FY2014 Recommended Budget - City of Surprise

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• Department Goal: Ensure the City of Surprise remains a viable location for new business. o Objective: Continue on path of continuous quality improvement with a long-range goal of further reducing the Insurance Services Office (ISO) rating from a 3 to a 2 by FY2016. Performance Measures FY2011 Actual FY2012 Actual FY2013 Target FY2013 Estimate ISO rating 3 3 3 3 3 FY2014 Target • Department Goal: Maintain efficient and timely inspections/plan reviews to Surprise businesses and citizens. o Objective: Inspect all commercial structures annually. o Objective: Conduct plan reviews according to department standards (20 days for new plans and 10 days for tenant improvements). o Objective: Inspect new construction in a timely efficient manner. Performance Measures FY2011 Actual FY2012 Actual FY2013 Target FY2013 Estimate FY2014 Target Number of inspections completed 700 944 800 500 800 Number of plans reviewed 361 348 250 250 250 Percent of plan review compliance N/A N/A 100% 100% 100% Number of new construction inspections N/A 568 350 400 450 • Department Goal: Improve department emergency response times to better serve the needs of the residents and citizens living and working in Surprise. o Objective: Review incident response data monthly to identify the nature of delays in incident responses and appropriate remedies for improvement. Performance Measures FY2011 Actual FY2012 Actual FY2013 Target FY2013 Estimate FY2014 Target Total incidents 11,176 12,304 12,500 12,600 13,000 Percent of time 5 minute response attained* 36.7% 36.3% 41% 37.7% 41% 90 th percentile response time** 8:37 8:26 8:17 8:29 8:17 Average response time 5:53 5:49 5:40 5:45 5:40 *% of total calls where an emergency response unit arrived in 5 minutes or less. One minute for turnout and 4 minutes for travel. **90% of all calls had an emergency response unit on-scene within the stated time frame. Note: Response times are an aggregate of all fire, emergency medical and special operations calls (Omega, FireView 2013). 120
Fire Department General Fund Summary Major Budget Changes The FY2014 budget increased by 3.79% from the FY2013 amended budget. Personnel expenditures were impacted by a 3% increase in the employer contribution for the Public Safety Retirement System and a 2.2% increase for a cost of living adjustment. In addition, the allowance for uniforms increased by $200 per employee as a result of Meet and Confer negotiations. The increase was partially offset by a transfer of overtime to two new special revenue funds. Non-personnel costs increased 18%. This was primarily due to increases in service agreements to complete mandatory testing and maintenance, which was previously performed by a position eliminated in FY2013; increases necessary due to mandatory regional wireless conversion maintenance; and additional maintenance required on three aging cascade systems. FY2011 FY2012 FY2013 FY2014 Amended to Expenditures By category Actual Actual Amended Budget Budget Personnel 12,116,849 12,645,499 12,754,600 13,006,200 2% Supplies 371,143 389,713 392,300 485,900 24% Services 1,195,920 1,289,647 1,364,600 1,584,500 16% Capital 35,210 0 15,000 0 -100% Total By division 13,719,122 14,324,860 14,526,500 15,076,600 4% Administration 1,559,875 1,747,947 1,808,100 2,030,600 12% Community Svcs 63,462 109,031 91,400 94,300 3% Community Life Safety Ed. 0 0 0 27,400 0% Crisis Response 106,305 115,947 26,400 30,300 15% EMS 126,129 205,266 230,800 243,500 6% Fire Ops 10,854,412 11,219,146 11,572,600 11,806,100 2% Prevention 411,387 408,036 354,400 341,800 -4% Support Svcs 417,451 340,301 268,200 313,200 17% Training 180,101 179,185 174,600 189,400 8% Total 13,719,122 14,324,860 14,526,500 15,076,600 4% Revenues By fund source Charges for Svcs/Oth 684,647 881,135 731,100 754,100 3% Total 684,647 881,135 731,100 754,100 3% 121
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City of Surprise, Arizona FY2014 Ci
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Transmittal Letter
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Introduction to the City y Manager
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Financial Review • FY2010 audit f
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Financial Review (Continued) ( )
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Approach pp oac to FY2014 0 Budget
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Approach to FY2014 Budget (Continue
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Citywide y FTE 860 840 820 800 780
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FY2014 City Manager Manager’s s R
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The Budget g Document Contains. . .
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Outcomes (continued) ( ) 4. Do not
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FY2014 General Fund Budget 19
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Millionss General Fund Revenue Summ
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FY2014 Forecast: $88.2M ($3.7M, 4%)
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Expenses 25
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Personnel Summary Summaryy In Milli
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Personnel Details (continued) ( ) I
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Services Details In Millions $ Chan
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Services Details (continued) ( ) In
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Supplies pp Details In Millions $ C
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Capital p Summaryy In Millions $ Ch
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Operating p gReserve In Millions FY
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Operating p gReserve: Estimated vs.
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City Council Discussion Issues (Con
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General Capital p Fund Outcomes •
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Project Name FY2014 BBell ll RRoad
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Transportation Improvement Fund Ado
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Impact p Fee Fund Outcomes • All
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Solid Waste Summaryy • FY2014: No
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Water Summaryy • FY2014: Rate inc
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Policy y Discussions May 2013 05/07
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Document Publication August 2013 08
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General Information Mayor and City
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RICHARD ALTON - Richard.Alton@surpr
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SKIP HALL - Skip.Hall@surpriseaz.go
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DOVE VALLEY RD LONE MOUNTAIN RD DIX
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Tourism Infuse tourism dollars into
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283rd Av 28300W 283rd Ave 28300W 27
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Statistical Information Population
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Revenue Revenue Summary Revenue D
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Overview The operating revenue fore
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General Fund Major Revenue Accounts
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Description Local Bed Tax FY2013 FY
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Vehicle License Tax FY2013 FY2014 $
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Court Revenue FY2013 FY2014 $ % Est
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All Other Operating Revenue FY2013
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Facilities Fees FY2013 FY2014 $ % E
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Cox Communications Cable Franchise
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City of Surprise Wastewater Franchi
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Water Service Fee FY2013 FY2014 $ %
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Wastewater Development Fee FY2013 F
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Parks and Recreation Development Fe
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Police Development Fee FY2013 FY201
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Expense Summary All Funds Total Ex
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City of Surprise All Funds - Detail
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Object Object Description FY2012 Ac
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Object Object Description FY2012 Ac
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Object Category FY2012 Actual FY201
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Object Object Description PW-Vehicl
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Object Object Description Mayor & C
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Object Object Description Community
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Object Object Description Legal Man
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Object Object Description PW-Replen
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Object Object Description Governmen
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Object Object Description 37111 OFF
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Object Object Description Finance G
Page 141 and 142: Object Object Description PW-Street
Page 143 and 144: Object Object Description CLAIM/SET
Page 145 and 146: Object Object Description Community
Page 147 and 148: Object Object Description Fire-Emer
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Page 153 and 154: Object Object Description General O
Page 157 and 158: Object Object Description Fire-Emer
Page 161 and 162: Object Object Description RADIO EQU
Page 163 and 164: Object Object Description PW-Facili
Page 167 and 168: Object Object Description Mayor & C
Page 171 and 172: Object Object Description 39112 IMP
Page 173 and 174: Object Object Description PW-Sewer
Page 175 and 176: Object Object Description IMP'S OTH
Page 177 and 178: Object Object Description FY2012 Ac
Page 179 and 180: Police Department Department Overvi
Page 181 and 182: Divisions Office of the Chief - Thi
Page 183 and 184: Police Department General Fund Summ
Page 185 and 186: Police Department DEA Fund Summary
Page 187 and 188: Police Department Tow Fund Summary
Page 189 and 190: Fire Department Department Overview
Page 191: Support Services - Provides oversig
Page 195 and 196: Fire Department Firefighter’s Pen
Page 197 and 198: Fire Department Wildland Fire Fund
Page 199 and 200: Community and Economic Development
Page 201 and 202: Neighborhood Services - Neighborhoo
Page 207 and 208: Organizational Chart Primary Functi
Page 209 and 210: City Court General Fund Summary Maj
Page 211 and 212: City Court FARE Fund Fund Descripti
Page 213 and 214: City Court MFTG Fund Fund Descripti
Page 215 and 216: Organizational Chart The chart belo
Page 217 and 218: Department Goal: Comply with Arizon
Page 219 and 220: Human Resources Risk Management Fun
Page 221 and 222: Department Goal: Continue interacti
Page 223 and 224: Accomplishments, Enhancements, and
Page 225 and 226: Employee Dependent Scholarship Fund
Page 227 and 228: Major Budget Changes The FY2014 bud
Page 229 and 230: Organizational Chart Primary Functi
Page 231 and 232: Accomplishments, Enhancements, and
Page 233 and 234: Community and Recreation Services G
Page 235 and 236: Community and Recreation Services T
Page 237 and 238: Community and Recreation Services S
Page 239 and 240: Organizational Chart Due to the int
Page 241 and 242: • Engineering Goal: Improve the p
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FY2011 Final FY2012 Adopted FY2013
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Major Initiatives and Policy Issues
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Public Works Local Transportation A
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Public Works Water Operations Fund
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Water Department Goal: Provide high
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thickening centrifuge #1 to dewater
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Goals, Objectives, and Performance
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Public Works Sanitation Operations
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Accomplishments, Enhancements, and
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Information Technology Department D
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Major Initiatives and Policy Issues
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Major Budget Changes The FY2014 bud
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Donations Fund Fund Description The
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City Manager’s Office Department
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FY2011 FY2012 FY2013 FY2014 Amended
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Accomplishments, Enhancements and E
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Mayor and City Council Department D
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Capital Improvement Plan Capital I
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The majority of approved capital pr
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Improvement districts: This financi
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Update Process Updating the CIP tak
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General Capital Fund Description Th
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Vehicle Replacement Description Veh
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Police Development Fee Fund Descrip
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Library Development Fee Fund Descri
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Public Works Development Fee Fund D
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MPC Proprietary Debt Service 2007 F
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Wastewater System Development Fee F
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Budget Transfer Policies and Proced
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Introduction City of Surprise, Ariz
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Capital Management Policies 20. The
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Financial Reporting Policies 39. Th
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Base Budget The ongoing expense for
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CRS Community and Recreation Servic
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Fund A fiscal and accounting entity
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ITS Intelligent Transportation Syst
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Primary Property Tax A limited tax
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Turn key Supplied, installed, or pu
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1. 2. 2013 2014 $ 7,974,599 $ 8,285
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SOURCE OF REVENUES SPECIAL REVENUE
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DEBT SERVICE FUNDS SOURCE OF REVENU
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ENTERPRISE FUNDS SOURCE OF REVENUES
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FUND/DEPARTMENT CITY OF SURPRISE Ex
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FUND/DEPARTMENT CITY OF SURPRISE Ex
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Fir Fire Fir General Fund $ 14,526,
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FUND CITY OF SURPRISE Full-Time Emp
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FY2014 Recommended Budget - City of Surprise

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