Punjab Police Rules Volume 1 - Sangrur Police

234 Punjab Police Rules, 1934 Volume 1, CHAPTER 10
of even urgent proposals involving expenditure in the next financial year is the 1st September.
(2) In the case of proposals for new expenditure on buildings the principles laid down
in chapter 7 of the Budget Manual also apply generally, but the date by which the Inspector-General
is required to submit his list of major and minor works is the 20th September;
proposals, may therefore, be put forward to Deputy Inspectors-General by Superintendents
as late as the 1st September. Supplementary proposals may, if of great urgency, be
submitted to Deputy Inspectors-General up to the 10th October at the latest. As, however,
proposals regarding buildings required the preparation of plans and estimates and the obtaining
of administrative approval according to police rule 3.7 before the
Inspector-General can take any steps towards the provision of funds, it is essential that
building requirements should be studied as far in advance as possible and put forward in
the proper form, in order of urgency and by the required dates. On the other hand proposals
should not be submitted unless there is reasonable prospect of getting funds. Inquiry
might be made demi-officially from the Inspector-General through the Deputy Inspector-
General.
Rule 10.171
10.171. Distribution of budget allotment. - The action to be taken after the communication
to the Inspector-General of the budget allotment of the department for the year
is described in paragraphs 12.5 and 12.6 of the Budget Manual. Not later than the 15th
May the Inspector-General informs heads of offices, by means of a statement published
in the Police Gazette, of the grants distributed to them, and the amounts retained by him
in reserve.
Rule 10.172
10.172. Reporting of loss caused to Government. - In order that transactions which
involve a loss to Government may be properly accounted for in audit, all instances of loss
to Government coming under the following categories shall be reported to the Inspector-
General through the Deputy Inspector-General concerned, and also to the
Accountant-General, through the Inspector-General, in cases in which a report to that officer
is to be made under Article 29 of the Civil Account Code.
(a) Complete or partial relinquishment of a claim for money due to Government.
(b) Loss, theft or embezzlement of money due to Government.
(c) Losses other than trivial losses in stores and equipment.
(d) Losses of or deficiencies in cash in hand, whether in the form of a deposit with
the treasury or imprest money.
Note :- The acceptance of counterfeit coins or notes is regarded as a loss.
(e) Previous overpayments of which the record in the accounts cannot now be rectified.
(f) Payments in excess of what would ordinarily be due, where the excess payments
is due to the action of another department of Government.
(g) Payments on account of default or damage which have to be made under the
terms of a contract.
(h) Payments made by Government servants as acts of grace, i.e., where no payment
is due under statute or rule, but where, having regard to the circumstances, payment
is regarded as equitable.
(i) Payments for damage done by Government servants or by Government property
or by fire in a Government building.
(j) Payments by Government which are in excess of the amount admissible under
rule.
(k) Irrecoverable balances of payments made by Government in advance.