minutes - City of Stirling

MINUTES OF THE ORDINARY MEETING OF COUNCIL
18 SEPTEMBER 2012
Background
All Local Governments are currently required to produce a plan for the future under Section
5.56(1) of the Local Government Act 1995 (the Act).
The IPR provides the basis for improving the practice of strategic planning in Local
Government. It addresses the minimum requirements to meet the intent of the Act and
outlines processes and activities to achieve an integrated strategic plan at the individual
Local Government level.
Implementing the IPR addresses two (2) main key Local Government planning processes:-
Strategic Community Planning and Corporate Business Planning.
The process through which the Corporate Business Plan is developed incorporates:-
Activating the Strategic Community Plan;
Operations Planning – including:-
o Asset Management;
o Financial Management; and
o Workforce Management.
The City has embraced the requirements set by the IPR and is actively working towards
achieving Advanced Practices with respect to Asset Management by 30 June 2013.
Comment
Data collection and analysis is an integral part of Asset Management. In 2008, the City
identified the need to undertake economic investment analysis on its infrastructure and
building assets for the purpose of identifying improvement programs and developing
optimum maintenance strategies rather than continuing with the traditional methods based
on a flat annual allocation for asset renewals or the rule of thumb of renewing of assets
based on age with little or no consideration given to condition, function, capacity or use of
the asset.
Sound economic investment analysis can only be carried out within Asset Management
Systems. This necessitated the City to research available Asset Management Systems
based on the City’s requirements, whole of life cost, benefits, technical support. Feedback
was obtained from sites using different Asset Management Systems. The ASSETIC software
emerged as the most appropriate system for the City's needs. In 2011 TechnologyOne
entered into a strategic partnership with ASSETIC to deliver a total Asset Management
package. The TechnologyOne Suite provides majority of the City’s core systems.
The City acquired the ASSETIC Software in 2010 and expects to generate the following
outputs:-
Network modelling and optimised analysis used in the preparation of renewal and
preventive maintenance programs;
Long Term Financial Plan (LTFP) - 10 year forecast as required by IPR;
Current network condition with impacts on the costing of levels of service;
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