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(3) Consult all NEOC team to plan travels and schedule drivers, program vehicles
logically and rationally.
(4) Prepare inventory of NEOC assets and update it on regular basis.
(5) Develop leave and travel authorization formats and circulate it in NEOC.
(6) Prepare schedule for the security guards for the office.
(7) Availability of security guards are available all the times in the NEOC.
(8) Ensure that Fire system in the NEOC is installed and training organized for all
the staff members.
(9) Security of the NEOC especially after office hours.
(10) Make necessary arrangements for the workshops, trainings and organizing the
press conferences and briefings disaster and non disaster times.
(11) Maintain vehicles in good condition and repair on time. Deliver in a timely
manner vehicles scheduled for regular maintenance to garage facilities, and
their rapid return for duty.
(12) Prepare documents such as request for repair, maintenance, fuelling, etc. of
vehicles. Verify the existence and use of daily vehicle checks and logs. Train
staff and drivers in their use.
(13) Inform NEOC team members - verbally and in writing - of any abuse or misuse
of vehicles by employees or drivers. Familiarize staff with the use of
management systems and forms having to do with vehicle use, maintenance
and repair (e.g., Fuel Coupons, Vehicle request forms, etc.).
(14) Prepare monthly vehicle use reports. This includes expense reporting on fuel,
oil, parts, repair and maintenance. Manage vehicle files, and ensure each
vehicle has a separate file of all documents, reports, etc related to it in the file.
(15) Any other duties in line with the overall tasks as assigned by the NEOC
Director.
f. Qualification and Skills
(1) Graduate degree.
(2) 5 years experience in administration and procurement.
(3) Good communication and organization skills.
(4) Can work with minimum supervision.
(5) Adequate English and local language communication skills (written and
speech).
(6) Willing to work flexible hours.
(7) Computer skills Excel, MS office.