Punjab Police Rules Volume 1 - Sangrur Police

230 Punjab Police Rules, 1934 Volume 1, CHAPTER 10
Railway Police, the Deputy Inspector-General, Criminal Investigation Department and
the Principal, Police Training School, Phillaur, are controlling officers for the bills of gazetted
and enrolled police officers and clerks serving under them.
The officers specified are prohibited from delegating their authority of countersignature.
Rule 10.158
10.158. Responsibility of controlling officers. (1) It is duty of a controlling officer,
before signing or countersigning a travelling allowance bill -
(a) to scrutinize the necessity, frequency and duration of journeys and halts for
which travelling allowance is claimed, and to disallow the whole or any part of
the travelling allowance claimed for any journey or halt, if he considers that a
journey was unnecessary or unduly protracted, or that a halt was of excessive
duration;
(b) to scrutinize carefully the distance entered in travelling allowance bills;
(c) to satisfy himself that, where the actual cost of transporting servants, personal
effects, etc., is claimed under these rules, the scale on which such servants, effects,
etc., were transported was reasonable, and to disallow any claim which,
in his opinion, does not fulfil that condition;
(d) to exercise care that there is no evasion or breach of the fundamental principle
of travelling allowance laid down in fundamental rule 44, viz., that the allowance
is not to be a source of profit, especially in the case of journeys by road performed
by motor-car; and
(e) to ensure that departmental rules regarding the preparation, submission and payment
of travelling allowance bills are correctly followed (Rule 2.174, T.A.
Rules).
(2) The scrutiny to be exercised before signing and countersigning bills of enrolled police
officers and clerks is prescribed in rule 10.160. To enable a proper check to be kept
on the claims of gazetted officers and to prevent the allowances for one journey from being
charged twice the Inspector-General and Deputy Inspectors-General shall maintain a
register in Form No. 10.158(2).
Rule 10.159
10.159. Travelling allowance bills forms. - Gazetted officers, bills shall be prepared
in Civil Account Form No. 2 and those of enrolled police officers and clerks shall be prepared
in Form 10.159(b). The certificates printed on these Forms endorse the necessity
of a careful scrutiny by signing and countersigning officers, as directed in rule 10.4.
Note :- Travelling allowance claims for additional police shall be prepared on separate bills from
those of the regular establishment.
Rule 10.160
10.160. Preparation of enrolled officers bills. - (1) Every effort must be made to expedite
the submission of claims for travelling allowance of enrolled officers and the
preparation and disbursement for the amounts of bills.
(2) Officers-in-charge of police stations and Lines Officers shall insist on the prompt
entry by their clerk head constables of all claims for journeys performed by themselves
or police officers serving under their orders in Form 10.160(2)(a). This form will remain
open for ten days, and all journeys completed within that period shall be entered in it. After
ten days it shall be closed and submitted, together with an acquittance roll in Form
10.160(2)(b), duly filled in as regards the first seven columns, to the Superintendent of
Police. The bill and all certificates required to be furnished with it shall be signed by the
Lines Officer himself and in police stations by the officer-in charge of the police station,
or, in his absence by the senior police officer present. A brief abstract showing the