National Disaster Response Plan (NDRP) March 2010 - NDMA

83
(7) Replying to queries of Director Finance NDMA/donor about finance related
f. Budgeting
matters funds provided by them.
(1) Assist the NEOC Director and Emergency Coordinator in preparation of the
yearly budget.
(2) Respond to Director Finance NDMA and the NDMA regarding financial matters
in consultation with Director NEOC.
(3) Prepare monthly monitoring reports for NEOC Director and get it approved from
Director and circulate in senior team of NEOC.
(4) Ensure the effective use of approved budgets.
(5) Prepare budget on financial software.
g. Audit
(1) Arrange and facilitate audits as per NDMA rules and regulations and donors
requirements.
(2) Follow auditor‟s recommendations as soon as possible.
h. Person Specification
(1) Graduate or master‟s degree in finance.
(2) Relevant education to degree level.
(3) Five years relevant working experience.
(4) Good written and spoken English and Urdu.
(5) Excellent knowledge of computer systems, software, networking and e-mails.
(6) Impressive interpersonal skills.
(7) Ability to work independently without considerable day to day support.
4. Administration Officer
a. Report to. Director NEOC.
b. Grade. 17
c. Location. Islamabad
d. Job purpose. The Administration Officer/AD A&P will be responsible for effective and
smooth functioning of the NEOC in Administration and procurement related matters,
Procurement, organize and facilitate meetings, seminar and workshops. Post holder
will also Plan and schedule all field travel, vehicle maintenance and repair schedules.
Ensure that all drivers are licensed and trained. Maintain up-to-date vehicle inventory.
Prepare monthly vehicle use reports, including: repair and maintenance and costs, fuel
and oil use, costs of personal use if any, and inventory status reports.
e. Key Responsibilities
(1) Responsible for Administration and procurement related activities.
(2) Maintain office filling system.