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Year 2010 temporary budget to make available the ... - Jersey City

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6. Purchases<br />

C) The <strong>City</strong> may send a representative <strong>to</strong> evaluate <strong>the</strong> performance of <strong>the</strong><br />

Subgrantee under this contract anytime. TJie Subgrantee agrees <strong>to</strong> cooperate<br />

with any and all evaluations and <strong>to</strong> provide <strong>the</strong> <strong>City</strong> with any inormation,<br />

reports or data required.<br />

A) All purchases and contracts in <strong>the</strong> amount of $500.00 or more must be<br />

evidenced by <strong>the</strong>e quotations which should be maintained on file in <strong>the</strong><br />

Subgrantee's office.<br />

B) All purchases of equipment must receive wrtten approval from <strong>the</strong> <strong>City</strong> prior<br />

<strong>to</strong> makng <strong>the</strong> actual purchase.<br />

C) Contracts for consultants or professional services must be approved by <strong>the</strong><br />

<strong>City</strong> prior <strong>to</strong> obtaning <strong>the</strong> services.<br />

D) Over- expenditues, within any line item (s) in <strong>the</strong> <strong>budget</strong> (s), will be denied.<br />

E) The Subgrantee must have a wrtten letter of approval from <strong>the</strong> <strong>City</strong> prior <strong>to</strong><br />

any modifications.<br />

7. Compliance Regarding audits and Inspections<br />

At anytime during <strong>the</strong> normal business hours, and as often as <strong>the</strong> <strong>City</strong> may deem<br />

necessar, <strong>the</strong>re shall be made <strong>available</strong> <strong>to</strong> <strong>the</strong> <strong>City</strong>, all of <strong>the</strong> Subgrantee's records<br />

with respect <strong>to</strong> all matters covered by ths Agreement. The Subgrantee will permt<br />

<strong>the</strong> <strong>City</strong> <strong>to</strong> audit, exame and <strong>make</strong> excerpts or trancripts.<br />

Effective ths fiscal years beginng on or after July 1, 1996, <strong>the</strong> fóllowingaudit<br />

requirements are applicable:<br />

A) A single audit is required if <strong>the</strong> subgrantee receives at least<br />

$300,000.00 in awards from any grant source through <strong>the</strong> <strong>City</strong> of<br />

<strong>Jersey</strong> <strong>City</strong> durg <strong>the</strong>ir fiscal year, beginng after June 30, 1996.<br />

This report is <strong>to</strong> be submitted within nine (9) months of <strong>the</strong> end of<br />

<strong>the</strong> period audited.

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