Punjab Police Rules Volume 1 - Sangrur Police

Accounts 181
Rule 10.41
10.41. Methods of remittance. - Remittance for disbursement shall be made as follows
:-
(a) to the Lines Officer - in cash, by cash orders or in the form of cheques (see rule
10.39) for delivery to payees;
(b) to officers in charge of police stations-by cash order or letter of credit, or, in
cases where cash remittance cannot be avoided, by cash under invoice of a road
certificate or, in such cases when special sanction is accorded by Government,
by insured letter. [See rule 10.46(vi)].
(c) to officers of other departments or to other police offices by cheque, bank draft,
remittance transfer receipt or money order, subject to the following conditions:-
(i) remittance transfer receipts may be obtained between places at either of
which there is no branch of the Imperial Bank of India; in other cases Imperial
Bank drafts marked "Government Account" will be issued;
(ii) remittance transfer receipts (or Imperial Bank drafts) for sums of not less
than Rs. 25 may be sent to Superintendents of Police of other districts on
account of the pay and allowances of policemen deputed on duty beyond
the limits of the district in which their pay has to be drawn.
(iii) the remittance of pay, allowances, contingent charges and travelling allowance
to establishment serving at certain outlying police stations not at
Tahsil headquarters has been approved by Government as a measure of
economy, - (vide this office circular letter No. 2478-A, dated 24th April,
1935). The following procedure should be observed in making such remittance
:-
(1) Money Order forms duly completed shall be attached to the bills to be remitted
by money order.
(2) When the bills are presented at the treasury, the Treasury Officer will return
the money order forms to the Superintendent of Police with a certificate
specifying the amounts which have been credited to the post office by
per contra book transfer to enable the money orders to be accepted at the
Post Office.
(3) An officer to be deputed by the Superintendent of Police shall then present
the money orders at the post office, together with the above- mentioned
certificate.
(4) The Post Office acknowledgement of the money order form shall be kept
in the file of vouchers or acquittance rolls as the case may be, together with
the actual payee’s receipt when received.
(5) In the event of the actual payee’s receipt not being received within a reasonable
period enquiries shall be made by the Superintendent of Police
from the Post Office. Should the money order remain undisbursed for any
cause, the amount refunded should be entered in the cash book maintained
by the Superintendent of Police and credited to the Treasury in the usual
manner. The Range Auditor when examining the district accounts, should
pay particular attention to the correct crediting of the proceeds of all such
undisbursed money orders.
(6) Money order commission will be debited to head "Miscellaneous - Contingencies"
in accordance with Police Rule 10.46(v), except in the case of
men on leave who will be required to pay the money order commission."
(iv) Money Order on account of leave salary should only be sent if cheaper
methods of remittance are not possible or if the payee has agreed in ad-