FY2014 Recommended Budget - City of Surprise

Accomplishments, Enhancements and Efficiencies
Organized and completed the launch of the Surprise Women’s Heritage Trail and ceremony on
April 13, 2013
Completed on-the-road historical presentations and book sales through various communities and
city events
Completed a special election in November 2012 for the Arizona Public Service franchise ballot
issue
Started preparing for the upcoming 2013 primary and general elections for Districts 1, 5, and 6
Major Initiatives and Policy Issues
Continue working on archiving historical documents collected from research for the history book
Continue to stay current with the city records retention changes through Arizona State Library and
Archives
Establish a centralized, up-to-date City Records Management program, incorporating archived
materials retrievable by staff within the City Clerk’s Office. This is going to be a two-year project
at minimum
Create and implement a City Clerk’s Office procedures manual by the end of 2013
Goals, Objectives, and Performance Measures
Department Goal: Provide timely public access to city information.
o Objective: Efficient communication of city related information and data and effective
management of bi-annual election process.
Performance Measures
FY2011
Actual
FY2012
Actual
FY2013
Target
FY2013
Estimate
FY2014
Target
Mayor and City Council agendas 65 50 50 48 50
Posting of all City agendas including all
Mayor and Council, Boards and
Commissions
150 130 130 125 140
Number of city code updates 2 4 4 4 4
Number of requests for public records 700 740 740 703 700
Percent of public records requests
completed in 3-5 days*
FY2011
Final
* Some requests require document retrieval from storage.
FY2012
Adopted
FY2013
Adopted
FY2014
Budget
Adopted to
Budget
Personnel
Administrative Assistant 1.0 1.0 1.0 1.0 0.0
Administrative Support Supervisor 1.0 1.0 1.0 1.0 0.0
Administrative Technician 1.0 1.0 1.0 1.0 0.0
City Clerk 1.0 1.0 1.0 1.0 0.0
Total 4.0 4.0 4.0 4.0 0.0
75% 85% 90% 90% 90%
203