FYE 14 Budget prelim - City of Norman

CITY OF NORMANDIVISION SERVICE EFFORTSAND ACCOMPLISHMENTSFLEET ADMINISTRATIONGOALS:• Provide support services to all City divisions.• Right-size the organization for long term sustainability.• Fuel management and regulatory compliance.• Pilot/demo/evaluate new vehicle and equipment technologies.• Create a department culture that fosters and promotes teamwork.OBJECTIVES:• Increase the awareness of City’s personnel in the need to support the preventative maintenance service programfor vehicles/equipment so that safety standards are continually met, liabilities are reduced and an overallreduction in maintenance costs can be achieved.• Purchase vehicles and equipment following the guidelines of the City’s Alternative Fuel Program.• Work with City divisions to obtain equipment and vehicles that will be utilized to their maximum potential andremove obsolete, under-utilized equipment and vehicles from inventory.PERFORMANCE MEASUREMENTS - RESULTS REPORT:PERFORMANCE INDICATORS:Preventative maintenance program:(missed services)(completed services)FYE 11 FYE 12 FYE 13 FYE 14ACTUAL ACTUAL PLAN ESTIMATE PROJECTED6592872867>709001001,000Capital Equipment/Vehicle - Outlay $2,428,284 $2,462,140 $5.5 mil $2 mil $2 milSanitation Fund outlay only $276,911 $741,181 $1.2 mil $1.2 mil $1.2 milVehicle Replacement Report:No. of requests for replacementNo. of requests approved for replacementNo. of requests deferred for replacement524111825329705020705020705020Fuel Report:Diesel / gallons dispensedUnleaded gasoline / gallons dispensedCompressed natural gas / gallons dispensedCompressed natural gas sold to public:GallonsDollars340,732252,79825,883n/an/a342,500279,00028,06632,600$51,130316,176255,84429,00048,000$70,000309,500243,30034,00080,000$118,00070900300,000265,00035,00085,000$90,110Notes to Results Report:Preventative Maintenance Program: The intent is to “prevent” major repairs before they happen. Vehicles/equipment arescheduled on a routine basis, specifically every 5,000 miles (100 hours for those with meters) or every 5 months whichevercomes first.Capital Equipment/Vehicle outlay: Fleet Management uses the Oklahoma State Contract as one of its main tools inpurchasing cars, police vehicles, pickup trucks and large chassis, which helps keep the initial investment lower.Vehicle Replacement Analysis: Available through the FASTER software program used by Fleet Management, this reportidentifies units that are in need of replacement before maintenance costs exceed the value of a replacement.Support of City Policies: Fleet Management supports and has aided in drafting policies that prohibit unskilled and untrainedemployees from performing repairs and/or modifications to City vehicles and equipment.ANNUAL BUDGET242