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MINUTES OF THE ORDINARY MEETING OF COUNCIL 18 SEPTEMBER 2012 The City’s Engineering Design Business Unit is currently undertaking engineering detail design of the civil components for Separable Portion 1 as part of their work scope and are now in a position to commence engineering detail design of Separable Portion 2, the Southern Beach and Esplanade. On the 6 August 2012, the Executive Team approved the design brief to procure Landscape Design Services for Separable Portion 2 be submitted to Council for consideration. The City’s Purchasing and Tender Management Practice section 5.8.2 required that a design brief for consultancy services with an estimated value of over $100,000 must be approved by Council. Comment To progress detailed design of further stages and ensure consistency between the engineering and landscape design, it is recommended that the City seek quotations for a consultant to provide landscape detail design services for Separable Portion 2. Two consultants are available for selection from the City’s Infrastructure panel and as such no tender is required. The scope of works involves the preparation of full landscape detailed design, specification and tender documentation for Separable Portion (SP) 2. The design brief for the provision of Landscape Design Services to develop the Scarborough Beach Urban Design Master Plan Separable Portion 2 is attached in Appendix 1. Consultation/Communication Implications Nil. Policy and Legislative Implications The consultancy services will be procured in accordance with the City’s Purchasing and Tender Policy and the Local Government Act 1995. Financial Implications Quotes will be sought from two (2) consultants from the City's approved consultancy panel. It is estimated that cost for detailed design will be in the order of $150,000, based on previous quotation received for landscape detailed design services for Separable Portion 1. Funds have been budgeted for this purpose in Account H0028-3321. Strategic Implications Goal 2: Objective 2.1: SI 2.1.1: To plan, develop, enhance and maintain a quality built and natural environment based on sustainability principles. Position the City as a flagship of sustainable urban local government, encouraging innovative, creative and inspirational built form and infrastructure. Implement the Scarborough Environs Area Strategy (SEAS) 166
MINUTES OF THE ORDINARY MEETING OF COUNCIL 18 SEPTEMBER 2012 Sustainability Implications The following tables outline the applicable sustainability issues for this proposal:- Issue ENVIRONMENTAL Comment Water consumption and quality During detailed design, an irrigation strategy will be prepared and the possibility of water re-use will be investigated. Amenity Issue SOCIAL Comment The Scarborough Environs Area Strategy aims to improve the amenity of the Scarborough public realm. Transport and access Detailed design will provide improved pedestrian access to the South Beach. Issue ECONOMIC Comment Dvlpmt of key business sectors The project seeks to increase the variety of attractions at Scarborough Beach. Conclusion In order to progress detail design of the Scarborough Beach Urban Design Master Plan the development of landscape detailed designs and supporting documentation of Separable Portion 2 is required. Council approval is sought for the provision of landscape detailed design services for Separable Portion 2 only to facilitate the implementation of the Scarborough Beach Urban Design Master Plan. It is intended quotes will be sought from two (2) consultants from the City's approved consultancy panels and the anticipated completion for the detail design is March 2013. 167
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