Year 2010 temporary budget to make available the ... - Jersey City

CERTIFICATION OF BRIAN O'REILLY IN SUPPORT OF AWARDING A CONTRACT TO
DELTA DENTAL OF NEW JERSEY, INC. AS AN EXTRAORDINARY UNSPECIFIABLE
SERVICE (EUS)
DATE: December 16, 2009
TO: Municipal Council
FROM: Brian O'Reilly, Business Administrator
RE: Contract to provide an open dental insurance plan
This is to request your approval of a resolution authorizing a contract to be executed as
follows:
Firm:
Cost:
Period:
Purpose:
Delta Dental of New Jersey, Inc.
$1,412,000.00
January 1, 2010 to December 31,2010
To provide a dental insurance plan for all eligible employees
of the City of Jersey City
This is requested to be awarded without competitive Bids as an Extraordinary
Unspecifiable Service N.J.SA 40A:11-5(1)(a)(ii). I do hereby certify as follows:
1) Provide a clear description of the nature of the work to be done.
Delta Dental of New Jersey, Inc. will provide a dental insurance plan for all
eligible employees.
2) Describe in detail why the contract meets the provisions of the statute and
rules:
These services are to provide a dental insurance plan to administer
professional dental services for eligible employees as per collective
bargaining agreements.
3) The service is of such a specialized and qualitative nature that the
performance of the service cannot be reasonably described by written
specifcations because:
These services require a licensed insurance plan provider with a proven
reputation in the area of providing dental insurance.
A. It also requires reasonable knowledge of dental procedures to protect
both the provider and client from fraudulent claims and insure that the
services provided are satisfactory.
4) Describe the informal solicitation of quotations:
The Offce of Health Benefits received a proposal from the Broker of Record.
The proposal was reviewed and evaluated on the following criteria; monthly
premium, abilty to provide required administrative services, computerized
data management system, number of participating dentists, claims
processing, level of customer service, and the overall ability to provide a
dental insurance plan substantially similar to the current plan. .
Additional quotes were requested and only received from Aetna. Their quote
was substantially higher than Delta.
Based on the evaluation of the above criteria, the City has decided to award
this contract to Delta Dental of New Jersey, Inc.