National Disaster Response Plan (NDRP) March 2010 - NDMA

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board etc) shall be developed so that beneficiaries can access information is
continuously informed of changes in quantity, type and method of distribution.
The distribution method, selection of distribution points, information
dissemination mechanism should be decided with the consultation of local
communities keeping in mind:-
(a) Community participation in deciding the distribution centres.
(b) Convenience to the recipients.
(c) Less travelling time for recipients.
(d) Easy transportation of NFIs for recipients.
(e) Quantity and type of NFIs distributed.
(f) Distribution plan (day, time location, frequency) and change in plans, if
any, due to external circumstances.
(g) Safety and security for the recipients.
(h) Accessibility for everyone and particularly for women, elderly persons,
person with disabilities and children headed households.
(j) Time punctuality for distribution of NFIs.
(k) Waiting area and drinking water should be arranged for recipients.
(l) Separate waiting area for women, elderly persons, and persons with
disability.
(m) Priority should be given in distribution to the elderly persons, women
and persons with disabilities.
(n) Equal quantity of food distributed to everyone and done transparently.
(o) Set up complaints mechanism for the beneficiaries whereby beneficiary
can make complaint about the quality, quantity or distribution and
targeting procedures.
(6) Community Participation in Designing and Distribution of Commodities.
It is highly recommended to involve communities since the beginning of making
plans for distribution of commodities. Communities play an important role to
identify the central location which is convenient to all the people, organizing
distribution system, distribution method, verification of the local people during
the distribution and preparing the record and maintain the security system
during the distribution.
(7) Coordination. There are different humanitarian organizations involved in the
relief commodities distribution. It is important to coordinate and share plans of
relief commodities distribution with DDMA, PDMA and NDMA to avoid the
duplication of the efforts. DDMA, PDMA and NDMA are responsible to manage
relief operation and coordinate with humanitarian organization in relief activities.