managing travel for planned special events - FHWA Operations ...

PHASEProgramPlanningEventOperationsPlanningImplementationActivitiesDay-of-EventActivitiesPost-EventActivitiesTable 4-2Traffic Incident Management Program Assessment Questions Relative toManaging Planned Special EventsASSESSMENT QUESTIONDoes your program:• Have formal interagency agreements on operational and administrative procedures andpolicies?• Have multi-agency, multi-year strategic plans detailing specific programmatic activitiesto be accomplished with appropriate budget and personnel needs identified?• Have field-level input into the strategic plans ensuring that the plans will be workable bythose responsible for their implementation?• Have formalized multi-agency teams to meet and discuss administrative policy issues?• Hold regular meetings of the administrative team?• Have multi-agency agreements on what measures will be tracked and used to measureprogram performance?• Have established criteria for what is a “major event” – event levels or codes?Does your program:• Have agreed upon methods to collect and analyze/track performance measures?• Have established targets for performance?• Have a pre-identified (approved) contact list of resources?• Have response equipment pre-staged for timely response?• Utilize traffic control procedures in compliance with the MUTCD?• Have mutually understood equipment staging procedures?• Have quick clearance policies?• Have a pre-qualified list of available and contracted towing and recovery operators?• Use motorist assistance patrols?• Have specific policies and procedures for traffic management during the event?Does your program:• Conduct training through simulation or “in-field” exercises?• Train all responders in traffic control procedures?Does your program:• Utilize traffic control procedures for the end of the traffic queue?• Utilize the Incident Command System?• Have a two-way interagency voice communications system allowing for directcommunications between responders?• Use Traffic Management Center(s)?• Have the ability to merge/integrate and interpret information from multiple sources?• Have a real-time motorist information system providing event-specific information?Does your program:• Conduct post-incident debriefings?• Conduct periodic review of whether or not progress is being made to achieve performancetargets?The purpose of the special event permit is toinsure that any changes, restrictions, or adaptations,resulting from such an event aremanaged in a safe, prudent, and legal mannerin order to protect the health, safety,welfare, and convenience of the travelingpublic and citizens of Larimer County.Special event permits apply to a single jurisdiction,and numerous cities and counties,encompassing metropolitan, urban, and/or4EVENT PROFILE POST-EVENT ACTIVITIES DAY-OF-EVENT ACTIVITIES ADVANCE PLANNINGOVERVIEW4-11