Punjab Police Rules Volume 1 - Sangrur Police

184 Punjab Police Rules, 1934 Volume 1, CHAPTER 10
this system cash required by police stations should be drawn by means of letters
of credit on the nearest sub-treasury.
(iv) On receipt of an Advice Note the officer to whom it is addressed shall, on the
earliest possible occasions, receive the money which he is authorised to draw
from the treasury or sub-treasury, personally if possible, and otherwise through
a representative specially accredited on each occasion in writing and not lower
in rank than a head constable. On receipt of the money drawn from the treasury,
the total amount shall be entered in the police station account register No. 20
(rule 22.71) and the money and connected papers shall be placed in the store
room pending disbursement.
(v) Special escorts may not be sent in charge of cash, if the salaries of the escorts for
the time spent on such duties would exceed the commission to be paid if the
sums were sent by money order. In such cases, or where other arrangements are
inconvenient or unduly expensive, money may be remitted by money order
through the treasury, by means of a "per contra transfer" to the Post Office in the
Treasury Account, the commission, if debitable to Government, being charged
to miscellaneous contingencies. When money is sent by money order, the connected
papers will be forwarded by post. So far as may be possible, however,
money shall be received or remitted through escorts proceeding in the required
direction with other duties.
(vi) Money received in police stations for credit to Government shall be paid into
the nearest sub-treasury on the earliest possible occasion, the treasury receipt
being sent at once to the Superintendent of Police. When money received in a
police station for disbursement cannot be disbursed within one month owing to
the absence of the payee, it shall be returned to headquarters or forwarded to any
other police officer who may be in a position to make the disbursement, under
invoice of a road certificate.
(vii) The accountant shall not be a disbursing officer except to the extent permitted
by clauses (i) and (ii) above. The accountant will receive cash only in recoupment
of his permanent advance or for immediate credit to the treasury or the
cash chest account.
(viii) Sums not exceeding a few annas may be remitted by means of postage stamps.
Money should not ordinarily be sent in the form of Government Currency Notes
by registered or insured posts, except in the special cases in Dera Ghazi Khan.
No money shall be drawn from the treasury unless required for immediate disbursement.
(Article 88, Civil Account Code, Volume I). Requisitions for letters
of credit or cash orders should be made on a chalan form - (Treasury Form
No. 71 obtainable from the treasury).
Rule 10.47
10.47. Remittance Transfer Receipts - Miscellaneous particulars. - (1) Applications
for remittance transfer receipts shall be made in Treasury Form No. 75 either in
exchange for cash, or, for another remittance transfer receipt, or, for bills, cheques, etc.
(2) The procedure to be followed in cases where remittance transfer receipts or bank
drafts are lost is contained in Article 177 of the Civil Account Code. In the former case
satisfactory evidence of the loss must be furnished to the treasury officer before a duplicate
can be obtained; in the latter case the officer who had purchased such draft must take
immediate steps to stop payment and should report the case in detail to the Deputy Controller
of Currency of the circle concerned.
(3) Indian subordinate police officers are permitted to obtain remittance transfer receipts
on the same conditions as Indian Officers and other ranks of the army for remitting
money to their families. The conditions and formalities to be observed may be ascertained
from treasuries by officers who wish to avail themselves of the concession. [Article
170(3), Civil Accountant Code, Volume I].