FMS - GAIL

8. Content of
Bidding
Document
9. Clarification of
Bidding
Documents
10. Amendment of
Bidding
Documents
surroundings and obtain for itself on its own responsibility all information
that may be necessary for preparing the bid and entering into a contract for
construction of the Works. The costs of visiting the Site shall be at the
bidder’s own expense. Claims and objections due to ignorance of existing
conditions will not be considered after submission of the bid and during
implementation.
7.2 The bidder and any of its personnel or agents will be granted permission by
the Employer to enter upon its premises and lands for the purpose of such
visit, but only upon the express condition that the bidder, its personnel, and
agents will release and indemnify the Employer and its personnel and agents
from and against all liability in respect thereof, and will be responsible for
death or personal injury, loss of or damage to property, and any other loss,
damage, costs, and expenses incurred as a result of the inspection.
7.3 The Employer may conduct a Site visit concurrently with the pre-bid meeting.
B. Bidding Documents
8.1 The Bidding Documents/Tender Documents are those stated below and should be
read in conjunction with any addenda issued in accordance with ITB Clause 10.
Section I. Invitation for Bids (IFB
Section II. Instructions to Bidders (ITB)
FORMATS
Section III. General Conditions of Contract
Section IV. Special Conditions of Contract
Section V. Technical Specifications
Section VI. Bill of Quantities (S.O.R.)
Section VII. Drawings
8.2 The bidder is expected to examine all instructions, forms, terms and
specifications in the bidding documents. The Invitation for Bids (IFB) together
with all its attachments thereto, shall be considered to be read, understood and
accepted by the bidders. Failure to furnish all information required by the bidding
documents or submission of a bid not substantially responsive to the bidding
documents in every respect will be at bidder’s risk and may result in the rejection
of his bid.
9.1 A prospective bidder requiring any clarification(s) of the Bidding Documents
may notify GAIL in writing or by fax or e-mail at GAIL’s mailing address
indicated in the Invitation for Bids not later than 15 days prior to the deadline.
GAIL may, if deem appropriate, respond in writing to the request for
clarification. Written copies of GAIL’s response (including an explanation of the
query but without identifying the source of the query) will be sent to all
prospective bidders who have received the bidding documents. Any Clarification
or information required by the bidder but same not received by the Employer,
fifteen days prior to the bid due date, the same is liable to be considered as no
clarification/information required.
[In case there is provision of pre-bid conference, all questions/queries should be
referred to GAIL on or before scheduled date of pre-bid conference. The
questions/queries received by GAIL prior to pre-bid conference will be
addressed in the pre-bid conference & no separate communication will be sent
to bidders.]
10.1 At any time prior to the bid due date, GAIL may, for any reason, whether at its
own initiative or in response to a clarification requested by a prospective bidder,
modify the bidding documents.
10.2 The amendment will be notified in writing or by fax or e-mail to all prospective
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