Punjab Police Rules Volume 1 - Sangrur Police

Police Offices 325
cised by him only, and to officers of and above the status of "officer in charge
of police station" at places other than district headquarters. Telegrams so
classed take precedence for despatch over almost all classes of traffic. The classification
is intended for the reporting of facts and events of such pressing urgency
that even a few minutes’ delay would be serious, and its use should be
confined to emergencies and to messages in connection with the prevention or
detection of crime, when immediate communication of information is essential.
"Special police" message must be received for despatch and delivery by all telegraph
offices, whether during "closed" hours or not. They are paid for at "express"
rates including late fees.
Rule 11.20
11.20. Abbreviated telegraphic addresses. - Superintendents of Police shall arrange
to supply officers in charge of police stations and others with a list of the registered telegraphic
addresses of all officials, both of the police and other departments, with whom
they are likely to be called upon to exchange telegrams, and to keep these lists uptodate.
A list of such addresses is published in Appendix D of the Punjab Civil List.
Rule 11.21
11.21. Use of canal telegraph system. - The canal telegraph system in the Punjab may
be used by police officers under the following restrictions :-
(a) All messages must be strictly on Government service.
(b) No message may be sent to any place which is served by other wires, e.g. Government
telegraph or railway wires.
(c) Messages sent on canal service shall have precedence over all others.
(d) No guarantee can be given as to the correctness of messages or against delay.
(e) When the addressee is at a distance from the receiving telegraph office, the message
will be forwarded by hand, with a letter from the signaller to the addressee
stating what fee has been agreed on. This fee will be paid to the messenger on
delivery and will vary according to the conditions of distance, time and weather.
Such fees are chargeable to the contract contingent grant.
Rule 11.22
11.22. Telephone. - The telephone should be freely used, wherever it is available, to
save time and formal correspondence. This means of communication should be utilised
for reporting matters of urgency, including "special reports" of crime from police stations
to headquarters; for obtaining information required to supplement or explain a written report,
and for conveying orders. Where a record is necessary of orders or information
conveyed in the first instance by telephone, a copy should be sent by the earliest available
post. Message books (Form 11.22) shall be kept in each office which is supplied with a
telephone. The recipient of a message or order, on which action has to be taken, will take
it down in the message book, as received, and will then repeat it over the telephone and
obtain the sender’s acknowledgment of its correctness. Messages recorded in this form
shall be placed in the appropriate file in the receiving office, until their place is taken by
the official copy which is required to follow by post on receipt of the letter the message
form will be destroyed.
Trunk calls shall be used for official purposes, only when the use of the telegraph would
be justified and if the cost of such a call is not greater than would be the cost of making
the enquiry in question and getting a reply thereto by telegram. Except in cases of great
emergency trunk calls will be made only by officers of and above the rank of inspectors.
Rule 11.23
11.23. Treatment of receipt letters and postal matter containing remittances. - (1)
In the offices of Superintendents of Police all letters, etc., received shall be opened, by the
head clerk personally. Every receipt shall be registered before any other action is taken,