Strategic Plan 2008-2009 - Eastern Suffolk BOCES

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ACTIVITIES Eastern Suffolk BOCES Related Operational Action Plan VII.B: Review, Revise, Establish, and Publish or Re-Publish Rules, Procedures, Practices, and Forms 3. Organize and distribute or make the above available to all staff. RESOURCES REQUIRED: Time POSSIBLE SOURCES OF FUNDING: No additional economic resources required Target Date for Completion Responsible Person/Group Status/Outcome 2003-09 Assoc. Supt., Management Services Dir., Special Education Dir., Career & Technical Education Dir., Ed. Support Services BASELINE DATA: Loose collection of documented and undocumented rules, procedures, practices, and forms IMPLEMENTATION MEASURES: Adherence to schedule RESULTS: Staff knowledge of, understanding of, and adherence to all agency rules, procedures, practices, and forms use Posting on the intranet of all Board Policies, Administrative Regulations, procedures and forms INFORMATION REQUIRED FOR MEASURES: Staff and administrator survey data External auditor’s comments Completed Strategic Plan 2008-09 140
Eastern Suffolk BOCES Related Operational Action Plan VII.C: Billing and School District Contracting ADDRESSES BOCES GOAL(S): V. Resourcing and Operational Efficiency RESPONSIBLE ADMINISTRATOR: Director, Technology Integration Director, Business Services Director, Administrative Services COLLABORATOR(S): Associate Superintendent, Management Services School District Business Officials BOCES Program Administrators RELATED OPERATIONAL OBJECTIVE: By August 2009, Eastern Suffolk BOCES will redesign the agency’s billing and contract business processes and fully implement a comprehensive PeopleSoft billing/accounts receivable/contract module that will provide strategic financial reporting capabilities for administrators, as well as electronic files for contract and billing information for component school districts. DESCRIPTIVE NARRATIVE: Through the execution of four project phases, BOCES will implement a streamlined billing process designed to eliminate data redundancy and provide standardized, timely financial reporting to BOCES Program Administrators as well as participating school districts. Phase I will replace the current legacy system and provide summary billing/accounts receivable functionality within the PeopleSoft platform. Phase II will incorporate electronic transfers of detailed billing data from all BOCES’ program management software systems. Phase III will provide integral relationships between school district service contracts and BOCES’ program billing data. Phase IV will distribute the school district contract data, reporting and maintenance to the programs that produce the data, eliminating some redundant databases and data entry. ACTIVITIES PHASE I 1. Participate in PeopleSoft classroom training to fully understand delivered software functionality. 2. Meet with BOCES program administrators to perform needs assessment. 3. Develop detailed implementation plan that includes programming timeline and specifications for necessary software modifications. Target Date for Completion Responsible Person/Group 6/02 Dir., Business Services Dir., Technology Integration 7/02 Dir., Business Services Dir., Technology Integration 11/03 Dir., Business Services Dir., Technology Integration Status/Outcome Completed Completed Completed Strategic Plan 2008-09 141
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“A Decade of Planned Achievement
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Introduction: The ESBOCES Journey
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Mission of Eastern Suffolk BOCES Ea
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EASTERN SUFFOLK BOCES GOALS In orde
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EASTERN SUFFOLK BOCES PARAMETERS Ea
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Title I.A Improving the Educational
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Title II.A Assuring Equitable Facil
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STRATEGIC ACTION PLANS FOR IMPROVED
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Title V.A BOCES Communication Initi
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Title VI.D Research Performance and
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Title Publish or Re-Publish Rules,
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Title VIII.E RIC Project Management
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Title Annual Student Profile Goal D
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Title Develop Website Content Manag
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Title Assessing the Feasibility of
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Title Developing a New Summer Servi
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Title Data Mining Service Enhancing
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Action Plan Milestone Recruitment a
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Action Plan Milestone Enhancing Sta
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Action Plan Milestone Revamping the
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ACTIVITIES Eastern Suffolk BOCES St
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22.1% in 2005-2006 22.1% in 2006-20
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Eastern Suffolk BOCES Strategic Act
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Eastern Suffolk BOCES Related Opera
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ACTIVITIES Eastern Suffolk BOCES Re
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Strategic Plan 2008-09 Eastern Suff
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ACTIVITIES Eastern Suffolk BOCES NE
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ADDRESSES BOCES GOAL(S): IV. Progra
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Strategic Plan 2008-2009 - Eastern Suffolk BOCES

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