Punjab Police Rules Volume 1 - Sangrur Police

210 Punjab Police Rules, 1934 Volume 1, CHAPTER 10
Rule 10.105
10.105. Permanent advance. - (1) A permanent advance is intended to provide, on the
responsibility of the officer entrusted with it, for emergent petty advances of all kinds or
for such payments as have to be made in advance of drawing bills. (Article 93, Civil Account
Code, Volume I).
(2) The permanent advances sanctioned for districts and other offices in the department
are published from time to time in the Police gazette. According to the rule of practice
laid down by the Account-General the amount of such advances will not ordinarily exceed
one-half of the average monthly contingent expenditure of the office concerned.
(3) Each officer holding a permanent advance is required on transfer of charge and on
the 15th April in each year, to send to the Accountant-General an acknowledgment of the
amount accountable for by himself. [See also rule 10.106(4)].
Rule 10.106
10.106. Distribution of Permanent advance. - (1) The permanent advance allotted
to a Superintendent should be distributed to Subordinate officers in accordance with their
requirements. Amounts so allotted should not be larger than is absolutely necessary and
can be varied according to requirements. (Article 93, Civil Account Code, Volume I).
(2) The following officers should hold portions of the permanent advance :-
(a) the senior officer of the prosecuting branch for all immediate expenditure on diet
money, transport charges in connection with cases, etc., including the recoupment
to officers in charge of police stations of similar expenditure incurred by
them. With the approval of the Superintendent of Police this allotment may be
sub-divided to provide an advance for prosecuting officers of and above the
rank of sub-inspector stationed away from the headquarters of the district.
(b) the Reserve Inspector or Lines Officer for advancing the cost of fares of policemen
travelling on duty, freight of their baggage, transport charges on government
account, and petty purchases and repairs of Government buildings and
property, which he is called upon to execute, and for advance payments required
to be made under rule 10.79.
(c) Officers in charge of police stations for purposes similar to the above in respect
of their police stations.
(3) subject to the allotment to the officers specified in the preceding sub- rule of adequate
shares of the permanent advance, further distribution may be made, if the necessity
therefor is established, to the reader to the Superintendent, to gazetted officers in charge
of sub-divisions and to the District Inspector. A small balance should remain in the hands
of the accountant for emergent expenditure in the headquarters office, such as payments
for value payable parcels and bearing charges, but, in accordance with the principle stated
in the rule 10.46(vii) this officer should be used as little as possible as a disbursing officer.
A statement showing the distribution of his permanent advance allotment made by the Superintendent
shall be entered on the first page of the general cash book.
(4) All police officers holding allotments from the permanent advance are required to
submit for record in the office of the Superintendent the certificate required by rule
10.105(3).
Rule 10.107
10.107. Receipts for permanent advance expenditure. - When money is spent from
the permanent advance on account of contingencies, receipts should be taken as directed
in rule 10.33(1). Separate vouchers should be prepared for each separate charge, but the
items making up one charge may be receipted on the same voucher; provided that items
in excess of Rs. 25 shall be receipted in a separate voucher from items of and below that
sum.