Punjab Police Rules Volume 1 - Sangrur Police

60 Punjab Police Rules, 1934 Volume 1, CHAPTER 4
gazetted officer. This account shall be kept in English by the head clerk. Each book after
completion shall be preserved for five years.
(ii) A clothing stock account in English of new articles of clothing and materials received
and issued shall be kept by the head clerk in Form 4.34(ii) and shall be preserved
for ten years, receipts shall be entered when the committee proceedings prescribed by Police
Rule 4.28(3), duly endorsed by the clothing head constable that the articles passed
have been taken on stock, and accompanied by the bill if possible, similarly endorsed, are
received in the English Office. After entering the articles enumerated in the committee
proceedings in his stock book 4.34(ii) the head clerk will endorse the proceedings accordingly
and also the bill if it accompanies them. He will then pass the papers to the
accountant for payment orders.
Once a week clothing head constable will produce his register and forms 4.16 and 4.35
to the head clerk and the latter will check and enter the total issues of each article during
the past week in his own clothing stock book From 4.34(ii). Issues on payment will, however,
be entered separately, in accordance with note 2 at the bottom of Form 4.34(ii). To
support entries of issue of cloth or other materials to the tailor, the clothing head constable
will produce to the head clerk the sanction of a competent officer. As a safeguard against
a second issue on this sanction the clothing head constable will endorse the sanctioning
order with the quantity and date of issue at the time of making the entry in the register.
The head clerk will check this endorsement and add his endorsement that entry has been
made in his own stock book, thereafter returning the papers to the clothing head constable.
Every new article of clothing, whether received readymade, or made up locally from
material issued from stock shall be brought on the clothing stock back over the signature
of a gazetted officer prior to issue, separate pages being assigned to each description of
article. The addition of stock of all consignments of material received shall also be initialled
by a gazetted officer.
Rule 4.35
4.35. Vernacular stock account of clothing and equipment. - A verncular stock account
and equipment, both new and second hand, and of complete kits of men on leave,
etc., shall be maintained in Form 4.35 by the clothing clerk, head constable and preserved
for five years. This stock account shall be divided into three parts, as follows :-
Part 1 - Made-up clothing. - In the remarks column of the register a reference to the
stock account prescribed in rule 4.34(1) shall be given.
Part 2 - Second hand clothing and equipment received for sale or destruction - In the
remarks column a reference to the order of the gazetted officer directing the sale
of destruction shall be given, and also the sale- proceeds, with the number and
date of the receipt issued under rule 10.14(1).
Part 3 - Complete kits of men on leave, sick in hospital, on special duty in other districts,
etc., and kits stored on account of vacancies.
Each issue made to an individual shall be assigned a separate line, and the account shall
be balanced on the last working day of each month and certified as correct by the reserve
inspector, or, where no reserve inspector is posted, by the Lines Officer.
Rule 4.36
4.36. Verification of stock by a gazetted officer. - All stocks of materials, made-up
clothing and old clothing in stock shall be verified on the 31st March of each year by a gazetted
officer, and the results of such verification shall be recorded in the stock register
concerned over the dated initials of such officers.
Rule 4.37
4.37. Statement of transactions of clothing fund - (1) At the end of each financial
year statements exhibiting the transactions of the clothing fund for the past year shall be
prepared in each district in Form 4.37(1) A and B and entered in the cash-book after the