managing travel for planned special events - FHWA Operations ...

CHAPTER FOURREGIONAL AND LOCALCOORDINATION4OVERVIEWFigure 4-1Closed-Circuit Television Camera on a Stadium Access RoadDAY-OF-EVENT ACTIVITIES ADVANCE PLANNINGPURPOSEThis chapter covers the first of five phasesof managing travel for planned specialevents. Program planning for planned specialevents involves activities unrelated to aspecific event. This level of advance planninginvolves the participation and coordinationof stakeholders having an oversight rolein addition to agencies directly responsiblefor event operations planning. Products ofprogram planning include establishing newinstitutional frameworks, policies, and legislationto monitor, regulate, and evaluate futureplanned special events. Stakeholdersutilize program planning initiatives to moreefficiently and effectively complete eventoperations planning, implementation activities,day-of-event activities, and post-eventactivities for individual, future planned specialevents. In turn, post-event activities(e.g., participant evaluation, stakeholder debriefingmeeting, evaluation report) performedfor specific special events providevaluable input for on-going program planningactivities in a region or jurisdiction.This chapter presents key elements of programplanning on a regional level and locallevel that facilitate improved planning andmanagement of travel for future plannedspecial events affecting multiple jurisdic-POST-EVENT ACTIVITIESEVENT PROFILE4-1