managing travel for planned special events - FHWA Operations ...

ing and control, to better accommodate trafficand transit access to the venue.Elected OfficialsThe media functions to disseminate eventpre-trip travel information, in addition toreal-time traffic and transit information duringthe day-of-event. A media representativemay participate in a meeting of theevent planning team to obtain advance informationon proposed temporary trafficcontrol, transit, and travel demand managementinitiatives. However, the media generallyworks independently of the traffic managementteam on the day-of-event.Private Industry3Elected officials serve the overall communityinterest and often play a significant roleon an oversight team. Local politicians canestablish laws and regulations toward effectingimprovements in planning and managingfuture planned special events. They maycreate a special task force to assist event organizersand local agencies to coordinateevent planning activities. Local district politiciansmay advise an event planning teamon alternatives to minimize quality of lifeimpacts on represented residents and businesses.Public SafetyPublic safety agencies, including a fire departmentand emergency medical service,represent event operations stakeholders thatadvise the event planning team on the provisionof emergency access routes to and fromthe event venue. Public safety agencies, inaddition to law enforcement and an emergencymanagement agency, also work aspart of the event planning team to ensureadequate pedestrian access routes andevacuation destination areas exist to meetemergency management plan requirements.MediaPrivate industry satisfies a wide range ofpublic agency needs from the event operationsplanning phase through the day-ofeventactivities phase. Traffic engineeringconsultants may assume the role of a publicagency traffic engineer and, in turn, developa transportation management plan and manageeither an event planning team, trafficmanagement team, or both. Private trafficcontrol contractors, such as barricade companies,fulfill the duties of a transportationagency maintenance department. IntelligentTransportation Systems equipment vendorscontract with transportation agencies to:• Supply and install on streets serving afixed event venue, permanent equipmentsuch as CCTV cameras, lane controlsignals, dynamic trailblazers, and parkingmanagement systems• Deploy portable traffic management systems,including portable CCTV, portablechangeable message signs (CMSs), portablehighway advisory radio (HAR),portable vehicle detectors, and portabletraffic signals.In some instances, transportation agenciesmay arrange for an equipment demonstration,at no cost to the agency, to evaluate theperformance of a particular technology applicationduring a planned special event.Regional OrganizationsRegional organizations interact with boththe oversight team and an event planningteam regarding major planned special eventsaffecting a regional area. A MetropolitanPlanning Organization (MPO) oversees theplanning and programming of transportationEVENT PROFILE POST-EVENT ACTIVITIES DAY-OF-EVENT ACTIVITIES ADVANCE PLANNINGOVERVIEW3-7