Undergraduate Catalog - University of Louisiana at Monroe

2012-2013 UNDERGRADUATE CATALOG
2. Credit Hour Completion Rate (Pace) Requirement The
credit hour completion requirement sets an expected
progression in your degree program.
• All students must earn a minimum 67% of all hours
attempted. Completion rate is determined by
dividing the total number of hours earned by the
total number of credit hours attempted.
• The completion rate for graduate students is
calculated using only credits attempted and earned
at the graduate level.
• The completion rate for Pharmacy students is
calculated using only credits attempted and earned
at the professional level.
3. Maximum Time Limit Requirement
• As you get close to your maximum time requirement
your academic progress status, located on your
Banner Self Service account under Financial Aid
Status, will remind you that you are getting close to
the maximum time allowed for your degree.
• It is your responsibility to monitor your academic
progress status and know the number of hours
allowed for your degree.
• Your maximum time requirement will not be
extended to include major changes, double majors
or minors.
• You are no longer eligible for financial aid (including
federal student loans) beyond the following number
of attempted hours:
Associate Degree: 90 hours
OTA Degree: 111 hours
Bachelor Degree: 180 hours
Graduate Degree:
To determine maximum time frame, multiply the total
hours required for the degree by 150%. For example,
if your program requires 33 hours, the maximum time
limit would be 49 hours (33 x 150% =49).
Doctor of Pharmacy:
A student must earn his/her professional degree
within the time limitations set by the ULM
Department of Pharmacy, as defined in the student
handbook for a professional program.
Automatic Reinstatement
Financial aid eligibility can be re-established automatically
after you raise your Completion Rate and Cumulative
GPA to the required level and you have not exceeded the
maximum time allowed for your degree.
• Financial aid eligibility cannot be re-established by
non-attendance or paying out of pocket for a
semester.
FINANCIAL AID 37
Appeal Process
Appeals will not be reviewed for summer.
There is an appeal process for the Completion Rate and
GPA Requirement and a separate process to appeal the
Maximum Time Frame allowed for your degree.
Completion Rate and GPA Appeal Process
You may appeal your financial aid if there were
extenuating circumstances that prevented you from
meeting the 67% completion rate and/or the minimum
GPA requirement.
Submit a letter outlining the following items:
• Describe in detail your extenuating circumstances for
each semester you failed to meet SAP and how your
performance was affected.
• Describe how the documentation you are attaching
supports your appeal.
• Explain the steps you have taken to ensure academic
progress in the future.
Examples of extenuating circumstances that will be
considered include but are not limited to:
• Unexpected serious illness or injury.
• Death or extended illness of an immediate family
member during the time period in which you did not
meet SAP requirements.
• Significant trauma in your life that impaired your
emotional or physical health.
Federal regulations are clear that students may not make
subsequent appeals for the same reason as a previous
appeal. This also includes known chronic medical
conditions. Students are expected to balance school with
these conditions.
Examples of extenuating circumstances not considered
for an appeal include but are not limited to:
• Loss of internet service
• Books not ordered on time
• Books not available in time
• Personality conflicts with instructor
• Car broke down
• Loss of child’s daycare provider
• Lack of funding to cover travel expenses
You must submit supporting documentation for your
extenuating circumstances, such as:
• A letter from a health care provider who has treated
you and can certify that the medical condition
impaired your ability to successfully complete the
coursework attempted. This medical documentation
should coincide with the time period you failed to
make academic progress.