FMS - GAIL

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17. Pre-Bid Meeting 18. Format and Signing of Bid the validity of the Bid. 16.4 Any bid not secured in accordance with Clause-16.1 and 16.3 may be rejected by GAIL as non-responsive. 16.5 Unsuccessful bidder’s bid security will be discharged/returned as promptly as possible, but not later than 30 days after the expiration of the period of bid validity prescribed by GAIL, pursuant to ITB Clause-15. 16.6 The successful bidder’s bid security will be discharged upon the bidder’s accepting the award & signing the Agreement, pursuant to Clause-39 and furnishing the Contract Performance Security pursuant to Clause-40. 16.7 The bid security may be forfeited: a) If a bidder withdraws his bid during the period of bid validity. b) in the case of a successful bidder, if the bidder fails: i) to accept the Notification of Award/Fax of Intent (FOI) or ii) to furnish Contract Performance Security in accordance with Clause-40. iii) to accept arithmetical corrections. 16.8 Bid Security should be in favour of GAIL (India) Limited and addressed to GAIL. In case Bid Security is in the form of Bank Guarantee or Letter of Credit, the same must indicate the Bid Document and the work for which the bidder is quoting. This is essential to have proper co-relation at a later date. The Bid Security shall be in the form provided at F-4 (Bank Guarantee) or F- 4A (Letter of Credit). 16.9 For Indian Bidders : Indian Government Departments/ Public Sector Undertakings and firms registered with NSIC are exempted from furnishing bid security provided they are registered for the quoted items upto the monetary limit they intend to quote and subject to their enclosing with their bid a copy of the latest and current Registration Certificate. 17.1 The bidder(s) or his designated representative, who have purchased bid document, are invited to attend a pre-bid meeting which will take place at GAIL (India) Limited, [Address]. 17.2 The purpose of the meeting will be to clarify issues and to answer questions on any matter that may be raised at that stage. 17.3 Text of the questions raised and the responses given, together with any responses prepared after the meeting, will be transmitted without delay (without identifying the sources of the question) to all purchasers of the bidding documents. Any modification of the bidding documents listed in ITB Sub-Clause 8.1 that may become necessary as a result of the pre-bid meeting shall be made by the Employer exclusively through the issue of an Addendum pursuant to Clause 10 and not through the minutes of the pre-bid meeting. 17.4 Non-attendance of the pre-bid meeting will not be a cause for disqualification of a bidder. 18.1 The original and all copies of the bid shall be typed or written in indelible ink (in the case of copies, photocopies are also acceptable) and shall be signed by a person or persons duly authorized to sign on behalf of the bidder. The name and position held by each person signing, must be typed or printed below the signature. All pages of the bid except for unamended printed literature where entries or amendments have been made shall be initialed by the person or persons signing the bid. 18.2 The bid shall contain no alterations, omissions, or additions, unless such corrections are initialed by the person or persons signing the bid. 18
19. Zero Deviation 19.1 Bidders to note that this is a zero deviation tender. GAIL will appreciate submission of offer based on the terms and conditions in the enclosed General Conditions of Contract (GCC), Special Conditions of Contract (SCC), Instructions to Bidders (ITB), Scope of Work, technical specifications etc. to avoid wastage of time and money in seeking clarifications on technical/ commercial aspects of the offer. Bidder may note that no technical and commercial clarifications will be sought for after the receipt of the bids. Bids with any deviation to the bid conditions shall be liable for rejection. In any case, no exception or deviation shall be accepted to the following stipulations/conditions of Bidding document, failing which the bid shall be considered non-responsive and shall be liable for rejection i) Firm Price ii) EMD/Bid Bond/Bid Security iii) Scope of work iv) Specifications v) Price Schedule vi) Delivery/Completion Schedule vii) Period of Validity of Bid viii) Price Reduction Schedule ix) Performance Bank Guarantee/Security Deposit x) Guarantee xi) Arbitration/Resolution of dispute xii) Force Majeure xiii) Applicable Laws xiv) EPF registration in case of domestic bidder 20. E-Payment 20.1 GAIL (India) Limited has initiated payments to suppliers and contractors electronically and to facilitate the payments electronically, the bidder should have an account with HDFC Bank or ICICI Bank or State Bank of India so that the payment through e-banking be made to the bidder, in case work is awarded to him. Further, the bidder should give the details of his bank account in any one of the above banks to facilitate payment through ebanking in case of award of work on him. 21. Agent/ consultant/ Representative/ Retainer/ Associate [Applicable for ICB tenders only] 21.1 GAIL would prefer to deal directly with the manufacturers/ principals abroad but in case they decide to have their Agent/Consultant/ 21.2 Representative/Retainer/Associate in India and pay commission for their services against a particular tender it should be bare minimum and the principal would have to certify that such a commission is commensurate with the services rendered to them by such an Agent/ Consultant/ Representative/ Retainer/ Associate in India. The principal will also have to broadly list out services to be rendered by the Agent/Consultant/ Representative/ Retainer/ Associate in India. In the event bidder is having as Agent/ Consultant/ Representative/ Retainer/ Associate/ servicing facilities in India (who is not an employee of the bidder) the bidder should indicate in their offer the name of such an Agent/ Consultant/ Representative /Retainer /Associate, they have for services in India. The bidder must also indicate clearly the commission payable to the Agent/Consultant/ Representative/ Retainer/Associate in rupees in terms of Agreement (enclosing copy of the same). The bidder, in his bid will indicate the nature and extent of service to be provided by such an Agent/Consultant/ Representative/Retainer/Associate on behalf of the bidder and also remuneration therefore provided in the price, as a separate item, quoted by the bidder to GAIL. Such remuneration/commission will be paid by GAIL in non-convertible Indian currency in India. Should it be established at any subsequent point of time that the above statement of the bidder is not correct 19
Page 1 and 2: GAIL (India) Limited 16, Bhikaji Ca
Page 3 and 4: :2: Pre-bid meeting will be held on
Page 5 and 6: SECTION 1 * CUT- OUT SLIPS 5
Page 7 and 8: CUT-OUT SLIP DO NOT OPEN-THIS IS A
Page 9 and 10: CUT-OUT SLIP PART - III (BID SECURI
Page 11 and 12: Table of Contents A. General 1. Sco
Page 13 and 14: 4. Bids from Joint Venture / Consor
Page 15 and 16: idders, at the address, fax numbers
Page 17: 13.8 Discount, if any, must be indi
Page 21 and 22: 23. Deadline for Submission of Bids
Page 23 and 24: 31. Conversion to Single Currency f
Page 25 and 26: c) will declare a firm ineligible a
Page 27 and 28: To GAIL (India) Limited, 1-1 Bidder
Page 29 and 30: GAIL (India) Limited, F-3 LIST OF E
Page 31 and 32: Tender No.: Bidder’s Name: F-3B F
Page 33 and 34: INSTRUCTIONS FOR FURNISHING BID-GUA
Page 35 and 36: F-5 LETTER OF AUTHORITY PROFORMA FO
Page 37 and 38: GAIL India Limited, F-7 CERTIFICATE
Page 39 and 40: Full Postal Address and phone nos o
Page 41 and 42: 7. We have power to issue this guar
Page 43 and 44: SECTION III. GENERAL CONDITIONS OF
Page 45 and 46: 21.1 Priority of Contract Documents
Page 47 and 48: v) Schedule of Rates to cover taxes
Page 49 and 50: General Conditions of Contract Sect
Page 51 and 52: written, typed or printed character
Page 53 and 54: the applicable regulations and pass
Page 55 and 56: Section-III. General Instructions t
Page 57 and 58: 5. Transfer of Tender Documents: th
Page 59 and 60: 10.3 Monthly/Weekly construction pr
Page 61 and 62: investigated and considered while s
Page 63 and 64: 24 Contract Performance Security: A
Page 65 and 66: 27 Price reduction schedule: the CO
Page 67 and 68: 30 Contractor remains liable to pay
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33 Members of the employer not indi
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Sub- contract is submitted to the E
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esponsibility with the mechanical,
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protection that CONTRACTOR is requi
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Schedules, Notices, Correspondence,
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60 Alterations in specifications, d
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61 Drawings to be supplied by the e
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64 Responsibility for level and ali
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68 Material procured with assistanc
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esponsible agent duly accredited in
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80 (Defects liability period) twelv
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82 Guarantee/transfer of guarantee:
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may not fully and precisely furnish
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SPECIFICATIONS / CONTRACT DOCUMENT.
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evenue stamp payment shall be made
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taxes for unemployment compensation
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agreement of the SUB- CONTRACTOR to
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102 Damage to Property or to any Pe
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apprentices act, 1961: Apprentices
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108 Jurisdiction: "In the event of
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above. iv) Every opening in the flo
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treatment of all injuries likely to
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arrangements and provides necessary
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Place: Dated: i) This Indemnity/Und
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2. In consideration of the due prov
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SECTION IV. SPECIAL CONDITIONS OF C
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SECTION IV SPECIAL CONDITIONS OF CO
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1.2 DURATION OF CONTRACT The FMS /
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1.5 BIDDER’s RESPONSIBILITIES 1.5
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other party, whether written or ora
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1.7 SERVICE LEVEL REQUIREMENTS (SLR
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Less Critical Devices at offices lo
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(a) For Delhi Corporate Office, Noi
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(c) Rest of other sites offices of
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(b) For Rest of other GAIL location
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1.12 OPERATION OF THE CONTRACT The
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SECTION V. TECHNICAL SPECIFICATIONS
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Annexure-AB : Details of remote loc
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GAIL mail messaging system comprise
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Supply, Installation & lying of UTP
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(j) Few Systems / Peripherals, cove
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to Riots, Earthquake, Fire, Flood,
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2.2.2. NETWORK & COMMUNICATION LINK
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c) Separate password list for all s
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2.2.4 DATA BACKUP AND RESTORE MANAG
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(a) Configuration / Re-configuratio
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can also use different mechanism fo
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The contractor shall provide ink ca
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upcoming locations on need basis. I
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Contractor shall conduct a detailed
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seven calendar days to replace the
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2.9 ASSISTANCE FOR SYSTEMS UPGRADAT
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LOCATION WISE DETAILS OF PC's AND P
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S No. 1 2 NAME & BRIEF DESCRIPTION
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S No. 1 2 NAME & BRIEF DESCRIPTION
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S No. 1 2 3 4 5 6 7 8 9 10 11 12 13
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LIST OF NOIDA DATACENTER SERVERS FO
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LIST OF NOIDA DATACENTER SERVERS FO
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ANNEXURE - E LIST OF LOCATIONS, NAM
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ANNEXURE - E LIST OF LOCATIONS, NAM
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DETAILS OF OFC SEGMENTS OF PATA PLA
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S.No. Clause no. of Tender Brief de
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8 9 10 11 DSE for Network Managemen
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Sr No GAIL office Location LIST OF
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LIST OF BIDDERS NEAREST ESTABLISHME
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Samakhyali Samakhyali Agra Agra Jam
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Jaipur NOIDA ISDN BRI: 2B+D - 3 no
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GAIL Data centre at Noida will have
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TABLE-A S. No. H/w type / Make H/w
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18 HP LaserJet (A4 Mono) 2200-2200
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38 Wipro DMP HQ-2400+ 18 16/02/2007
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58 Samsung CD-Writer 8X\LG RW-32-40
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78 HP SCANJET XPA HP SCANJET XPA 1
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S.No Make Model No. IT Asset Descri
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18 SUN 19 SUN 20 SUN 21 HP SUN ULTR
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Sr. No. IT Asset Description Total
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28 RADWARE SWITCH 6 16/02/2007 12 2
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56 57 58 59 UPS 2 KVA, APC Battery
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78 SUN STORAGE 4 16/02/2007 12 79 S
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9 RSE-GAIL BELAPUR 10 11 12 13 RSE-
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TABLE-F SOR FOR ATTENDENT AT VARIOU
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Sr. No. Item Name LOCATION No. of D
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PRINTER HEAD PRINTER HEAD PRINTER H
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PATCH CORD 6 MM PATCH CORDS Fibre p
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TABLE NAME SUMMARY & TOTAL OF ALL S
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FMS - GAIL

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