Punjab Police Rules Volume 1 - Sangrur Police

Accounts 207
caused by absence on leave on half or quarter average salary or without pay, by the
amount being included in column 8 of the bill against the entry referring to head constables
of the grade to which the absentee belongs.
(3) The certificates printed in the form should be signed after the officer signing has satisfied
himself by the necessary check of the bills that he is able to do so.
(4) The specimen form published with these rules is complete with certificates and
check memoranda, and should be carefully studied.
Rule 10.97
10.97. Arrear bills. - (1) Arrears of pay and allowances shall be drawn in bills in Form
(1) 10.96(B) distinct from the monthly pay bills, and may be presented at the treasury at
any time. The amount claimed for each month must be shown separately, with a reference
to the bill from which the amount was omitted, withheld, or refunded by deduction,
or to any special authority sanctioning a new charge. (Article 72, Civil Account Code,
Volume I).
(2) If an upper subordinate is transferred with arrears of pay due to him, the fact shall
be stated in his last pay certificate; his arrears may then be drawn in his new disrict.
(3) Arrears bills shall be thoroughly checked by a gazetted officer with the file of leave
certificates (rule 8.15), and the register of absentees, and entry being made in the latter
showing the date of drawing the sums withheld. If arrears are drawn at a lower rate than
that shown as withheld in the register of absentees (on account of communications of
leave, etc.) only the actual sum required for payment shall be drawn and an explanatory
entry shall be made in the remarks column.
Rule 10.98
10.98. Disbursement of pay. - Pay shall be disbursed by, or through the officers named
in rule 10.40(2) or shall be remitted to absentees monthly. Remittance to absentees shall
be made either by remittance transfer receipts or money order on the conditions laid down
in rule 10.41.
Rule 10.99
10.99. Return of acquittance rolls. - (1) Disbursement of pay must be completed as
early as possible. Acquittance rolls should normally be returned to the accountant by the
20th of each month, with all payees’ receipts correctly entered in them, and an endorsement
showing the cause and giving the details of the amounts undisbursed. Items for
credit to an estate should be returned to headquarters to be credited to the police deposit
account in the treasury. Sums remaining undisbursed on the 10th of the month on account
of the absence of the payee, even though such absence be only temporary, shall also be
returned to headquarters for refund to the treasury by being short drawn in the next
month’s pay bill. Such sums can be re-drawn by arrears bill either simultaneously with
the next month’s pay, if the absentee has by then returned to his station, or immediately
he does so return. On no account may pay drawn be held in deposit undisbursed.
(2) The accountant shall carefully examine each roll returned by disbursing officers and
secure the correction of all errors and omissions. On completion of this check he will enter
the amounts undisbursed on the back of the pay- sheet, sign thereon his report and
place all the papers before a gazetted officer for check. The latter officer shall carefully
check the reports of the disbursing officers and see that all undisbursed amounts have
been brought to account in the cash book. He will then sign a certificate to this effect.
Rule 10.100
10.100. Principles of check of pay bills. - The primary responsibility for the correct
preparation of pay bills rests with the orderly head constable and the accountant, who
have at their disposal all the original authorities for changes, absences, etc. By means of
the records and memoranda described in the foregoing rules they are required so to arrange
the drawing and distribution of pay that only such sums are drawn from the treasury