Punjab Police Rules Volume 1 - Sangrur Police

Accounts 173
of the payee, such coupon will be pasted on to the form. A similar procedure shall be followed
in the case of sums received from other departments of Government, which take
receipts from payees in their own forms.
Rule 10.16
10.16. Specimen signatures. - When a gazetted officer makes over charge of his office
to another, a facsimile of the relieving officer’s signature shall be sent to the treasury officer.
Specimen signatures of gazetted officers, inspectors, head clerks in the range
offices and the Superintendent in the Central Police Office should be supplied to the Post
Office. The Postal Department should be requested not to accept the signature on money
orders, etc., of any officers other than those whose specimen signatures have been supplied.
Rule 10.17
10.17. Road certificates. - All sums of money sent from one police office or station to
another shall invariably be accompanied by a road certificate in Form 10.17, the office
copy being made by the carbon copying process. The words "Entered in cash book" shall
be written by the accountant in column 7 of the road certificate, after the amount has been
so entered and the entry initialled by a gazetted officer, inspector, head clerk or Superintendent,
Central Police Office. Road Certificates shall also be used for obtaining an
acknowledgement of the receipt of money sent to police stations for disbursement, when
such remittance cannot be made otherwise than by hand.
Rule 10.18
10.18. Refunds. - Sums required to be withdrawn on account of miscredit or for refund
to the person paying the amount shall be drawn in accordance with the orders in Articles
113 and 114 of the Civil Account Code. Such refunds require the sanction of the Deputy
Inspector-General or his countersignature.
Rule 10.19
10.19. Credits into treasuries. - (1) Payments of money into a treasury shall be accompanied
by a chalan (Treasury Form, obtainable from the treasury) showing the nature
of the payment and on whose account it is made. Chalans shall ordinarily be in duplicate.
One copy will be returned after being signed by the treasury officer if the payment is of
Rs. 500 or over, and otherwise by the accountant and the treasurer. When payment is
made for Tehsildari letters of credit or cash orders one copy of the chalan will suffice.
When sums are sent to the treasury for credit to police income or the General Police Fund
the name of the sub-head or sub-heads shall be noted in the chalan. (Article 5, Civil Account
Code, Volume I.)
(2) In order to avoid the remittance of money by hand, sums received at police stations
for credit to Government may be paid into sub-treasuries on receipt of orders in each case
from the Superintendent. The tahsil receipt shall be submitted to the Superintendent, who
will credit the amount in his cash book. All such treasury receipts shall be pasted into a
file book to be called the file of treasury receipts, and shall be serially numbered for the
financial year, references being given as required by rule 10.14(4).
Rule 10.20
10.20. Chanda Fund Register. - (1) The Superintendents of those districts in which
mounted police are posted, shall keep up a Chanda Fund subscription register in form
10.20(1). The amount of each subscription shall be entered each month as it is received.
(2) At the time of drawing salaries, or at the end of the month, the columns shall be totalled.
All three foils of this chalan shall be signed by the treasury officials concerned
who will retain one, the other two being returned to the officer paying in the money. One
of these shall be kept in the Superintendent’s office on the file of treasury receipts as a receipt
for the remittance, and the other shall be sent to the office of the Inspector- General.
In the case of all other districts the amount of recoveries made from pay bills or in cash
shall be retained till they amount to Rs. 25, when they will be remitted to the Inspector-