Customs Declaration Processing System Detailed User and ...

DETAILED USER & TECHNICAL REQUIREMENTS FOR CDPS
AND USE-CASE MODELS
Ref: PHASE V
That period may not exceed 4 months from the date of acceptance of the declaration, according to the
Article 197 para. 4 and Article 172 para. 1 of Customs Law Implementing Regulation 2 .
- The incomplete export declaration can be lodged in:
o electronic form, or
o paper form of SAD document, according to the Articles 169, 200 and 201 of Customs Law
Implementing Regulation 2 .
- The rules and processes described in parts 3.2.1.1 and 3.2.1.2 of this document are also used within the
usage of simplified procedure of incomplete export declaration.
- The acceptance of incomplete export declaration and release of goods for export regime shall be done by
the customs office of export, as well as the acceptance of supplementary lodging of missing data or
documents of incomplete export declaration.
- Automated check of validity and conditions of authorisation of simplified procedure of incomplete
export declaration through the data from modules of Authorisation sub-application shall cover
especially:
o identification of a holder of authorisation, via the Trader Identification Number – TIN (usually it is
a VAT number),
o authorised goods, via Tariff number (given in the authorisation),
o authorised time for presenting the goods at the customs office of exit (given in the authorisation),
o authorised time for lodging the supplementary documents or data at the customs office of export
(given in the authorisation),
o authorised country of final consignee (the list of prohibited countries is given in the authorisation),
o identification of special seals (if they are used), via the serial number of the special seal (given in
the authorisation).
- When the simplified procedure of incomplete export declaration is used the documents to accompany the
export declaration shall be lodged together with the incomplete export declaration at the customs office
of export.
- When all the above automated checks passed successfully, the incomplete export declaration shall be
accepted with MRN (Movement Reference Number) by the customs office of export. This MRN shall be
notified to a declarant. Authentication of electronic notification shall be with an e-signature of customs
administration, according to the Article 109 para. 2 of the Customs Law implementing Regulation 2 .
- A declarant shall present the declared goods at the customs office of export. The goods are loaded to the
loading compartment of means of transport and they are ready for releasing for export regime.
- The decision on release of goods for export using the simplified procedure of incomplete export
declaration is issued by the customs office of export in the form of Export Accompanying Document –
EAD, which will follow the goods to the customs office of exit. The Export Accompanying Document –
EAD shall be authenticated by the customs officer at the customs office of export with his/her handwritten
signature and personal customs stamp (a hand-written signature and personal customs stamp can
be replaced by a code printed in box D of Export Accompanying Document).
- When the incomplete export declaration was lodged electronically by the declarant, the decision on
release of goods for export using the simplified procedure of incomplete export declaration is also sent
from the customs office of export to the declarant in the form electronic message. Authentication of this
decision shall be with an e-signature of customs administration, according to the Article 109 para. 2 of
the Customs Law implementing Regulation 2 .
- The export operation can start immediately when the decision on release of goods for export regime is
delivered to the declarant or his representative and when the EAD is printed and authenticated.
3.2.2.4 Use of simplified procedure of simplified export declaration
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