Punjab Police Rules Volume 1 - Sangrur Police

180 Punjab Police Rules, 1934 Volume 1, CHAPTER 10
credit of its value in the treasury he must before signing the receipt, add the words "Received
payment by transfer credit to........" Omission to do this facilitates
misappropriation of money. [Article 26(b)(2), Civil Account Code, Volume I].
(4) Money due from the Police Deposit Account to firms of contractors and to others
residing at headquarters of districts should, whenever possible, be paid by means of
crossed cheques to their order, their receipts being obtained as soon as possible.
(5) Cheques for payments of any kind to the Northern Railway shall be made payable
to the Examiner of Railway Accounts and not to Station Masters.
(6) When the amount of a cheque is to be disbursed to several officers, and has consequently
to be inserted in the cash distribution register (rule 10.42) the cheque should be
made payable to "Self" and should be endorsed as follows in token of receipt by the drawing
officer :-
By. R.T.R. -- -- Rs.
By Cash -- --
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Total --- ---
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The accountant shall maintain a cheque memorandum book in form 10.39(6) to facilitate
the preparation of cheques.
(7) Officers drawing or cashing cheques should observe the precautions described in
Article 23, Civil Account Code.
Rule 10.40
10.40. Disbursements. - (1) No money other than regular salaries and allowances
shall be disbursed in any police office except on the authority of an order for payment duly
entered in the order book (Police rule 14.54).
Note :- For the purposes of this rule an Office order book shall be maintained in the Office of the
Inspector-General and of Deputy Inspector-General.
(2) The disbursing agency in districts shall be as follows for all payments on behalf of
Government :-
(a) The Lines Officer. - to police officers at headquarters (i.e. officers in the lines,
office, guards hospital, orderlies, absentees residing at headquarters, but excluding
headquarters police stations and outposts subordinate thereto), and to
traders, contractors and other creditors, who can conveniently be called to the
lines to receive payments.
(b) Officers in charge of police stations. - to officers attached to their stations including
all posts subordinate to such stations; to absentees and heirs of deceased
police officers residing in their jurisdictions, and to traders, contractors and others
residing in their jurisdictions.
(c) Superintendents of other districts. - to payees in their districts subject to the conditions
in rule 10.41.
(d) The Accountant. - to officers on leave who elect to receive their salaries by
money order, - vide rule 10.92.
The instructions regarding the disbursement of pay are contained in Police rule
14.53.
(3) Notwithstanding the above orders, payment for articles purchased for Government
use shall be made either through the officer making such purchase or through the officer
nearest to whom the payee resides, whichever is most convenient.