Punjab Police Rules Volume 1 - Sangrur Police

204 Punjab Police Rules, 1934 Volume 1, CHAPTER 10
rolls shall be prepared by the orderly head constable for such men for purposes of check
only; no amounts for disbursement should be shown in them. Separate acquittance rolls
are required for obtaining receipts for pay of absentees. The names of men on leave, who
have elected to receive their leave pay through the police station nearest to their homes
(vide rule 8.16) and particulars of pay shall be entered by the orderly head constable in the
acquittance roll of the police station concerned. Another acquittance roll shall be prepared
by the orderly head constable for all men, who are to receive their pay by money
order, the money order receipts being attached against the appropriate entries in this roll
on receipt. Separate acquittance rolls shall similarly be prepared corresponding to the detail
of each Remittance Transfer Receipt which is to be sent to another district on account
of the pay of absentees. These acquittance rolls shall be sent to the Superintendent of Police
concerned together with the Remittance Transfer Receipts, and shall be returned to
the district of issue, duly signed by the actual payees.
Rule 10.93
10.93. Comparison and completion by the accountant. - On receipt of the acquittance
rolls, the accountant, with the aid of the orderly head constable, shall check and
complete them. For this purpose he should first satisfy himself of the correctness of the
"Memorandum of Changes" (rule 10.86), register of absentees (rule 10.89-B), gradation
list of constables (rule 10.88(1)), and "Memorandum of Deductions" (rule 10.87(5)) by
actual comparison with the Order Book entries. He shall then check the rolls by means
of these memoranda and his own check statement of postings (Form 10.93) which is based
on the acquittance rolls of previous months, and after making all necessary corrections in
red ink and initialling them, shall fill in the abstract on the reverse of the rolls. Appointments
which existed for a portion only of the month shall be shown in fractions thus
27 19
, , the upper figures showing the days for which the appointments existed and the
30 31
lower ones the number of days in the month.
Rule 10.94
10.94. The Pay Sheets. - When acquittance rolls have been thoroughly checked, the
entries concerning lower subordinates shall be transferred into the pay sheet (Form No.
10.94), and totalled in accordance with the instructions noted on the form.
Rule 10.95
10.95. Monthly bills of upper subordinates. - (1) From the acquittance rolls the upper
subordinates pay bill shall be prepared in A & T Form No. 294 separately for permanent
and temporary establishments. The dates and amounts of supplementary bills and date of
relief or assumption of charge in the case of any upper subordinate transferred from one
district to another shall be noted. Gazette notifications shall be quoted for all altered or
new charges and provincial and range numbers shall be shown. The names of acting officers
should be noted below the last entry of a substantive officer in the bill. Absentee
statements referred to in rule 10.89 shall be attached to the bill.
(2) Absentee statements shall be submitted to the Accountant-General on the 15th of
the month following that to which the events relate :-
(a) By the Inspector-General :- a consolidated statement in the case of permanent
or officiating vacancies in the rank of inspector and sergeant showing the complete
chain of arrangements, and a statement showing permanent or officiating
vacancies in the clerical establishment of the department.
(b) By Deputy Inspectors-General :- consolidated statement in the case of permanent
or officiating vacancies in the rank of sub-inspector and assistant sub-inspector
and officiating appointments in their places.
Note :- A consolidated statement is not required in respect of sub-inspectors of the railway police.
(3) Deputy Inspectors-General shall forward to the Inspector-General on the 10th of
each month a statement showing permanent or officiating vacancies in the clerical establishment
of their own offices. Superintendents shall forward on the 5th of each month