2009 Kitsap County Budget Book - Kitsap County Government

ADMINISTRATIVE SERVICES
II.
Purpose:
The Department of Administrative Services (DAS) consists of a diverse grouping of eight divisions (Budget, Administration,
Purchasing, Records Management, Volunteer Services, Facilities Maintenance, and Capital Project Management) that
operate under the Board of County Commissioners. DAS provides county departments and elected offices centralized
services helping to optimize their services in a cost-effective and efficient manner. The main services provided are:
• Manage the budget process and monitor budget status during the fiscal year
• Manage the County’s short and long term debt programs
• Provide general administrative support and assistance for all County Departments and Elected Offices
• Provide central purchasing services
• Ensure sound records management practices and public disclosure requests
• Coordinate recruitment, screening, placement and recognition of volunteers county wide
• Maintain County facilities, grounds and equipment
• Capital Project coordination, implementation and management
III.
IV.
2008 Accomplishments:
• Received GFOA Distinguished Budget Presentation Award for the 2008 Budget Book
• Created a standardized program budget format for departments and elected offices
• Held educational workshop on “Property Tax 101” to various community groups and agencies
• Engaged the Citizen’s Budget Committee in a continuing effort to effectively manage the budget process and to
ensure that County government is focusing efforts on those areas that are most important to the citizens of Kitsap
County.
• Implemented process whereby all vouchers are scanned and stored electronically rather than paper files
• Added Coroner to Kronos timekeeping system to reduce payroll entry time
• Shifted supervision of Commissioner’s support staff to DAS Administrative Services Supervisor
• Completed job competency process for adding Commissioner staff to new eAppraisal system
• Facilitated the start-up of four new advisory groups
• Updated the Volunteer Management Handbook and made available as an Intranet resource
2009 Goals and Objectives:
We will contribute to Protected Natural Resources and Systems by:
• Reduce electrical consumption (upgrade of physical equipment).
• Provide facility expertise in conservation of electrical, water, gas in county owned and/or operated buildings and
spaces
We will contribute to Effective and Efficient County Services by:
• Providing a Mail Center Guide in order to reducing mailing costs and time.
• Facilitate staff/volunteer partnerships
We will promote Inclusive Government by:
• Recruiting a broad base of citizen volunteers to serve on County Advisory Groups
• Creating an online training Advisory Group Staff Handbook for staff who work with advisory groups
• Supporting community advisory groups through the implementation of approved guidelines which give
community advisory groups one place to look for options, requirements, models and templates and provides
directions for community groups wanting to form community advisory groups
• Issue revised County Volunteer Policies
• Issue Community Advisory Group Guidelines
• Provide Budget Status and Performance Measures on County Website
• Continued support of the Citizens Budget Committee
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