Punjab Police Rules Volume 1 - Sangrur Police

Police Offices 321
CHAPTER 11
Police Offices
PART I
OFFICE ROUTINE
Rule 11.1
11.1. Office staff of Superintendent. - The English and Vernacular office staff of each
Superintendent consists of the following enrolled officers :-
1 2 3 4
Division of
duties
Designation Rank REMARKS
English Head Clerk Inspector or This officer is in-charge of the English office and is responsible for
Office
Sub-Inspector the punctual disposal or correspondence submission of periodical
branch
reports and return, and maintenance of character rolls and service
books and, when no senior officer is available may sign necessary
letters, etc., for the Superintendent of Police. He shall also
supervise the work of the accounts Branch and is responsible for
the correctness of the accounts. He will be assisted by as many
assistant clerks as may from time to time be sanctioned.
Accounts Accountant Sub-Inspector His duties and responsibilities are detailed in branch Chapter X,
branch
Police Rules. He well be assisted by as many head constables and
constables as may from time to time be sanctioned.
Bill Clerk Head He shall prepare travelling allowance bills and be a general
Constable assistant to the Account
Vernacular Reader to Assistant Sub- This officer shall exercise supervision over his Assistant readers
Office Supdt. of Inspector (head- constables) of whom there will be as many as there are
Police
gazetted officers. He shall also maintain the standing order book
and the district order book.
Record Head This officer shall be in charge of the vernacular records and will
Keeper Constable be assisted by one of more constables according to the
requirements of the district.
Return-writer Head Shall maintain the general crime register, and despatch register of
Constable conviction slips and shall be responsible for all prescribed returns
from the vernacular office.
Diarist Head With as many assistants as may be sanctioned - shall deal with the
Copyist and Constable or receipt, registration, distribution, copying and despatch of
Despatcher Constable vernacular correspondence according to rules.
Provided that every police officer shall at all times render such general assistance as
may be required of him in the exigencies of the service.
The assistant sub-inspector selected to discharge the duties of head reader shall be selected
from officers of that rank employed on executive duties and shall not remain in the
post for a longer period than two years at a time without the special sanction of the Deputy
Inspector-General. An officer who has been head reader shall again become eligible
for such post, without any special sanction, after three years’ ordinary police duty.
Note :- Readers to the Senior Superintendent of Police, Lahore, and the Superintendents of Police,
Amritsar, Ferozepur, Multan and Rawalpindi will be of the rank of Sub-Inspectors.
Rule 11.2
11.2. Method of correspondence. - (1) All gazetted police officers and those subordinates
who are employed in the offices of Superintendents of Police are required to
familiarise themselves with the general instructions governing correspondence, which are
contained in Punjab Government Consolidated Circular No. 5.
(2) Ordinary correspondence within the department should be in memorandum form,
and the same form should be used for unimportant correspondence with officers of other