FYE 14 Budget prelim - City of Norman

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CITY OF NORMANGOALS:DIVISION SERVICE EFFORTSAND ACCOMPLISHMENTSOFFICE SERVICES• Improve on the level of customer satisfaction and make the division more customer service oriented.• Increase level of services provided by the division to include:• review all document printing and reproduction needs of departments to determine which jobs canbe done internally and which jobs must be outsourced• evaluate the copier needs for all departments and negotiate all copier purchases, lease, lease-toown,and maintenance agreements for all copier acquisitions city-wide• Reduce over-all costs by identifying and implementing progressive technology and cost savingopportunities wherever and whenever possible.OBJECTIVES:• Ensure that equipment downtime is kept at or below a 5% level for the year.• Continue our efforts to reduce the number of printing and document reproduction jobs that are beingoutsourced by increasing the number of those jobs that get processed in-house.• Reduce city-wide document printing and reproduction costs.PERFORMANCE MEASUREMENTS - RESULTS REPORT:FYE 11 FYE 12 FYE 13 FYE 14ACTUAL ACTUAL PLAN ESTIMATE PROJECTEDPERFORMANCE INDICATORS:Percentage of equipment down time 5% 5% 5% 5% >5%Replace the division’s existing printers/copierswith new devices that are faster and more costeffective without increasing the annual costs forthese devicesReduce outside printing costs by specifiedpercentageComplete requests for services by thescheduled completion date and time a specifiedpercentage of the time100% n/a n/a n/a n/a8% 5% 8% 10% 10%95% 95% 100% 98% 100%ANNUAL BUDGET157
CITY OF NORMANDIVISION SUMMARY010-3025 TREASURYMISSION:The primary mission of the Treasury Division is to act as the City’s receipting and disbursing agent of publicfinancial assets in order to maximize the utilization and safekeeping of City funds while maintaining a customeroriented and professional attitude.DESCRIPTION:Processing all City revenues, which include utility deposits and payments, processes and generates accountsreceivables billing and maintains accounts receivable records for invoice billing and receiving revenues generatedby all departments throughout the City. Making bank deposits daily. Maintaining the City’s operating fund for allthe departments by reimbursement of petty cash tickets, trip requests and writing checks. Responsibilities includeprocessing and balancing Site Development, Inspection deposits, Oil and Gas Cash Bonds, Bulk Water deposits, andall the liability funds. Maintaining Utility Bank Drafting records and processing for bank debits and credits.Maintains and processes all returned checks. Processes utility and other types of credit card payments including theInteractive Voice Response (IVR) utility payments made by customers on the phone, and the Click to Gov (onlineutility payments made by customers), and maintains all credit card records for Municipal Court, Parks andRecreation, Westwood Golf, Planning/Development Service and the Transfer Station.PERSONNEL:FYE 12 FYE 13 FYE 13 FYE 13 FYE 14ACTUAL ORIGINAL REVISED ESTIMATE PROPOSEDFull-time Positions 5 5 5 5 5Part-time Positions 0 0 0 0 0Total Budgeted Positions 5 5 5 5 5EXPENDITURES:FYE 12 FYE 13 FYE 13 FYE 13 FYE 14ACTUAL ORIGINAL REVISED ESTIMATE PROPOSEDSalaries & Benefits 356,906 359,450 359,450 354,651 362,518Supplies & Materials 2,302 3,400 2,800 2,200 2,100Services & Maintenance 311,671 270,301 264,983 257,394 272,286Internal Services 7,383 7,526 7,526 8,582 7,241Capital Equipment 2,570 0 1,850 1,850 0Subtotal 680,832 640,677 636,609 624,677 644,145Capital Projects 0 0 0 0 0Cost Allocations 0 0 0 0 0Debt Service 0 0 0 0 0Interfund Transfers 0 0 0 0 0Subtotal 0 0 0 0 0Division Total 680,832 640,677 636,609 624,677 644,145ANNUAL BUDGET158
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BUDGETTHE CITY OF NORMAN, OKLAHOMAF
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CITY OF NORMANCITY COUNCILMAYORCind
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Table of Contents
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April 10, 2013The Honorable Mayor a
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MAJOR GENERAL FUND REVENUE SOURCES,
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Net Revenue Stabilization Fund bala
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without these personnel. The Genera
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Station #9, on East Alameda) is cur
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On August 28, 2012 the voters of No
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Tax and ratepayer revenues. Financi
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makers, for your effectiveness as l
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CITY OF NORMANHistory of Norman, Ok
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CITY OF NORMANCommunity ProfileNorm
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CITY OF NORMANCommunity ProfileFaci
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CITY OF NORMANCityPublic SchoolEnro
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CITY OF NORMANANNUAL BUDGET9
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CITY OF NORMANINTRODUCTIONThe purpo
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CITY OF NORMANPERSONNEL HISTORY(Hea
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CITY OF NORMANDiscussion of the Gra
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CITY OF NORMANCommunityFYE 2013 ALL
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CITY OF NORMANGENERAL FUND EXPENDIT
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CITY OF NORMANCONSOLIDATED FUND SUM
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CITY OF NORMANCITY OF NORMAN, OKLAH
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CITY OF NORMANCITY-WIDE OPERATING E
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CITY OF NORMANFINANCIAL POLICIESSev
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CITY OF NORMANThe City of Norman’
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CITY OF NORMANTHE BUDGET AND ACCOUN
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CITY OF NORMANGOVERNMENTAL FUNDSGov
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CITY OF NORMANBASIS OF ACCOUNTINGBa
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CITY OF NORMAN5. “Budget summary
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CITY OF NORMANfund. No more than te
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CITY OF NORMANSECTION 17-211. EXPEN
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CITY OF NORMAN2. Materials and supp
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CITY OF NORMANC. Each budget and ea
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CITY OF NORMANGENERAL FUNDBUDGETHIG
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CITY OF NORMANDepartment / Division
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CITY OF NORMANGENERAL FUND (10)STAT
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CITY OF NORMANNET REVENUE STABILIZA
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CITY OF NORMANPUBLIC SAFETY SALES T
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CITY OF NORMANCOMMUNITY DEVELOPMENT
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CITY OF NORMANSPECIAL GRANTS FUND (
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CITY OF NORMANExpenditures in FYE 1
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CITY OF NORMANNORMAN ARTS COUNCILFI
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CITY OF NORMANNORMAN CONVENTION & V
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CITY OF NORMANSEIZURES AND RESTITUT
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CITY OF NORMANFYE 14 BudgetFYE 14 p
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CITY OF NORMANCAMPUS CORNER TAX INC
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CITY OF NORMANART IN PUBLIC PLACES
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CITY OF NORMANWESTWOOD PARK FUNDBUD
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CITY OF NORMANWESTWOOD PARK FUND (2
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CITY OF NORMANA major engineering s
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CITY OF NORMANWATER FUND (31)STATEM
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CITY OF NORMANWATER RECLAMATION FUN
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CITY OF NORMANThe final component o
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CITY OF NORMANSEWER MAINTENANCE FUN
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CITY OF NORMANCapital Projects of $
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CITY OF NORMANSEWER SALES TAX FUNDB
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CITY OF NORMANSANITATION FUNDBUDGET
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CITY OF NORMANSANITATION FUND (33)S
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CITY OF NORMANFive Year OutlookThe
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CITY OF NORMANCAPITAL IMPROVEMENTS
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Page 149 and 150: CITY OF NORMANGENERAL DEBT SERVICE
Page 151 and 152: CITY OF NORMANGeneral Government de
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Page 155 and 156: CITY OF NORMANARTERIAL ROADS RECOUP
Page 157 and 158: CITY OF NORMANRETIREMENT SYSTEMSBUD
Page 159 and 160: General Fund
Page 161 and 162: CITY OF NORMANFUND SUMMARYTOTAL GEN
Page 163 and 164: CITY OF NORMANDEPARTMENT SUMMARYTOT
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Page 175 and 176: CITY OF NORMANANNUAL BUDGET138
Page 185 and 186: CITY OF NORMANPERFORMANCE MEASUREME
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CITY OF NORMANGOALS:DIVISION SERVIC
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CITY OF NORMANDIVISION SERVICE EFFO
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CITY OF NORMANANNUAL BUDGET216
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CITY OF NORMANDIVISION SUMMARY010-6
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CITY OF NORMANPERFORMANCE MEASUREME
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CITY OF NORMANDEPARTMENT SUMMARYTOT
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Special Revenue Funds
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CITY OF NORMANFUND SUMMARYTOTAL ART
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CITY OF NORMANFUND SUMMARYTOTAL COM
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CITY OF NORMANFUND SUMMARYTOTAL PAR
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CITY OF NORMANMISSION:Efficiently r
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CITY OF NORMANFUND SUMMARYTOTAL SEI
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CITY OF NORMANDIVISION SUMMARY25- 2
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CITY OF NORMANDIVISION SUMMARY25 -
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CITY OF NORMANFUND SUMMARYTOTAL CAM
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CITY OF NORMANENTERPRISE FUNDSThe E
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CITY OF NORMAN3. Expand the discuss
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MISSION:CITY OF NORMANDIVISION SUMM
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MISSION:CITY OF NORMANDIVISION SUMM
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GOALS:CITY OF NORMANDIVISION SERVIC
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CITY OF NORMANDIVISON SUMMARY032-55
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CITY OF NORMANDIVISION SUMMARY321-
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CITY OF NORMANFUND SUMMARYTOTAL SEW
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CITY OF NORMANINTERNAL SERVICE FUND
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CITY OF NORMANCAPITAL PROJECTS FUND
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CITY OF NORMANFUND SUMMARYTOTAL UNI
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CITY OF NORMANSPECIAL GRANTS FUNDFY
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CITY OF NORMANWATER FUNDFYE 14 Capi
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CITY OF NORMANWATER FUNDFYE 14 Capi
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CITY OF NORMANSEWER SALES TAX FUNDS
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CITY OF NORMANCAPITAL FUNDFYE 14 Ca
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CITY OF NORMANUNIVERSITY NORTH PARK
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Outstanding Debt
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CITY OF NORMANFUND SUMMARYTOTAL GEN
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CITY OF NORMANWATER FUND31-5549Name
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CITY OF NORMAN2007A GENERAL OBLIGAT
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CITY OF NORMAN2008B GENERAL OBLIGAT
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CITY OF NORMAN2010 GENERAL OBLIGATI
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CITY OF NORMANWATER RECLAMATION FUN
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CITY OF NORMAN1995 NORMAN UTILITIES
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CITY OF NORMANSANITATION FUND33-556
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CITY OF NORMAN2012A GENERAL OBLIGAT
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CITY OF NORMAN2012C GENERAL OBLIGAT
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Pension Funds
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Appendix
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CITY OF NORMANBUDGET - A plan of fi
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CITY OF NORMANEMT-P - Emergency Med
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CITY OF NORMANINTERGOVERNMENTAL REV
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CITY OF NORMANPPT - Permanent Part-
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CITY OF NORMANTAXES - Compulsory ch
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CITY OF NORMANINDEXGGeneral Debt Se
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FYE 14 Budget prelim - City of Norman

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