Punjab Police Rules Volume 1 - Sangrur Police

202 Punjab Police Rules, 1934 Volume 1, CHAPTER 10
pear, after deducting the amount of approved service forfeited, a reference to the Order
Book being given in the column of remarks over the signature of the Superintendent.
(7) When an officer’s name finally ceases to be borne on the strength of the force from
any cause it shall be struck out of the gradation list, a reference to the Order Book being
given in the remarks column.
(8) The names of officers transferred from other districts shall be inserted at their
proper place in accordance with their total approved service, such entries being signed by
a gazetted officer.
(9) An index to each gradation list shall be maintained at the end of the book in the form
of a serial list of constabulary numbers, and, in a parallel column, the corresponding gradation
list serial numbers. New gradation lists shall be prepared during the month of
January of each year. The gradation lists shall be treated as permanent records.
Rule 10.89
10.89. List of absentees. - The orderly head constable shall, as relevant orders appear
in the Order Book, make entries in Form 10.89(A) regarding that date in each month on
which the preparation of acquittance rolls is begun, and shall be made over to the accountant,
who will prepare the absentee statement in Form 10.89(B) for upper subordinates
only and the register of absentees in Form No. 10.89(C) for lower subordinates. In the
preparation of the register of absentees the following instructions shall be carefully observed
:-
(a) Names of all men on leave (other than casual leave) shall be entered in the register,
whether their leave pay is drawn or held over for future payment, and
whether any leave deduction is made from their pay or not.
(b) If leave pay cannot be paid to an absentee in the manner prescribed in rule
10.40(2), or if the absentee does not wish to be paid monthly such pay shall be
held over for future payment.
(c) All deductions shall be made in the register for the month in which they become
due, irrespective of whether the absentee draws his pay or not. Deductions
omitted from any cause in the register for the month in which they become due
shall be made, if the absentee’s pay is held over for future payment, by short
drawal at the time of payment, and if the pay has been disbursed, by deduction
under "Refunds" in the "Memorandum of Deductions" for the succeeding
month.
Rule 10.90
10.90. Acquittance rolls. - (1) The acquittance roll in Form 10.90(1)(A) for upper subordinates
and in Form 10.90(1)(B) for lower subordinates provide the material from
which consolidated pay bills are prepared and is the means by which pay is disbursed to
individuals. Separate acquittance rolls shall be made out for each place at which pay is
distributed by the officers noted below. The names of permanent and temporary establishment
who draw their pay at each of such places shall be entered in separate rolls :-
(1) Officers in charge of police stations. - For all officers attached to their stations,
including all posts subordinate to such stations, and for absentees residing in
their jurisdictions.
(2) The Lines Officer. - For officers in the lines, offices guards and hospital orderlies
and absentees residing at headquarters.
(3) Orderly Head Constable. - For (a) officers serving and absentees residing in
other districts, (b) officers under training at the Police Training School or serving
in other districts and drawing their pay there (in such cases the name of the
place or district should be noted in the column of remarks), and (c) officers who
have rejoined during the month and who have not received their pay while absent.
Separate acquittance rolls shall be prepared for class (c) above.