Punjab Police Rules Volume 1 - Sangrur Police

324 Punjab Police Rules, 1934 Volume 1, CHAPTER 11
Rule 11.14
11.14. Communications with other provinces and countries. - (1) All communications
and documents sent by police officers to officers in another province where there is
a different vernacular shall be in English.
(2) Should it be necessary to communicate with Police authorities in United Kingdom
and the colonies in connection with the investigation of specific crimes of a non-political
character, the facts should be reported through the Deputy Inspector-General of Police,
C.I.D., to the Inspector-General of Police, who is authorised to conduct such correspondence
with opposite numbers in United Kingdom and Colonies. All references about
political crimes and all other references about policy matters and general information
shall be made through the Director, Intelligence Bureau, Ministry of Home Affairs, Government
of India.
(3) Communications between gazetted police officers and between such officers and
officers of similar status in other departments, and in answer to communications in English
from persons not in the service of Government, shall be in English, unless the person
addressed is known habitually to conduct his correspondence in the vernacular.
Rule 11.15
11.15. Translation. - All translations made in the office of a Superintendent shall be
checked and certified as correct by a responsible officer not below the rank of Assistant
Sub-Inspector.
Rule 11.16
11.16. Transliteration of vernacular words. - (1) The transliteration of Indian words
and the spelling of names should follow, as closely as possible, the rules given in Appendix
C to Punjab Government Consolidated Circular No. 5.
(2) As regards the names of places, the Imperial Gazetteer shall be accepted as the primary
authority for the spelling of all names of places found in it, and in the case of names
which do not appear in the Gazetteer, the local civil authority shall decide all questions
relating to the spelling.
Rule 11.17
11.17. Communications on private matters. - Officers shall not address their superiors
on personal matters concerning their own leave, pay, promotion, appointment, etc.,
by "State" telegram or in service paid letters. Should a reply to such a communication be
required by telegraph the cost of the reply shall be prepaid. When such references are forwarded
by the superior officers of those submitting them, they will be treated like any
other official communication.
Rule 11.18
11.18. Wording of telegrams. - Telegraphic messages should be worded as briefly as
is consistent with conveying the intended meaning without ambiguity.
Rule 11.19
11.19. Telegrams - use of. - Police officers may use the Government and State Railway
telegraph system for the transmission on official business of telegrams of the following
classes :-
(a) Ordinary State, (b) Express State, (c) Special Police.
Messages should be classed "Ordinary" except in case of special urgency. The "Express"
class should be used for messages of special urgency, when the difference
of a few hours in the time of delivery is of moment, or when it is known
that, owing to a block of traffic, "Ordinary" class telegrams are liable to serious
delay.
The authority to class messages "Special Police" has been given to police officers of
and above rank of Inspector at the headquarters of districts, with the proviso
that, when a gazetted officer is available, the privilege shall ordinarily be exer-