Punjab Police Rules Volume 1 - Sangrur Police

Accounts 205
copies of absentee statements respecting inspectors and sergeants direct to the Inspector-
General and copies of similar statements respecting sub-inspectors and assistant
sub-inspectors to the Deputy Inspector-General of the range.
(4) Health, last pay and charge certificate shall be attached duly signed to the pay bills.
Each allowance drawn by an officer should be shown separately below his substantive
pay, and the authority for "personal pay", if any, should be quoted.
Rule 10.96
10.96. Monthly bills of lower subordinates. - (1) To facilitate the compilation of the
lower subordinates’ pay bill the accountant shall prepare monthly the following memoranda
:-
A. Memorandum for testing the grant of increments to constables (Form
10.96(1)(A)). The object of this memorandum is to obtain from the figures in
the gradation list (rule 10.88(1)) the correct amounts in each grade to be drawn
respectively in the pay bills of permanent establishment and additional police,
after consolidating broken periods in various grades and the vacancies in the
lowest grade in the manner shown in the form.
B. Abstract of savings (Form 10.94(1)(A) Part II), obtained from the memorandum
of changes (rule 10.86). From these and the register of absentees and the pay
sheet, the lower subordinates’ pay bill in Forms 10.96(1)(B) and 10.27(1)(b)
shall be prepared. In this bill names of individual officers need not be shown.
Allowances according to Appendix 10.63, Table B, shall be shown in lump
sums separately from pay. No office copy is necessary, if the pay sheet is properly
prepared.
The following certificates, with such modifications as may be necessary should be furnished
before the pay bill is submitted for encashment.
(1) Received contents; also certified that I have satisfied myself that all pay included
in bills drawn 30 days previous to this date with the exception of those detailed
below (of which the total has been refunded by deduction from this bill) have
been disbursed to the proper persons and that their receipts have been taken in
acquittance rolls filed in my office, with receipt stamps duly cancelled for every
payment in exceeds of Rs. 20. Further certified that all persons for whom pay
has been drawn in this bill have actually been entertained during the month.
(2) Certified that no person in Superior Service on this establishment has been absent
either on deputation or suspension or with or without leave (except on casual
leave) during the month, and further that all appointments and promotions,
temporary or permanent, have been recorded in the character rolls of the persons
concerned under my initials.
(3) Certified that I have personally satisfied myself that during the month of
__________ 19 , for which this bill is drawn, the number of constables of different
periods of approved service was as follows :-