Sales Tax Instructions

Sales Tax Instructions, 2009
NOTE: All the writing will be made on the folding back of the covers with lead pencil.
Nothing shall be written on the front or the back of the file cover.
9. On arrangement of records, the same shall be forwarded to the Team Incharge
who shall ensure that SOP has been followed in arranging 7 weeding out of record.
10. The arranged record will then be forwarded to the Computer Operator for cross
matching of manual record with the electronic record maintained in the Collectorate to
ascertain hat there is no variation in the manual record vis-à-vis the electronic records.
Besides, he shall carry out cross-matching of the sales tax registration number or as the
case may be, Federal Excise license number with the master index database and validate
the same.
11. The Computer Operator shall also record the data in the prescribed spread sheet
appended as Annex-B. In case the registration / license number mentioned in the record
does not tally with the master index / database, the computer operator shall record the
data in a separate spread sheet appended as Annex-C, which shall be forwarded to the
concerned officer incharge of the Computer Cell, or as the case may be, Database
Administrator (DBA) for necessary action.
12. After the Computer Operator is finished with his part, the new record shall be
sent to the new record Room.
RESPONSIBILITIES OF PROCESSING & ASSESSMENT DIVISION
1. For the purposes of data cleansing, the processing & Assessment Division of
each Collectorate shall identify inactive registrations i.e. the registered persons not filling
tax returns for six consecutive months and issue them notices for de-registration.
2. the Incharge processing & Assessment Division shall also ensure that a taxpayer
is registered under proper business category and that the business activity declared him in
ST-1 registration form is properly fed in the system.
NEW RECORD ROOM
1. New Racks will be housed in this room where the arranged record will be placed
according to the serial numbers allotted.
2. The officer Incharge of the new record room will send the requisition of staff to
the concerned Additional Collector for their appointment / posting in the new record
room.
3. Normally, the record shall have the following staff. However, larger offices
(RTO) may have larger complement of staff according to their actual needs.