopted FY2013
Page 245 and 246: Major Initiatives and Policy Issues
Page 247 and 248: Public Works Local Transportation A
Page 249 and 250: Public Works Water Operations Fund
Page 251 and 252: FY2011 Final FY2012 Adopted FY2013
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Water Department Goal: Provide high
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thickening centrifuge #1 to dewater
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Goals, Objectives, and Performance
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Public Works Sanitation Operations
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Accomplishments, Enhancements, and
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Information Technology Department D
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Major Initiatives and Policy Issues
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Major Budget Changes The FY2014 bud
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Donations Fund Fund Description The
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City Manager’s Office Department
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FY2011 FY2012 FY2013 FY2014 Amended
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Accomplishments, Enhancements and E
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Mayor and City Council Department D
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Capital Improvement Plan Capital I
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The majority of approved capital pr
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Improvement districts: This financi
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Update Process Updating the CIP tak
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General Capital Fund Description Th
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FY2011 Final FY2012 Adopted FY2013
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Vehicle Replacement Description Veh
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Police Development Fee Fund Descrip
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Library Development Fee Fund Descri
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Public Works Development Fee Fund D
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MPC Proprietary Debt Service 2007 F
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Wastewater System Development Fee F
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Budget Transfer Policies and Proced
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Introduction City of Surprise, Ariz
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Capital Management Policies 20. The
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Financial Reporting Policies 39. Th
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Base Budget The ongoing expense for
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CRS Community and Recreation Servic
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Fund A fiscal and accounting entity
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ITS Intelligent Transportation Syst
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Primary Property Tax A limited tax
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Turn key Supplied, installed, or pu
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1. 2. 2013 2014 $ 7,974,599 $ 8,285
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SOURCE OF REVENUES SPECIAL REVENUE
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DEBT SERVICE FUNDS SOURCE OF REVENU
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ENTERPRISE FUNDS SOURCE OF REVENUES
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FUND/DEPARTMENT CITY OF SURPRISE Ex
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FUND/DEPARTMENT CITY OF SURPRISE Ex
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Fir Fire Fir General Fund $ 14,526,
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FUND CITY OF SURPRISE Full-Time Emp
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FY2014 Recommended Budget - City of Surprise

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