2009 Kitsap County Budget Book - Kitsap County Government

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ADMINISTRATIVE SERVICES I. Budget Overview Department of Administrative Services Facilities M aintenance Purchasing 20% Records 6% Budget 39% Custodial 38% M aintenance 30% Project Mgt 11% Volunteer 9% Admin 15% M echanical 32% General Fund Budget Summary 2009 Budget $3,261,181 2008 Budget $3,178,516 Change from 2008 to 2009 $82,665 2009 FTEs: 40.83 2008 FTEs: 37.75 2009 Unfunded FTEs: 3.98 2008 Unfunded FTEs: 3.98 Significant Budget Issues • The economic downturn in 2008 has significantly impacted our financial outlook in 2009. The decline in sales tax revenue, new construction and consumer confidence will impact major revenue streams. • The budget office will be challenged this year in redefining financial trends and forecasting revenues and expenditures. • Increases in operations and maintenance costs have triggered an interest in exploring a building repair and renovation fund (BR&R). Historical Trends Volunteer Service Hours 190,000 188,000 186,000 184,000 182,000 180,000 178,000 176,000 174,000 172,000 2004 2005 2006 2007 2008 • A substantial number of community volunteer hours has been contributed to Kitsap County government 36
ADMINISTRATIVE SERVICES II. Purpose: The Department of Administrative Services (DAS) consists of a diverse grouping of eight divisions (Budget, Administration, Purchasing, Records Management, Volunteer Services, Facilities Maintenance, and Capital Project Management) that operate under the Board of County Commissioners. DAS provides county departments and elected offices centralized services helping to optimize their services in a cost-effective and efficient manner. The main services provided are: • Manage the budget process and monitor budget status during the fiscal year • Manage the County’s short and long term debt programs • Provide general administrative support and assistance for all County Departments and Elected Offices • Provide central purchasing services • Ensure sound records management practices and public disclosure requests • Coordinate recruitment, screening, placement and recognition of volunteers county wide • Maintain County facilities, grounds and equipment • Capital Project coordination, implementation and management III. IV. 2008 Accomplishments: • Received GFOA Distinguished Budget Presentation Award for the 2008 Budget Book • Created a standardized program budget format for departments and elected offices • Held educational workshop on “Property Tax 101” to various community groups and agencies • Engaged the Citizen’s Budget Committee in a continuing effort to effectively manage the budget process and to ensure that County government is focusing efforts on those areas that are most important to the citizens of Kitsap County. • Implemented process whereby all vouchers are scanned and stored electronically rather than paper files • Added Coroner to Kronos timekeeping system to reduce payroll entry time • Shifted supervision of Commissioner’s support staff to DAS Administrative Services Supervisor • Completed job competency process for adding Commissioner staff to new eAppraisal system • Facilitated the start-up of four new advisory groups • Updated the Volunteer Management Handbook and made available as an Intranet resource 2009 Goals and Objectives: We will contribute to Protected Natural Resources and Systems by: • Reduce electrical consumption (upgrade of physical equipment). • Provide facility expertise in conservation of electrical, water, gas in county owned and/or operated buildings and spaces We will contribute to Effective and Efficient County Services by: • Providing a Mail Center Guide in order to reducing mailing costs and time. • Facilitate staff/volunteer partnerships We will promote Inclusive Government by: • Recruiting a broad base of citizen volunteers to serve on County Advisory Groups • Creating an online training Advisory Group Staff Handbook for staff who work with advisory groups • Supporting community advisory groups through the implementation of approved guidelines which give community advisory groups one place to look for options, requirements, models and templates and provides directions for community groups wanting to form community advisory groups • Issue revised County Volunteer Policies • Issue Community Advisory Group Guidelines • Provide Budget Status and Performance Measures on County Website • Continued support of the Citizens Budget Committee 37
Page 1 and 2: Kitsap County Washington
Page 3 and 4: KITSAP COUNTY 2009 BUDGET Approved
Page 5 and 6: The Government Finance Officers Ass
Page 7 and 8: T A B L E O F C O N T E N T S Page
Page 9: KITSAP COUNTY OFFICIALS ELECTED OFF
Page 12 and 13: County Mission Kitsap County govern
Page 14 and 15: This page intentionally left blank
Page 18 and 19: General Information and Economic In
Page 30: This page intentionally left blank
Page 34 and 35: BUDGET OVERVIEW Reconciliation of C
Page 40: 2010 Annual Budget Calendar Revised
Page 51: GENERAL FUND $88,404,529 Revenue Fi
Page 55 and 56: ADMINISTRATIVE SERVICES Performance
Page 57 and 58: ADMINISTRATIVE SERVICES Expenditure
Page 59 and 60: ADMINISTRATIVE SERVICES Program: De
Page 61 and 62: ADMINISTRATIVE SERVICES Expenditure
Page 63 and 64: ADMINISTRATIVE SERVICES Performance
Page 65 and 66: ADMINISTRATIVE SERVICES Program: De
Page 67 and 68: ADMINISTRATIVE SERVICES Agency Stru
Page 69 and 70: ASSESSOR Historical Trends/Industry
Page 71 and 72: ASSESSOR 2006 2007 2008 2009 Worklo
Page 73 and 74: AUDITOR II. Purpose: The County Aud
Page 75 and 76: AUDITOR IV. 2009 Goals and Objectiv
Page 77 and 78: AUDITOR Expenses 2009 Budget Salari
Page 79 and 80: AUDITOR Performance Measures: (Note
Page 81 and 82: AUDITOR Program: Description: Initi
Page 83 and 84: AUDITOR Agency Structure: 67
Page 85 and 86: CLERK Historical Court Service Leve
Page 87 and 88: CLERK • We will contribute to Inc
Page 89 and 90: CLERK Expenditures: 2006 Actual Off
Page 91 and 92: BOARD OF COMMISSIONERS II. Purpose:
Page 93 and 94: BOARD OF COMMISSIONERS Agency Struc
Page 95 and 96: CORONER Historical Trends/Industry
Page 97 and 98: CORONER Agency Structure: Coroner C
Page 99 and 100: DISTRICT COURT Trends 1,000 - 5,500
Page 101 and 102: DISTRICT COURT We will contribute t
Page 103 and 104:
DISTRICT COURT STAFFING LEVEL Perfo
Page 105 and 106:
GENERAL ADMINISTRATION & OPERATIONS
Page 107 and 108:
JAIL o Kitchen maintenance and repa
Page 109 and 110:
STAFFING LEVEL Full Time Equivalent
Page 111 and 112:
Expenditures: Agency Structure: DEP
Page 113 and 114:
JUVENILE SERVICES Historical Trends
Page 115 and 116:
JUVENILE SERVICES Initiatives: 1. A
Page 117 and 118:
JUVENILE SERVICES devoted to assess
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JUVENILE SERVICES Program Notes: A)
Page 121 and 122:
JUVENILE SERVICES Agency Structure:
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PARKS AND RECREATION II. III. IV. P
Page 125 and 126:
PARKS AND RECREATION PROGRAM BUDGET
Page 127 and 128:
PARKS AND RECREATION PROGRAM BUDGET
Page 129 and 130:
PERSONNEL AND HUMAN SERVICES I. Bud
Page 131 and 132:
PERSONNEL AND HUMAN SERVICES IV. 20
Page 133 and 134:
PERSONNEL AND HUMAN SERVICES 2007 A
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PERSONNEL AND HUMAN SERVICES Initia
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PERSONNEL AND HUMAN SERVICES Perfor
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PERSONNEL AND HUMAN SERVICES Effici
Page 141 and 142:
PERSONNEL AND HUMAN SERVICES Agency
Page 143 and 144:
PROSECUTING ATTORNEY • Collection
Page 145 and 146:
PROSECUTING ATTORNEY STAFFING LEVEL
Page 147 and 148:
PROSECUTING ATTORNEY STAFFING LEVEL
Page 149 and 150:
SHERIFF CRIME STATS COMPARISONS 200
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SHERIFF o Upgraded to three new enf
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SHERIFF Program: Civil Division Des
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SHERIFF Program: Patrol Description
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SHERIFF Expenditures: 2009 Budget S
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SHERIFF Expenditures: 2009 Budget S
Page 161 and 162:
SUPERIOR COURT I. Budget Overview E
Page 163 and 164:
SUPERIOR COURT V. Program Overview
Page 165 and 166:
SUPERIOR COURT Initiatives: 1. Oper
Page 167 and 168:
SUPERIOR COURT Agency Structure: Ci
Page 169 and 170:
TREASURER • Anticipated increase
Page 171 and 172:
TREASURER Performance Measures: STA
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WSU EXTENSION SERVICES I. Budget Ov
Page 175 and 176:
WSU EXTENSION SERVICES V. Program O
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SPECIAL REVENUE FUNDS $132,242,613
Page 179 and 180:
ADMINISTRATIVE SERVICES Efficiency
Page 181 and 182:
ADMINISTRATIVE SERVICES Program: De
Page 183 and 184:
BLOCK GRANT ENTITLEMENT FUND Initia
Page 185 and 186:
CENTRAL COMMUNICATIONS I. Budget Ov
Page 187 and 188:
CENTRAL COMMUNICATIONS IV. 2009 Goa
Page 189 and 190:
COMMUNITY DEVELOPMENT I. Budget Ove
Page 191 and 192:
COMMUNITY DEVELOPMENT 3. Maintain o
Page 193 and 194:
COMMUNITY DEVELOPMENT STAFFING LEVE
Page 195 and 196:
COMMUNITY DEVELOPMENT Performance M
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COMMUNITY DEVELOPMENT Workload 2006
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COMMUNITY DEVELOPMENT Performance M
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COMMUNITY DEVELOPMENT STAFFING LEVE
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COMMUNITY DEVELOPMENT PROGRAM BUDGE
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COMMUNITY DEVELOPMENT Agency Struct
Page 207 and 208:
EMERGENCY MANAGEMENT • Fully impl
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EMERGENCY MANAGEMENT KPREP (1061) i
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HUMAN SERVICES I. Budget Overview S
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HUMAN SERVICES II. 2009 Goals and O
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HUMAN SERVICES Performance Measures
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HUMAN SERVICES 2005 Actual 2006 Act
Page 219 and 220:
HUMAN SERVICES Program Notes: Chang
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HUMAN SERVICES 2008 Accomplishment:
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HUMAN SERVICES PROGRAM BUDGET Reven
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Page 227 and 228:
Page 229 and 230:
HUMAN SERVICES Human Services Divis
Page 231 and 232:
PUBLIC WORKS ROADS III. IV. 2008 AC
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PUBLIC WORKS ROADS 10. Inspect and
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PUBLIC WORKS ROADS Performance Meas
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PUBLIC WORKS ROADS STAFFING LEVEL A
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223 PUBLIC WORKS ROADS
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OTHER SPECIAL REVENUE FUNDS 00145 P
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ENTERPRISE FUNDS $67,090,965 SSWM P
Page 245 and 246:
PUBLIC WORKS SOLID WASTE Garbage an
Page 247 and 248:
Page 249 and 250:
Page 251 and 252:
PUBLIC WORKS SOLID WASTE Workload 2
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PUBLIC WORKS SOLID WASTE Program Ov
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Agency Structure: TRANSFER STATION
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PUBLIC WORKS SEWER UTILITY II. Purp
Page 259 and 260:
PUBLIC WORKS SEWER UTILITY Program:
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PUBLIC WORKS SEWER UTILITY Program:
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PUBLIC WORKS SEWER UTILITY DEPARTME
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SURFACE & STORMWATER MANAGEMENT I.
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SURFACE & STORMWATER MANAGEMENT •
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SURFACE & STORMWATER MANAGEMENT Per
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SURFACE & STORMWATER MANAGEMENT Pro
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SURFACE & STORMWATER MANAGEMENT Per
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SURFACE & STORMWATER MANAGEMENT Far
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SURFACE & STORMWATER MANAGEMENT PRO
Page 279 and 280:
OTHER ENTERPRISE FUNDS Fund Expense
Page 281 and 282:
INTERNAL SERVICE FUNDS $20,865,277
Page 283 and 284:
PUBLIC WORKS EQUIPMENT RENTAL & REV
Page 285 and 286:
INFORMATION SERVICES I. Budget Over
Page 287 and 288:
INFORMATION SERVICES o SECTOR paper
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INFORMATION SERVICES The major cate
Page 291 and 292:
INFORMATION SERVICES 3. Project & M
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RISK MANAGEMENT II. Purpose: The Ri
Page 295 and 296:
DEBT SERVICE FUNDS $11,013,455 LTGO
Page 297 and 298:
DEBT SERVICE FUNDS Year Purpose 199
Page 299 and 300:
DEBT SERVICE REQUIREMENTS FOR LTGO
Page 301 and 302:
Public Works Debt Service Funds for
Page 303 and 304:
CAPITAL PROJECT FUNDS $8,534,158 20
Page 305 and 306:
CAPITAL PROJECT FUNDS Revenue: This
Page 307 and 308:
Parks Capital Projects Gordon Field
Page 309 and 310:
Appendices
Page 311 and 312:
Appendix A Policies Budget Policy T
Page 313 and 314:
Appendix A Policies Investment Poli
Page 315 and 316:
Appendix A Policies Collateral is t
Page 317 and 318:
Appendix A Policies Debt Policy Res
Page 319 and 320:
Appendix A Policies The County will
Page 321 and 322:
Appendix A Policies other tax law r
Page 323 and 324:
Appendix B Glossary G L O S S A R Y
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Appendix B Glossary ESA - Endangere
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Appendix B Glossary RESOLUTION - A
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Appendix C Tax Levies 2008 KITSAP C
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Appendix C Tax Levies T.E.D. = Timb
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Appendix D Synopsis of Property Tax
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Appendix D Synopsis of Property Tax
Page 337 and 338:
Appendix E General Administration &
Page 339 and 340:
Appendix F Staffing Levels KITSAP C
Page 341 and 342:
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TAXES KITSAP COUNTY GENERAL FUND RE
Page 361 and 362:
Appendix H Statement of Changes in
Page 363 and 364:
Appendix I 6 Year Public Buildings
Page 365 and 366:
Major Revenue Sources Appendix J Ge
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2009 Kitsap County Budget Book - Kitsap County Government

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