FY2014 Recommended Budget - City of Surprise

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Department Goal: Ensure citizen access to elective process. o Objective: Increase registered voters, ballots cast, and percentage of votes cast for city-wide elections. Performance Measures FY2011 Actual FY2012 Actual FY2013 Target FY2013 Estimate FY2014 Target Number of registered voters 60,000 58,000 59,000 59,700 60,000 Number of ballots cast in election 30,000 35,181 27,000 27,560 20,000 Percent of votes cast in city-wide election 31% 26% 30% 30% 30% FY2013 – This election will be for Districts 1, 5, and 6 and there may be a ballot issue for November (General Plan). Department Goal: Continue to memorialize and archive the city’s history. o Objective: Increase historical documentation collection and educate citizens. Performance Measures FY2011 Actual FY2012 Actual FY2013 Target FY2013 Estimate FY2014 Target Collecting historic photos (annually) 450 600 250 200 150 Collection of city historic documents (cumulative) 600 1,000 1,500 1,700 1,800 On-the-road history presentations * 10 10 5 4 4 *Totals include presentations at local schools and various neighborhoods throughout Surprise. 204
Mayor and City Council Department Description The Mayor and City Council are the legislative body of the city of Surprise. The Council is comprised of seven elected officials: six council members (one of whom is appointed Vice Mayor) and the Mayor. Organizational Chart Primary Functions Set policy for the city of Surprise Major Budget Changes The FY2014 budget is 36% higher than the FY2013 amended budget. Personnel expenditures are impacted by an 11% increase in the employer contribution for the Arizona Elected Officials Retirement Plan and a 2.2% increase for a cost of living adjustment. Non-personnel expenditures increase by 111% over FY2013 due to an increase in funding for Council discretionary expenditures, Council outreach, and Boards and Commissions. FY2011 FY2012 FY2013 FY2014 Amended to Expenditures Actual Actual Amended Budget Budget By category Personnel 343,519 353,384 289,600 304,100 5% Supplies 23,758 25,095 18,000 106,000 489% Services 64,747 73,648 102,100 147,100 44% Total 432,023 452,126 409,700 557,200 36% By division General Ops 432,023 452,126 409,700 557,200 36% Total 432,023 452,126 409,700 557,200 36% FY2011 Final FY2012 Adopted FY2013 Adopted FY2014 Budget Adopted to Budget Personnel Mayor 1.0 1.0 1.0 1.0 0.0 Vice Mayor 1.0 1.0 1.0 1.0 0.0 City Council 5.0 5.0 5.0 5.0 0.0 Executive Administrative Specialist 1.0 1.0 0.0 0.0 0.0 Total 8.0 8.0 7.0 7.0 0.0 205
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City of Surprise, Arizona FY2014 Ci
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Transmittal Letter
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Introduction to the City y Manager
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Financial Review • FY2010 audit f
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Financial Review (Continued) ( )
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Approach pp oac to FY2014 0 Budget
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Approach to FY2014 Budget (Continue
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Citywide y FTE 860 840 820 800 780
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FY2014 City Manager Manager’s s R
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The Budget g Document Contains. . .
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Outcomes (continued) ( ) 4. Do not
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FY2014 General Fund Budget 19
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Millionss General Fund Revenue Summ
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FY2014 Forecast: $88.2M ($3.7M, 4%)
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Expenses 25
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Personnel Summary Summaryy In Milli
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Personnel Details (continued) ( ) I
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Services Details In Millions $ Chan
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Services Details (continued) ( ) In
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Supplies pp Details In Millions $ C
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Capital p Summaryy In Millions $ Ch
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Operating p gReserve In Millions FY
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Operating p gReserve: Estimated vs.
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City Council Discussion Issues (Con
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General Capital p Fund Outcomes •
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Project Name FY2014 BBell ll RRoad
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Transportation Improvement Fund Ado
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Impact p Fee Fund Outcomes • All
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Solid Waste Summaryy • FY2014: No
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Water Summaryy • FY2014: Rate inc
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Policy y Discussions May 2013 05/07
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Document Publication August 2013 08
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General Information Mayor and City
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RICHARD ALTON - Richard.Alton@surpr
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SKIP HALL - Skip.Hall@surpriseaz.go
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DOVE VALLEY RD LONE MOUNTAIN RD DIX
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Tourism Infuse tourism dollars into
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283rd Av 28300W 283rd Ave 28300W 27
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Statistical Information Population
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Revenue Revenue Summary Revenue D
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Overview The operating revenue fore
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General Fund Major Revenue Accounts
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Description Local Bed Tax FY2013 FY
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Vehicle License Tax FY2013 FY2014 $
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Court Revenue FY2013 FY2014 $ % Est
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All Other Operating Revenue FY2013
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Facilities Fees FY2013 FY2014 $ % E
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Cox Communications Cable Franchise
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City of Surprise Wastewater Franchi
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Water Service Fee FY2013 FY2014 $ %
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Wastewater Development Fee FY2013 F
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Parks and Recreation Development Fe
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Police Development Fee FY2013 FY201
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Expense Summary All Funds Total Ex
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City of Surprise All Funds - Detail
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Object Object Description FY2012 Ac
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Object Category FY2012 Actual FY201
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Object Object Description PW-Vehicl
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Object Object Description Mayor & C
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Object Object Description Community
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Object Object Description Legal Man
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Object Object Description PW-Replen
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Object Object Description Governmen
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Object Object Description 37111 OFF
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Object Object Description Finance G
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Object Object Description PW-Street
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Object Object Description CLAIM/SET
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Object Object Description Fire-Emer
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Object Object Description General O
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Object Object Description Fire-Emer
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Object Object Description RADIO EQU
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Object Object Description PW-Facili
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Object Object Description 39112 IMP
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Object Object Description PW-Sewer
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Object Object Description IMP'S OTH
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Police Department Department Overvi
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Divisions Office of the Chief - Thi
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Police Department General Fund Summ
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Police Department DEA Fund Summary
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Police Department Tow Fund Summary
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Fire Department Department Overview
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Support Services - Provides oversig
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Fire Department General Fund Summar
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Fire Department Firefighter’s Pen
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Fire Department Wildland Fire Fund
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Community and Economic Development
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Neighborhood Services - Neighborhoo
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Organizational Chart Primary Functi
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City Court General Fund Summary Maj
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City Court FARE Fund Fund Descripti
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City Court MFTG Fund Fund Descripti
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Organizational Chart The chart belo
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Department Goal: Comply with Arizon
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Human Resources Risk Management Fun
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Department Goal: Continue interacti
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Accomplishments, Enhancements, and
Page 225 and 226: Employee Dependent Scholarship Fund
Page 227 and 228: Major Budget Changes The FY2014 bud
Page 229 and 230: Organizational Chart Primary Functi
Page 231 and 232: Accomplishments, Enhancements, and
Page 233 and 234: Community and Recreation Services G
Page 235 and 236: Community and Recreation Services T
Page 237 and 238: Community and Recreation Services S
Page 239 and 240: Organizational Chart Due to the int
Page 241 and 242: • Engineering Goal: Improve the p
Page 243 and 244: FY2011 Final FY2012 Adopted FY2013
Page 245 and 246: Major Initiatives and Policy Issues
Page 247 and 248: Public Works Local Transportation A
Page 249 and 250: Public Works Water Operations Fund
Page 253 and 254: Water Department Goal: Provide high
Page 255 and 256: thickening centrifuge #1 to dewater
Page 257 and 258: Goals, Objectives, and Performance
Page 259 and 260: Public Works Sanitation Operations
Page 261 and 262: Accomplishments, Enhancements, and
Page 263 and 264: Information Technology Department D
Page 265 and 266: Major Initiatives and Policy Issues
Page 267 and 268: Major Budget Changes The FY2014 bud
Page 269 and 270: Donations Fund Fund Description The
Page 271 and 272: City Manager’s Office Department
Page 273 and 274: FY2011 FY2012 FY2013 FY2014 Amended
Page 275: Accomplishments, Enhancements and E
Page 279 and 280: Capital Improvement Plan Capital I
Page 281 and 282: The majority of approved capital pr
Page 283 and 284: Improvement districts: This financi
Page 285 and 286: Update Process Updating the CIP tak
Page 287 and 288: General Capital Fund Description Th
Page 291 and 292: Vehicle Replacement Description Veh
Page 293 and 294: Police Development Fee Fund Descrip
Page 295 and 296: Library Development Fee Fund Descri
Page 297 and 298: Public Works Development Fee Fund D
Page 299 and 300: MPC Proprietary Debt Service 2007 F
Page 301 and 302: Wastewater System Development Fee F
Page 303 and 304: Budget Transfer Policies and Proced
Page 305 and 306: Introduction City of Surprise, Ariz
Page 307 and 308: Capital Management Policies 20. The
Page 309 and 310: Financial Reporting Policies 39. Th
Page 311 and 312: Base Budget The ongoing expense for
Page 313 and 314: CRS Community and Recreation Servic
Page 315 and 316: Fund A fiscal and accounting entity
Page 317 and 318: ITS Intelligent Transportation Syst
Page 319 and 320: Primary Property Tax A limited tax
Page 321 and 322: Turn key Supplied, installed, or pu
Page 323 and 324: 1. 2. 2013 2014 $ 7,974,599 $ 8,285
Page 325 and 326: SOURCE OF REVENUES SPECIAL REVENUE
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DEBT SERVICE FUNDS SOURCE OF REVENU
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ENTERPRISE FUNDS SOURCE OF REVENUES
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FUND/DEPARTMENT CITY OF SURPRISE Ex
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FUND/DEPARTMENT CITY OF SURPRISE Ex
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Fir Fire Fir General Fund $ 14,526,
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FUND CITY OF SURPRISE Full-Time Emp
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FY2014 Recommended Budget - City of Surprise

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