Undergraduate Catalog - University of Louisiana at Monroe

72 UNIVERSITY OF LOUISIANA MONROE 2012-2013 UNDERGRADUATE CATALOG
Unsatisfactory work is indicated by the grade of “F”
(failure). The grade of “F” cannot be removed by repeating
the course. When a course is repeated, both grades will be
counted in determining the grade-point average.
The graduation average is the corrected average
figured on coursework earned toward the degree. When
a student repeats a course, the last grade received shall
be accepted as the final grade in determining graduation
requirements. Students receive their diplomas based
upon their individual graduation averages. The graduation
average is not printed on the official academic transcript.
The cumulative average is based upon all hours
pursued, including repeats, and is used in determining
honors for graduation, as well as for admission to
graduate and professional programs.
“I” GRADE CHANGES
Work which is of satisfactory quality but which,
because of circumstances beyond the student’s control,
is not complete, may be marked “I” (incomplete). The
deficiency must be met within the first month of the next
regular semester or within the first two weeks of the
summer term of attendance. “I” grades are removed only
by completion of the course work, not by repeating the
course. “I” grades are computed as “F” grades, unless
changed to a final passing grade. If the student does
not resume studies either at this University or elsewhere
within a calendar year following the semester or summer
session for which the “I” grade was recorded, the “I” grade
cannot be removed. Instructors should not allow students
to complete work for a course in an attempt to remove
an “I” grade without prior approval of the instructor’s
academic dean.
GRADE CHANGES (Other than “I”)
Grades (other than “I” grades) that have been
submitted to the Registrar’s Office can be changed only
by a change of grade form and/or letter of explanation
certifying that an error has been made by the instructor.
This form or certification of error will not be valid unless
approved by the instructor’s academic dean. A request
for a final grade change must be initiated by the instructor
within 30 days after the end of the semester or term
following the academic term in which the questioned
grade was earned.
PROCEDURE FOR APPEALING
A GRADE
Questions related to grading or other matters of
an academic nature may be directed to the student’s
instructor. Failing satisfactory resolution at this level, the
questions should be referred, in order, to the department
head/chair, academic dean, the Vice President for
Academic Affairs, and the Academic Appeals Committee.
To appeal grades, students must initiate an appeal
within fourteen calendar days of the beginning of the
next semester or summer term following the academic
term in which the questioned grade was assigned.
Specific procedures must be followed in appealing to all
administrative levels. These procedures are described in
the Student Policy Manual.
A copy of the Student Policy Manual is on file in
the office of each academic department, academic
dean’s offices, the Vice President for Academic
Affairs, and the Office of Student Life. The Student Policy
Manual is also on-line at http://www.ulm.edu/student policy.
GRADE REPORTS
End-of-the-semester grades are generally available
by the end of the fourth working day of each enrollment
period. Students should visit Banner Self Service https://
banner.ulm.edu/ to view grade results.
ADDRESS CHANGE
A student must provide a local and permanent address at
the time of admission to the University. Local and permanent
address changes must be updated on the Banner Self
Service website https://banner.ulm.edu/ or reported to the
Registrar’s Office on the appropriate form. A student is
responsible for the consequences of all communications sent
to the address on file in the Registrar’s Office (e.g., classes
dropped for non-payment of tuition, probation/ suspension
status on grade report or transcript).
NAME CHANGE
A student who wishes to change a name for any
reason (e.g., divorce, marriage, adoption, legal name
change) must present an original Social Security card
bearing the desired name, in addition to completing a
“Name Change” form, to the Registrar’s Office; presenting
a copy of the card is not acceptable. No other document
or form of identification will be accepted in lieu of the
Social Security card.
Further, only name as it appears on the Social
Security card will become part of the student’s ULM
record. The name on the ULM record will reflect the name
exactly as it appears on the Social Security card.
PRESIDENT’S/DEAN’S LIST
The President’s List for undergraduate students
pursuing a bachelor’s degree is released at the end of
each semester. To qualify for this list, undergraduate
students must be full-time and must earn a 3.9 or higher
grade-point average. To qualify for a respective Dean’s
List, undergraduate students pursuing a bachelor’s
degree must be full-time and must earn a 3.5-3.89 gradepoint
average.
CLASSIFICATION
Classification of students, based upon the number of
credits earned, is made in the Registrar’s Office at the end
of each enrollment period and is revised as necessary.
The rules governing the classification of students are
as follows:
1. FRESHMAN—Having fewer than 30 semester
hours of credit.