National Disaster Response Plan (NDRP) March 2010 - NDMA

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(9) Security of PEOC especially after office hours.
(10) Make necessary arrangements for workshops, trainings and organize the press
conferences and briefings during disaster and non disaster times.
(11) Maintain vehicles in good condition through frequent inspections. Deliver
vehicles to garage facilities and regular maintenance. Monitor service for a
rapid return to duty.
(12) Prepare documents such as request for repair, maintenance, fuelling, etc. of
vehicles. Verify the existence and use of daily vehicle checks and logs. Train
staff and drivers in their use.
(13) Inform PEOC team members - verbally and in writing - of any abuse or misuse
of vehicles by employees or drivers. Familiarize staff with the use of
management systems and forms having to do with vehicle use, maintenance
and repair (e.g., Fuel Coupons, Vehicle request forms, etc.).
(14) Prepare monthly vehicle use reports. This includes expense reporting on fuel,
oil, parts, repair and maintenance. Manage vehicle files, and ensure each
vehicle has a separate file of all documents, reports, etc related to it in the file.
(15) Any other duties in line with the overall tasks as assigned by the Chief
Coordinator PEOC.
(16) Develop logistic system including procurement logistic formats and procedures
for PEOC.
(17) Propose a logistics plan for the PEOC including requirements for the
emergency time to operate within and outside the operational areas of
reference.
(18) Adapt logistics activities according to security considerations as the operational
environment changes; ensure new emergency operations are effectively
supported.
(19) Prepare list of suppliers for food and Non food items and coordinate with
DEOCs in this regards.
(20) Build up unified logistics system and procedures (one system) for logistics for
the PEOC and DEOCs.
(21) Develop procurement and logistics management guidelines for the PEOC and
DEOCs.
(22) Ensure that communication systems are adequate and maintained provide
training to staff on the use of such equipment and communications protocols in
conjunction with the Logistics Officer.