managing travel for planned special events - FHWA Operations ...

Table 1-9Event Operations StakeholdersSTAKEHOLDERRESPONSIBILITYTraffic operations agency • Operates and maintains the transportation system.Transit agency • Develops specialized transit plans, complementing an event traffic managementplan, that detail schedules and necessary equipment and personnel resources.Law enforcement • Facilitates the safe and efficient flow of traffic through traffic control and enforcement.Event organizer • Plans the event operations logistics.• Funds the deployment of equipment and personnel resources, including reimbursementof public agency resource costs, required on the day-of-event.• Hires a private traffic engineering consultant to perform an event feasibilitystudy and prepare a traffic management plan.Public safety (e.g., fireand emergency medicalservice)• Ensures adequate provision of emergency access routes to and from the eventvenue.establishing policies, regulations, andinitiatives for future planned specialevents. In fact, these agencies and officialsmay possess the authority to approveor disapprove a special event permitfor an event organizer.• Event support stakeholders support,execute, or adhere to the transportationmanagement plan and initiatives proposedby event operations and communityinterest stakeholders. These stakeholdersinclude private traffic controlvendors, private towing companies, thegeneral public, and automobile andtrucking associations. Event supportstakeholders and emergency servicestakeholders may gain valuable insighton the development of event traffic managementplan components, includingcontingency plans, in addition to strategiesfor reducing event-generated traveldemand.OrganizationOverview of Chapters and Major TopicsThis technical reference consists of 15 chapters,the final five of which detail and contrastadvance planning and travel managementactivities for each of the five definedcategories of planned special events discussedin Chapter 2.Table 1-10 lists the technical reference chaptersand indicates what chapters cover eachdistinct phase of special event management.The table shows Chapters 4 through 10,which represent the core chapters of thehandbook, encompass all five phases ofmanaging travel for planned special events.To assist the reader in quickly navigating thehandbook, each page displays a verticaltoolbar that indicates the current chapter andsection of the technical reference. As notedin Table 1-10, the sections include: (1) overview,(2) advance planning, (3) day-of-eventactivities, (4) post-event activities, and (5)event profile. Chapters designated under“event profile” discuss specific categories ofspecial events, detail and contrast advanceplanning and travel management activities,and communicate recommended policies,guidelines, procedures, and resource applicationsin a user-friendly format tailored to aspecific category of planned special event.In turn, readers can easily extract informationand reference sample applications.1EVENT PROFILE POST-EVENT ACTIVITIES DAY-OF-EVENT ACTIVITIES ADVANCE PLANNINGOVERVIEW1-11