Punjab Police Rules Volume 1 - Sangrur Police

168 Punjab Police Rules, 1934 Volume 1, CHAPTER 10
by a journey which begins and ends at headquarters and which does not exceed twentyfour
hours shall be reckoned for all purposes as one day, at whatever hour the absence
begins or ends. (Rule 1.8, T.A. Rules).
Family means a Government servant’s wife, legitimate and step children residing with
and wholly dependant upon him. Except in Appendix 10.121(b) it includes in addition
his parents, sisters, and minor brothers, if residing with, and wholly dependant upon him.
Not more than one wife is included in a family for the purpose of these rules. (Rule 1.9,
T.A. Rules).
Inferior service in the police department includes all constables - in respect of travelling
allowance only as, their service is in other respects "superior" - and non-enrolled menials
such as khalasis, gardeners, chaprasis, bhishties and sweepers. (Serial No. 16 of Appendix
A, Subsidiary Rules.)
Holiday means either a holiday prescribed under the Negotiable Instruments Act or a
day on which offices, or a particular office, are ordered by Gazette notification to be
closed without reserve or qualification. (Rule 1.17, T.A. Rules.)
Rule 10.4
10.4. Responsibility of drawing and countersigning officers. - The following Articles
from the Civil Account Code are reproduced for guidance of police officers as to the
responsibilities attaching to the signature and counter- signature of bills. The rules relate
specially to contingent expenditure, but the principles apply to official expenditure generally.
(a) Every public officer should exercise the same vigilance in respect to petty contingent
expenses as a person of ordinary prudence would exercise in spending his own
money. The drawing officer is further responsible for seeing that the rules regarding the
preparation of vouchers are observed, that the money is either required for immediate disbursement
or has already been paid from the permanent advance, that the expenditure is
within the available appropriation, and that all steps have been taken with a view to obtain
an additional appropriation, if the original appropriation has either been exceeded or is
likely to be exceeded, and that in the case of contract contingencies the proposed expenditure
does not cause any excess over the contract grant. (Article 91, Civil Account Code,
Volume I.)
(b) It is the duty of a countersigning officer to see that the charges made in a contingent
bill are of obvious necessity, and are at fair and reasonable rates; that previous sanction
for any item requiring it is attached; that the requisite vouchers are all received and in order,
and that the calculations are correct; and specially that the grants have not been
exceeded or are not likely to be exceeded, and that the Accountant-General is informed
either by a note on the bill or otherwise of the reason for any excess over the monthly proportion
of the appropriation. If the expenditure be progressing too rapidly, he should
communicate with the disbursing officer, and insist on its being checked. (Article 92,
Civil Account Code, Volume I.)
Rule 10.5
10.5. Control and check on progress of expenditure. - To facilitate a check on the
progress of expenditure by the Deputy Inspector-General of Police, the Inspector-General
of Police and the Accountant General, a series of returns has been prescribed, for which
the necessary "B.M." forms are obtainable as "universal forms" in the manner prescribed
in rule 11.43. The procedure detailed in paragraph 14.5. of the Punjab Budget Manual is
summarized as follows :-
Disbursing officers are required to maintain for all expenditure, registers in form B.M.
29. In these registers the accounts classification shall be shown according to the headings
of the form, and the allotment under each unit shall be entered in red ink at the top of each
column. A small slip form B.M. 28 (Bill Extract) is required to be attached to each bill