FY2014 Recommended Budget - City of Surprise

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Recommendations

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Organizational Chart Primary Functions • Building plan review and approval • Inspections • Code enforcement • Business attraction • Development center – one stop shop • Development coordination • Code administration • General plan development and implementation • Development review • Business retention • AZ TechCelerator • Economic development higher education • Long range transportation planning • Community clean up • Revitalization planning and implementation • Block party trailer • Welcome Center • Design development – in house • Civic education • Business outreach Divisions Administration - The Administration Division is responsible for the overall coordination of the department’s activities and performance in relation to the organization. Building Safety - The Building Safety Division reviews, approves, and inspects new developments, tenant improvements, and restorations. Code Enforcement - The Code Enforcement Division is charged with ensuring the health and safety of residents as it relates to property maintenance and zoning regulations. These activities are completed through education and enforcement. Development Services - The Development Services Division provides a single point of contact for city services to the customer so they may complete their development project in a faster, more cost efficient manner. Economic Development - The Economic Development Division provides services for business attraction, retention, and expansion. The division also provides small business assistance and administers the city’s business innovation center, the AZ TechCelerator. The Economic Development Division was shown as a separate department in fiscal year 2010. 128
Neighborhood Services - Neighborhood Services is committed to improving the condition of neighborhoods through reinvestment. Staff works closely with community members in implementing revitalization programs that include homeownership, housing rehabilitation, social service assistance, community education, and event coordination. Planning & Zoning - The Planning Division ensures projects are developed in accordance with city standards to promote a vibrant community. The division fosters long range planning through the creation and implementation of the general plan, village planning, and long-range transportation planning. Accomplishments, Enhancements, and Efficiencies • Successful integration of Transportation Planning into Community and Economic Development • Initiation of Surprise Transportation Plan Update • Completion of the Summer Youth Employment Program with 18 participants throughout program • Initiation of the Neighborhood Stabilization Program 3 to include the purchase of five homes to be re-sold • Created an online no-fee permit application process which allows residents and contractors the ability to apply for all water heater, water softener, and solar photovoltaic permits 24 hours per day, 7 days per week from their home or office • Allow online inspection requests and status inquiries for all permit types • AZ TechCelerator tenant winner of statewide $250,000 innovation grant • Agreement with developer to build largest building in Surprise Major Initiatives and Policy Issues • Completion of travel demand forecasts and needs assessment for Surprise Transportation Plan Update • Completion of Bell Road/Grand Avenue Design Concept Report and Environmental Assessment, and selection of Preferred Alternative for intersection improvements • Expend the full initial allocation amount of the Neighborhood Stabilization Program 3 grant • Completion of Village 5 plan • Implement Council’s Strategic Framework initiatives including medical, renewable energy, economic development and recruitment of a new four year residential college or university • Completion and adoption of the General Plan 2035 • Adoption of 2012 Building codes • Implementation of Self Certification Building Permit process Goals, Objectives, and Performance Measures • Department Goal: Provide accurate planning and development information to customers so they can make knowledgeable development decisions and receive timely delivery of property based services. o Objective: Assist 95% of development center customers within 15 minutes of sign-in. Performance Measures FY2011 Actual FY2012 Actual FY2013 Target FY2013 Estimate FY2014 Target Number of customers anticipated 7,500 8,000 8,500 8,700 8,900 Number of customers assisted 7,639 8,385 8,500 8,700 8,900 Average time spent per customer 11 minutes 25 minutes 20 minutes 20 minutes 20 minutes Percent of customers assisted within 15 minutes of sign in 95% 81% 95% 96% 97% 129
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City of Surprise, Arizona FY2014 Ci
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Transmittal Letter
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Introduction to the City y Manager
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Financial Review • FY2010 audit f
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Financial Review (Continued) ( )
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Approach pp oac to FY2014 0 Budget
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Approach to FY2014 Budget (Continue
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Citywide y FTE 860 840 820 800 780
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FY2014 City Manager Manager’s s R
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The Budget g Document Contains. . .
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Outcomes (continued) ( ) 4. Do not
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FY2014 General Fund Budget 19
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Millionss General Fund Revenue Summ
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FY2014 Forecast: $88.2M ($3.7M, 4%)
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Expenses 25
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Personnel Summary Summaryy In Milli
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Personnel Details (continued) ( ) I
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Services Details In Millions $ Chan
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Services Details (continued) ( ) In
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Supplies pp Details In Millions $ C
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Capital p Summaryy In Millions $ Ch
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Operating p gReserve In Millions FY
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Operating p gReserve: Estimated vs.
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City Council Discussion Issues (Con
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General Capital p Fund Outcomes •
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Project Name FY2014 BBell ll RRoad
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Transportation Improvement Fund Ado
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Impact p Fee Fund Outcomes • All
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Solid Waste Summaryy • FY2014: No
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Water Summaryy • FY2014: Rate inc
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Policy y Discussions May 2013 05/07
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Document Publication August 2013 08
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General Information Mayor and City
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RICHARD ALTON - Richard.Alton@surpr
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SKIP HALL - Skip.Hall@surpriseaz.go
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DOVE VALLEY RD LONE MOUNTAIN RD DIX
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Tourism Infuse tourism dollars into
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283rd Av 28300W 283rd Ave 28300W 27
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Statistical Information Population
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Revenue Revenue Summary Revenue D
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Overview The operating revenue fore
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General Fund Major Revenue Accounts
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Description Local Bed Tax FY2013 FY
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Vehicle License Tax FY2013 FY2014 $
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Court Revenue FY2013 FY2014 $ % Est
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All Other Operating Revenue FY2013
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Facilities Fees FY2013 FY2014 $ % E
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Cox Communications Cable Franchise
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City of Surprise Wastewater Franchi
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Water Service Fee FY2013 FY2014 $ %
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Wastewater Development Fee FY2013 F
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Parks and Recreation Development Fe
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Police Development Fee FY2013 FY201
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Expense Summary All Funds Total Ex
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City of Surprise All Funds - Detail
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Object Object Description FY2012 Ac
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Object Object Description FY2012 Ac
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Object Category FY2012 Actual FY201
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Object Object Description PW-Vehicl
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Object Object Description Mayor & C
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Object Object Description Community
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Object Object Description Legal Man
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Object Object Description PW-Replen
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Object Object Description Governmen
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Object Object Description 37111 OFF
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Object Object Description Finance G
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Object Object Description PW-Street
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Object Object Description CLAIM/SET
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Object Object Description Community
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Object Object Description Fire-Emer
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Page 153 and 154: Object Object Description General O
Page 157 and 158: Object Object Description Fire-Emer
Page 161 and 162: Object Object Description RADIO EQU
Page 163 and 164: Object Object Description PW-Facili
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Page 171 and 172: Object Object Description 39112 IMP
Page 173 and 174: Object Object Description PW-Sewer
Page 175 and 176: Object Object Description IMP'S OTH
Page 177 and 178: Object Object Description FY2012 Ac
Page 179 and 180: Police Department Department Overvi
Page 181 and 182: Divisions Office of the Chief - Thi
Page 183 and 184: Police Department General Fund Summ
Page 185 and 186: Police Department DEA Fund Summary
Page 187 and 188: Police Department Tow Fund Summary
Page 189 and 190: Fire Department Department Overview
Page 191 and 192: Support Services - Provides oversig
Page 193 and 194: Fire Department General Fund Summar
Page 195 and 196: Fire Department Firefighter’s Pen
Page 197 and 198: Fire Department Wildland Fire Fund
Page 199: Community and Economic Development
Page 203 and 204: Community and Economic Development
Page 205 and 206: Community and Economic Development
Page 207 and 208: Organizational Chart Primary Functi
Page 209 and 210: City Court General Fund Summary Maj
Page 211 and 212: City Court FARE Fund Fund Descripti
Page 213 and 214: City Court MFTG Fund Fund Descripti
Page 215 and 216: Organizational Chart The chart belo
Page 217 and 218: Department Goal: Comply with Arizon
Page 219 and 220: Human Resources Risk Management Fun
Page 221 and 222: Department Goal: Continue interacti
Page 223 and 224: Accomplishments, Enhancements, and
Page 225 and 226: Employee Dependent Scholarship Fund
Page 227 and 228: Major Budget Changes The FY2014 bud
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Page 231 and 232: Accomplishments, Enhancements, and
Page 233 and 234: Community and Recreation Services G
Page 235 and 236: Community and Recreation Services T
Page 237 and 238: Community and Recreation Services S
Page 239 and 240: Organizational Chart Due to the int
Page 241 and 242: • Engineering Goal: Improve the p
Page 243 and 244: FY2011 Final FY2012 Adopted FY2013
Page 245 and 246: Major Initiatives and Policy Issues
Page 247 and 248: Public Works Local Transportation A
Page 249 and 250: Public Works Water Operations Fund
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FY2011 Final FY2012 Adopted FY2013
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Water Department Goal: Provide high
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thickening centrifuge #1 to dewater
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Goals, Objectives, and Performance
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Public Works Sanitation Operations
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Accomplishments, Enhancements, and
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Information Technology Department D
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Major Initiatives and Policy Issues
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Major Budget Changes The FY2014 bud
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Donations Fund Fund Description The
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City Manager’s Office Department
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FY2011 FY2012 FY2013 FY2014 Amended
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Accomplishments, Enhancements and E
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Mayor and City Council Department D
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Capital Improvement Plan Capital I
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The majority of approved capital pr
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Improvement districts: This financi
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Update Process Updating the CIP tak
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General Capital Fund Description Th
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FY2011 Final FY2012 Adopted FY2013
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Vehicle Replacement Description Veh
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Police Development Fee Fund Descrip
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Library Development Fee Fund Descri
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Public Works Development Fee Fund D
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MPC Proprietary Debt Service 2007 F
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Wastewater System Development Fee F
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Budget Transfer Policies and Proced
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Introduction City of Surprise, Ariz
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Capital Management Policies 20. The
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Financial Reporting Policies 39. Th
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Base Budget The ongoing expense for
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CRS Community and Recreation Servic
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Fund A fiscal and accounting entity
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ITS Intelligent Transportation Syst
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Primary Property Tax A limited tax
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Turn key Supplied, installed, or pu
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1. 2. 2013 2014 $ 7,974,599 $ 8,285
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SOURCE OF REVENUES SPECIAL REVENUE
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DEBT SERVICE FUNDS SOURCE OF REVENU
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ENTERPRISE FUNDS SOURCE OF REVENUES
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FUND/DEPARTMENT CITY OF SURPRISE Ex
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FUND/DEPARTMENT CITY OF SURPRISE Ex
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Fir Fire Fir General Fund $ 14,526,
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FUND CITY OF SURPRISE Full-Time Emp
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FY2014 Recommended Budget - City of Surprise

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