Punjab Police Rules Volume 1 - Sangrur Police

Equipment 95
Rule 5.12
5.12. Equipment stock register. - (1) An equipment stock register shall be maintained
by the clothing clerk, head constable in Form 5.12(1) in which shall be shown separately
under heads (a) horse equipment, (b) camel equipment, (c) foot equipment and cycles,
each article supplied from the equipment fund.
The equipment stock register shall be balanced and audited on the 31st March and 30th
September by the reserve inspector, or, in districts where there is no reserve inspector, by
the Lines Officers, who shall certify under each head that he has taken stock and that the
balance shown in the register is correct. This certificate shall be countersigned by the Superintendent
or a gazetted officer empowered by the Superintendent to do so.
(2) A statement in English showing the permanent distribution for the whole district of
articles of equipment, other than articles in the personal keeping of individual police officers,
shall be prepared and pasted in the equipment stock register after the half-yearly
balance is struck.
Rule 5.13
5.13. Application of orders in chapter IV to chapter V. - The orders in Chapter IV
regarding the clothing fund, clothing contracts, etc., shall as far as possible, apply, mutatis
mutandis to the equipment fund and articles of equipment.
Rule 5.14
5.14. Issue of articles of equipment. - All articles of equipment shall be issued made
in the same way as issues of clothing, as provided in Rule 4.16.
Rule 5.15
5.15. Purchase and acquisition of miscellaneous stores. - For the distribution and
checking of all Government stores the district police lines is the channel. All stores newly
acquired must be sent in the first instance to lines and entered in the appropriate registers.
All stores needing repair, other than emergent repairs such as those referred to in rule
5.8(1), or ordered to be condemned must also be sent to lines. In this way registers of
Government properly maintained in lines will act as a check on all Government property
throughout the district.
Rule 5.16
5.16. District Miscellaneous Stores Register. - (1) A register to be called the District
Miscellaneous Stores Register in Form 5.16(1) shall be maintained by the head clerk in
English and, in the lines, by the kot head constable in vernacular. In it shall be entered
all Government property in the possession of the Police of the district including live stock,
except horses borne on the chanda fund, arms, ammunition, equipment or clothing. Form
5.16(1) shall be ruled on ordinary folio size paper. The register shall contain continuous
entries from year to year. Each entry shall be attested by the Lines Officer in the column
for remarks. At the time it is made the balance of the particular store affected shall be
made out. At the end of each page all the balances shall be shown in the last line and carried
forward to the next page.
(2) On the 10th April and 10th October of each year the balance under all stores shall
be shown in one line, and shall be verified, by count by the reserve inspector or a gazetted
officer, and this fact and his signature shall be recorded in the register in the column for
remarks. When verifying this balance by count, the reserve inspector or gazetted officer
will have before him (a) stock taking balances due from police stations on 31st March and
30th September, (b) the distribution register of miscellaneous stores prescribed in rule
5.17.
To facilitate this check, on or about the 15th March and 15th September, the head clerk
shall send out to each police station a blank return form, i.e., a printed list of articles corresponding
to the headings of the miscellaneous stores register. These forms will be
completed and returned by police stations.