managing travel for planned special events - FHWA Operations ...

ings and an analysis of traffic data collectedduring the day-of-event. Evaluationinvolves both the traffic managementteam and event planning teamworking together to identify successesand lessons learned, and the stakeholdergroups may transfer their determinationsto the oversight team for considerationand action under the program planningphase.Table 1-8 describes common stakeholdergeneratedproducts under each phase ofmanaging travel for planned special events.The table highlights corresponding majortopics that the technical reference covers.Each of the handbook chapters describing aparticular step in the sequential process ofplanning and managing a planned specialevent represents a stand-alone chapter. Yet,the technical reference provides a smoothtransition from chapter to chapter and integratesthe chapters through numerous references.Intended AudienceThe successful implementation of a transportationmanagement plan for planned specialevents results in lessened traffic congestionand improved safety for event patronsand other transportation system users. Successfultransportation management alsomaintains satisfactory mobility levels forresidents and businesses in the vicinity ofthe event venue and preserves the overallreliability of the local and regional transportationsystem. Achieving this success requiresthe involvement of both transportationsystem operators and other stakeholders,representing various interests anddisciplines, to meet the needs of the communityand region. Three categories ofstakeholders that may participate in the coordinatedmanagement of travel for plannedspecial events include: (1) event operationsstakeholders, (2) community interest stakeholders,and (3) event support stakeholders:• Event operations stakeholders representthe target audience of this technicalreference. These stakeholders collectivelywork toward predicting, mitigating,and measuring the safety, mobility,and reliability impacts of a planned specialevent on transportation operationsthrough comprehensive advance planning,day-of-event traffic management,and evaluation and monitoring activities.A traffic operations agency, law enforcementagency, and event organizerrepresent core stakeholders because ofthe responsibility they bear in developingand implementing a transportationmanagement plan. As with a traffic operationsagency, law enforcement contributesto all phases of managing travelfor planned special events and involvesassociated personnel at the administrative,management, and field operationslevel.Other key stakeholders include transitagencies and public safety agencies (e.g.,fire and emergency medical service).Table 1-9 lists general responsibilities ofevent operations stakeholders. In manycases, an event predicted to generatesignificant travel demand across a regionwill necessitate the cooperation of multipleinter-jurisdictional stakeholders inthe affected region.• Community interest stakeholders ensureand review advance planning andoperations activities to manage eventgeneratedtravel for the purpose ofminimizing impacts on community qualityof life and maximizing potential socialand economic benefits. Nontransportationagencies and elected officialsplay an important role in1EVENT PROFILE POST-EVENT ACTIVITIES DAY-OF-EVENT ACTIVITIES ADVANCE PLANNINGOVERVIEW1-9