FYE 14 Budget prelim - City of Norman

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CITY OF NORMANDIVISION SUMMARY010-5070 FLEET ADMINISTRATIONMISSION:The mission of the Fleet Management Division is to provide safe, economical, state-of-the-art,environmentally friendly transportation and service to allow departments to fulfill their official duties.Fleet Management uses a computer program, Faster Asset Solutions, which tracks mechanic productivity,repair types, work orders, parts issued, inventory, diesel fuel, unleaded fuel, compressed natural gas fueland equipment replacement needs.DESCRIPTION:There are 20 employees within the Fleet Management Administration and Repair Divisions. We providethe administrative, logistical and mechanical support to all other City departments who operate Cityowned equipment/vehicles. Fleet staff is responsible for establishing budget figures for the coming fiscalyear with regards to the internal fuel and parts accounts. Fleet Management Administration staffestablishes capital funds for vehicle/equipment purchases. The division completes the drafting andawarding of bids relating to the acquisition of new equipment and vehicles.PERSONNEL:FYE 12 FYE 13 FYE 13 FYE 13 FYE 14ACTUAL ORIGINAL REVISED ESTIMATE PROPOSEDFull-time Positions 2 2 2 2 2Part-time Positions 0 0 0 0 0Total Budgeted Positions 2 2 2 2 2EXPENDITURES:FYE 12 FYE 13 FYE 13 FYE 13 FYE 14ACTUAL ORIGINAL REVISED ESTIMATE PROPOSEDSalaries & Benefits 188,368 196,062 196,062 196,062 201,684Supplies & Materials 26,527 21,426 20,926 21,496 23,302Services & Maintenance 55,046 62,454 59,907 54,647 71,768Internal Services 2,743 3,081 3,081 2,472 2,153Capital Equipment 1,269 0 0 0 1,800Subtotal 273,952 283,023 279,976 274,677 300,707Capital Projects 0 0 0 0 0Cost Allocation 0 0 0 0 0Debt Service 0 0 0 0 0Interfund Transfers 0 0 0 0 0Subtotal 0 0 0 0 0Division Total 273,952 283,023 279,976 274,677 300,707ANNUAL BUDGET241
CITY OF NORMANDIVISION SERVICE EFFORTSAND ACCOMPLISHMENTSFLEET ADMINISTRATIONGOALS:• Provide support services to all City divisions.• Right-size the organization for long term sustainability.• Fuel management and regulatory compliance.• Pilot/demo/evaluate new vehicle and equipment technologies.• Create a department culture that fosters and promotes teamwork.OBJECTIVES:• Increase the awareness of City’s personnel in the need to support the preventative maintenance service programfor vehicles/equipment so that safety standards are continually met, liabilities are reduced and an overallreduction in maintenance costs can be achieved.• Purchase vehicles and equipment following the guidelines of the City’s Alternative Fuel Program.• Work with City divisions to obtain equipment and vehicles that will be utilized to their maximum potential andremove obsolete, under-utilized equipment and vehicles from inventory.PERFORMANCE MEASUREMENTS - RESULTS REPORT:PERFORMANCE INDICATORS:Preventative maintenance program:(missed services)(completed services)FYE 11 FYE 12 FYE 13 FYE 14ACTUAL ACTUAL PLAN ESTIMATE PROJECTED6592872867>709001001,000Capital Equipment/Vehicle - Outlay $2,428,284 $2,462,140 $5.5 mil $2 mil $2 milSanitation Fund outlay only $276,911 $741,181 $1.2 mil $1.2 mil $1.2 milVehicle Replacement Report:No. of requests for replacementNo. of requests approved for replacementNo. of requests deferred for replacement524111825329705020705020705020Fuel Report:Diesel / gallons dispensedUnleaded gasoline / gallons dispensedCompressed natural gas / gallons dispensedCompressed natural gas sold to public:GallonsDollars340,732252,79825,883n/an/a342,500279,00028,06632,600$51,130316,176255,84429,00048,000$70,000309,500243,30034,00080,000$118,00070900300,000265,00035,00085,000$90,110Notes to Results Report:Preventative Maintenance Program: The intent is to “prevent” major repairs before they happen. Vehicles/equipment arescheduled on a routine basis, specifically every 5,000 miles (100 hours for those with meters) or every 5 months whichevercomes first.Capital Equipment/Vehicle outlay: Fleet Management uses the Oklahoma State Contract as one of its main tools inpurchasing cars, police vehicles, pickup trucks and large chassis, which helps keep the initial investment lower.Vehicle Replacement Analysis: Available through the FASTER software program used by Fleet Management, this reportidentifies units that are in need of replacement before maintenance costs exceed the value of a replacement.Support of City Policies: Fleet Management supports and has aided in drafting policies that prohibit unskilled and untrainedemployees from performing repairs and/or modifications to City vehicles and equipment.ANNUAL BUDGET242
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BUDGETTHE CITY OF NORMAN, OKLAHOMAF
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CITY OF NORMANCITY COUNCILMAYORCind
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Table of Contents
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April 10, 2013The Honorable Mayor a
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MAJOR GENERAL FUND REVENUE SOURCES,
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Net Revenue Stabilization Fund bala
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without these personnel. The Genera
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Station #9, on East Alameda) is cur
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On August 28, 2012 the voters of No
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Tax and ratepayer revenues. Financi
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makers, for your effectiveness as l
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CITY OF NORMANHistory of Norman, Ok
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CITY OF NORMANCommunity ProfileNorm
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CITY OF NORMANCommunity ProfileFaci
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CITY OF NORMANCityPublic SchoolEnro
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CITY OF NORMANANNUAL BUDGET9
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CITY OF NORMANINTRODUCTIONThe purpo
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CITY OF NORMANPERSONNEL HISTORY(Hea
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CITY OF NORMANDiscussion of the Gra
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CITY OF NORMANCommunityFYE 2013 ALL
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CITY OF NORMANGENERAL FUND EXPENDIT
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CITY OF NORMANCONSOLIDATED FUND SUM
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CITY OF NORMANCITY OF NORMAN, OKLAH
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CITY OF NORMANCITY-WIDE OPERATING E
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CITY OF NORMANFINANCIAL POLICIESSev
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CITY OF NORMANThe City of Norman’
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CITY OF NORMANTHE BUDGET AND ACCOUN
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CITY OF NORMANGOVERNMENTAL FUNDSGov
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CITY OF NORMANBASIS OF ACCOUNTINGBa
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CITY OF NORMAN5. “Budget summary
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CITY OF NORMANfund. No more than te
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CITY OF NORMANSECTION 17-211. EXPEN
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CITY OF NORMAN2. Materials and supp
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CITY OF NORMANC. Each budget and ea
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CITY OF NORMANGENERAL FUNDBUDGETHIG
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CITY OF NORMANDepartment / Division
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CITY OF NORMANGENERAL FUND (10)STAT
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CITY OF NORMANNET REVENUE STABILIZA
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CITY OF NORMANPUBLIC SAFETY SALES T
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CITY OF NORMANCOMMUNITY DEVELOPMENT
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CITY OF NORMANSPECIAL GRANTS FUND (
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CITY OF NORMANExpenditures in FYE 1
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CITY OF NORMANNORMAN ARTS COUNCILFI
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CITY OF NORMANNORMAN CONVENTION & V
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CITY OF NORMANSEIZURES AND RESTITUT
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CITY OF NORMANFYE 14 BudgetFYE 14 p
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CITY OF NORMANCAMPUS CORNER TAX INC
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CITY OF NORMANART IN PUBLIC PLACES
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CITY OF NORMANWESTWOOD PARK FUNDBUD
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CITY OF NORMANWESTWOOD PARK FUND (2
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CITY OF NORMANA major engineering s
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CITY OF NORMANWATER FUND (31)STATEM
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CITY OF NORMANWATER RECLAMATION FUN
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CITY OF NORMANThe final component o
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CITY OF NORMANSEWER MAINTENANCE FUN
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CITY OF NORMANCapital Projects of $
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CITY OF NORMANSEWER SALES TAX FUNDB
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CITY OF NORMANSANITATION FUNDBUDGET
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CITY OF NORMANSANITATION FUND (33)S
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CITY OF NORMANFive Year OutlookThe
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CITY OF NORMANCAPITAL IMPROVEMENTS
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CITY OF NORMANEach project in the C
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CITY OF NORMANPARK LAND AND DEVELOP
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CITY OF NORMANBackgroundUNIVERSITY
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CITY OF NORMANGENERAL DEBT SERVICE
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CITY OF NORMANGeneral Government de
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CITY OF NORMANG.O. COMBINED PURPOSE
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CITY OF NORMANARTERIAL ROADS RECOUP
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CITY OF NORMANRETIREMENT SYSTEMSBUD
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General Fund
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CITY OF NORMANFUND SUMMARYTOTAL GEN
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CITY OF NORMANDEPARTMENT SUMMARYTOT
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CITY OF NORMANDIVISION SERVICE EFFO
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GOALS:CITY OF NORMANDIVISION SERVIC
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CITY OF NORMANGOALS:DIVISION SERVIC
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CITY OF NORMANDIVISION SUMMARY010-1
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CITY OF NORMANPERFORMANCE MEASUREME
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CITY OF NORMANMISSION:DIVISION SUMM
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CITY OF NORMANDEPARTMENT SERVICE EF
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CITY OF NORMANMISSION:Efficiently r
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CITY OF NORMANFUND SUMMARYTOTAL SEI
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CITY OF NORMANDIVISION SUMMARY25- 2
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CITY OF NORMANDIVISION SUMMARY25 -
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CITY OF NORMANFUND SUMMARYTOTAL CAM
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CITY OF NORMANENTERPRISE FUNDSThe E
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CITY OF NORMAN3. Expand the discuss
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MISSION:CITY OF NORMANDIVISION SUMM
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MISSION:CITY OF NORMANDIVISION SUMM
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CITY OF NORMANDIVISON SUMMARY032-55
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CITY OF NORMANDIVISION SUMMARY321-
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CITY OF NORMANFUND SUMMARYTOTAL SEW
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CITY OF NORMANINTERNAL SERVICE FUND
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CITY OF NORMANCAPITAL PROJECTS FUND
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CITY OF NORMANFUND SUMMARYTOTAL UNI
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CITY OF NORMANSPECIAL GRANTS FUNDFY
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CITY OF NORMANWATER FUNDFYE 14 Capi
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CITY OF NORMANWATER FUNDFYE 14 Capi
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CITY OF NORMANSEWER SALES TAX FUNDS
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CITY OF NORMANCAPITAL FUNDFYE 14 Ca
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CITY OF NORMANUNIVERSITY NORTH PARK
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Outstanding Debt
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CITY OF NORMANFUND SUMMARYTOTAL GEN
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CITY OF NORMANWATER FUND31-5549Name
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CITY OF NORMAN2007A GENERAL OBLIGAT
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CITY OF NORMAN2008B GENERAL OBLIGAT
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CITY OF NORMAN2010 GENERAL OBLIGATI
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CITY OF NORMANWATER RECLAMATION FUN
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CITY OF NORMAN1995 NORMAN UTILITIES
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CITY OF NORMANSANITATION FUND33-556
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CITY OF NORMAN2012A GENERAL OBLIGAT
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CITY OF NORMAN2012C GENERAL OBLIGAT
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Pension Funds
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Appendix
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CITY OF NORMANBUDGET - A plan of fi
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CITY OF NORMANEMT-P - Emergency Med
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CITY OF NORMANINTERGOVERNMENTAL REV
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CITY OF NORMANPPT - Permanent Part-
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CITY OF NORMANTAXES - Compulsory ch
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CITY OF NORMANINDEXGGeneral Debt Se
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FYE 14 Budget prelim - City of Norman

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