Strategic Plan 2008-2009 - Eastern Suffolk BOCES

Eastern Suffolk BOCES
Strategic Action Plan IV.A: Human Resources Administration
Tracking Teaching Assistant Certification/Professional Development
Due to new certification requirements for Teaching Assistants, tracking will take place for staff completing Level 3 Teaching
Assistant requirements at a later date.
As of June 30, 2008, there are 26 Teaching Assistants who hold a Level 3 certificate. A tracking mechanism is in place
and is updated when information is received from staff. Data entry into the NYSED TEACH system is updated at the
same time.
Tracking for Substitute Services
An automated substitute service system was developed to enhance tracking of types of absences, expand daily recruitment
parameters, and provide accurate and current reporting:
In 2003/04, the sub service calling and record keeping was done manually. No baseline data was available. In September 2004,
we implemented an automated system. Any of these reports can be viewed daily by each facility and data can be reviewed
currently or retroactively as needed. The following types of reports can now be generated: Daily reports of who’s in/out by
building, absence reconciliation checklist, unfilled absences, absence summary, notification time of reported absences, call
history by employee or substitute, day of week absence analysis, absence reason percentages, absence reasons, absence
interactive customized by employee, by school, by agency, substitute sign-in, register by building, fulfillment skills, multi-school
employees, substitute assignment, substitute assignment summary, substitute history by date, most called substitutes, preferred
schools of each substitute, skills/qualifications of substitutes, excluded substitutes by building and additional customized reports.
In 2005-06, these reports were enhanced by a report writer feature which allowed more specific filtering of data in each of these
various reports. In addition, a new import/export feature allowed us to customize substitute payroll reports by district.
Tracking and Evaluating Administrator Professional Development
Information from the Administrators Leadership Academy and Agency Sponsored Mentoring programs has been gathered:
No. of New
No. of New
Year Administrators Administrators Mentored
2003-04 - 14
2004-05 - 15
2005-06 - 28
2006-07 10*
2007-08 15**
*3 were position changes/upgrades, etc. ** 7 were position changes/upgrades, etc.
Data is being collected for the first column and will be entered at a later date.
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