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ALPINE VALLEY MUSIC THEATRE (WI) TRAVEL DEMAND MANAGEMENTSTRATEGY FOR THE GRATEFUL DEAD – TERRAPIN STATION MUSIC FESTIVALYOUR QUESTIONS ANSWERED!TERRAPIN STATION Q&A(East Troy – July 26, 2002) ) Greetings from Alpine Valley! We are only a week away from one of the most anticipatedconcerts in our legendary history, Terrapin Station August 3 and 4. As preparation for this incredibleevent continues, we at Alpine would like to answer some very important questions from the fans. A great deal ofthis information is being released for the first time today, so please read carefully.I don’t have a ticket. How can I be part of this event?Well, the first thing to do if you don’t have a ticket is enjoy the show from somewhere other than Alpine Valley.As we know, the Grateful Dead folks have been very firm in reminding everyone not to come to the show withouta ticket. You’ve seen letters from the band, you’ve heard announcements on the radio, and, if you were at one ofnumerous concerts around the country in the last two weeks, you were personally handed a flyer reiterating thatmessage.Given that very clear message from the band not to come to Alpine without a ticket, we have worked hard to findto ways for those without tickets to enjoy the show either by themselves or with friends and family.How strict are the ticket checkpoints going to be at the show?Every person will be required to have a ticket for that evening’s show. Make sure everyone has his or her ticketsbefore you leave for the theatre! The checkpoints will begin as you exit the interstate or approach the facility onthe county road system. The right front seat passenger should have all the tickets and be ready to show them atvarious checkpoints on the way to the parking lot. Upon reaching the parking lot, the car will be stopped and thetickets will be validated. At this point any vehicle that does not have a ticket for each person in the car will berefused entry. Cars that comply will be issued a parking pass and allowed to enter the lots.This process will be as mellow as we (and you!) can possibly make it. Nobody will be hassled and everybody willbe treated courteously and respectfully. However, a large staff of Alpine Valley employees backed up by thecounty police will be checking each and every ticket very carefully.What happens if someone in my vehicle decides to get out and walk into the facility?No pedestrians will be allowed admittance. Spotters will be on the road to identify vehicles that have allowedindividuals to get out and become pedestrians. When such a vehicle reaches the final checkpoint, it will be turnedaway and possibly ticketed.Won’t all of these measures slow traffic to a crawl?We understand that traffic may be moving a bit slower that a typical show, but given the enormous staff that willbe used for ticket verification, our expectation is that the delays will be minimal.My friends and I will be arriving by bus. Who should hold our tickets and what do we do?All buses and limousines will be directed to enter the facility via a special route identified by the police. Once thebus or limo has entered, a staff member will come to the vehicle and validate each ticket. If you are on a bus orin a limo, please hold onto your individual tickets. Anyone not having a valid ticket for that performance will berequired to stay in the vehicle. If the vehicle has numerous people in it without tickets, the entire bus includingfans with tickets may be refused entry to the property. Please make sure that everyone has there ticket prior togetting on the bus and the process should be a very simple once you arrived at Alpine.The band recently said that additional shows would be added prior to the Alpine Show playing. Arethese shows happening?The band has announced, on a conditional basis, a tour for this fall. They have also stated very clearly that thesedates will only play if all goes well at Alpine Valley. Basically, if Terrapin Station at Alpine Valley goes well, thenThe Other Ones will be able to take their magic around the country once again, bringing music and happiness tothousands of people. If it doesn’t, they won’t. Simple as that.B-2
APPENDIX CINTERAGENCY AGREEMENTS FOR SPECIAL EVENT PLANNINGILLINOIS DOT AND ILLINOIS STATE POLICEJOINT OPERATIONAL POLICY STATEMENT ON TRAFFIC SYSTEMS MANAGEMENTC-1
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MANAGING TRAVEL FORPLANNED SPECIAL
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Technical Report Documentation Page
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TABLE OF CONTENTSINTRODUCTION......
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Available Resources ...............
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Stakeholder Roles and Coordination
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APPENDIX L - PUBLIC AGENCY AND EVEN
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Table 3-30 Crash Prevention Tactics
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Table 8-4 Day-of-Event Personnel Re
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LIST OF FIGURESFigure i-1 Planned S
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Figure 6-58 Portable Lighting .....
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BACKGROUNDPlanned special events po
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includes forming multidisciplinary
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congestion is considered either rec
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GOALS OF MANAGINGTRAVEL FOR PLANNED
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Public agencies can enhance the ima
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• 73 percent of surveyed metropol
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Table 1-8Planned Special Event Mana
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SPECIAL EVENTMANAGEMENTPHASEProgram
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Board, Washington, D.C., January12
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characteristics and how these chara
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a spur-of-the-moment decision to at
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Discrete/Recurring Event at a Perma
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Arrowhead PondRed Wings vs. Mighty
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TRAVELDEMANDROAD/SITECAPACITYAVAILA
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transportation impact criteria: (1)
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Figure 2-6Wisconsin TIME program Sp
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INTEGRATIONOversightTeamEvent Plann
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developing and implementing solutio
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Stakeholder Roles andCoordinationTh
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A local or county department of pub
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management strategies. For example,
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modate planned special events. This
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events. In turn, post-event activit
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at the beginning of the event opera
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• Notice of event for affected pr
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• Links between process steps are
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the event operations planning phase
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Table 3-14 summarizes four types of
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Unlike other traffic generators suc
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Identify On-SiteParking Area(s)Park
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Table 3-18Tools for Mitigating Plan
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pick-up/drop-off area, during ingre
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ELEMENTEvent patronparking areasTab
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(2) provide a defined passenger wai
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Table 3-25Tactics for Accommodating
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and/or downstream lane closures tha
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The key to maximizing capacity invo
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or variable message signs. CMSs are
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tion reports from various remote lo
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Transit ServiceModifications to exi
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ELEMENTCommand postoperationOperati
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fail. Both the tabletop and full-sc
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tion to performance evaluation data
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Table 3-39Communications Structure
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of a detailed evaluation report. Qu
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Sample questions for possible inclu
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THIS PAGE LEFT BLANK3-60
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tions or a single municipality, res
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events and annual fairs, or major e
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sidered the resources. These resour
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• Identification of funding sourc
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PHASEProgramPlanningEventOperations
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permit when the event organizer mee
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Table 4-4Planned Special Event Perm
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LOCATIONAnaheim, CAMenlo Park,CAMin
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egion. Appendix A contains Washingt
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Table 4-8 (cont’d.)Planned Specia
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Table 4-9 (cont’d.)Planned Specia
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Table 4-12Planned Special Event Per
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Table 4-15Planned Special Event Tec
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ITEM FUNCTIONS DEPLOYMENT APPLICATI
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clude: (1) remote modification of t
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agement. Not all of these are a sin
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9. Descriptions of tiers from mater
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CHAPTER FIVEEVENT OPERATIONS PLANNI
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work and schedule. The framework in
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Interagency CoordinationIn establis
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Fan CelebrationAnother severe impac
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process when forecasted traffic dem
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new and different stadium user with
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• The City also makes available g
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Table 5-8 summarizes four types of
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STEP SIXMITIGATION OF IMPACTSTraffi
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Table 5-11Feasibility Study Data Re
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Table 5-12Example Modal Split for D
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Table 5-14Example Planned Special E
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not offer advance ticket sales typi
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Parking Demand AnalysisA parking de
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Figure 5-11Designated Event Off-Sit
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• The first approach pertains to
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detail impact mitigation strategies
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5OVERVIEWFigure 5-16Site and Pedest
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Table 5-19External Factors Consider
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CHAPTER SIXTRAFFIC MANAGEMENT PLAN6
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• Express service (e.g., new rout
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6DAY-OF-EVENT ACTIVITIES ADVANCE PL
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VENUEPickup /Drop-offWalkSITE AREAR
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special events. This checklist incl
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alternatives may exist, each will n
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Lot AssignmentThe objectives of lot
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parking garage. The lack of such pe
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Table 6-7Key Findings from Saint Pa
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tern of ingress and egress to achie
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Any planned special event parking a
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• Park vehicles at the same rate
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lot(s) conflicts with heavy adjacen
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Figure 6-16Annotated Aerial Map of
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trols for pedestrian protection and
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Use of a temporary pedestrian bridg
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ordinate with the event planning te
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ManagementFigure 6-28On-Site Shuttl
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the impact to neighborhoods surroun
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• On the day-of-event, the manage
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An alternate route plan represents
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Figure 6-33Background Traffic Diver
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Arterial-to-Arterial DiversionArter
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modation tactic that the traffic ma
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Transportation system management ty
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prove interchange capacity and oper
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6OVERVIEWFigure 6-39Temporary Elimi
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efore they enter an alternative lan
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Table 6-36Portable Traffic Manageme
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Advance traffic signal operations p
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EN-ROUTE TRAVELERINFORMATION PLANOv
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or venue access route. These are te
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forces affect the signal, such as w
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now be accessed en-route via cellul
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Subscription ServicesA number of pr
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• Wireless communications (It sho
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unlit freeway interchanges or arter
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Traffic Incident Quick ClearanceIni
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16. Dudek, C.L., Guidelines forChan
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CHAPTER SEVENTRAVEL DEMAND MANAGEME
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Demand Management StrategiesSuccess
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Figure 7-2High Occupancy Vehicle In
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fore. The website suggested that ev
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during the games. The predominant c
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• Patronage Potential - The speci
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may exceed an hour. Patrons who use
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• Recommended event ingress and e
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planned special event impacts opera
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planned special event and related t
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Appendix M contains an example of a
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CHAPTER EIGHTIMPLEMENTATION ACTIVIT
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The implementation plan communicate
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ELEMENTLocationspecifictrafficand p
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ers be used to: (1) watch what happ
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Communication from the TMC to vario
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Volunteer RecruitmentPrior to initi
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CHAPTER NINEDAY-OF-EVENT ACTIVITIES
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stakeholders comprising the traffic
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operations planning phase, the ICS
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Table 9-3Traffic Management PlanEva
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formation to a dispatcher who, in t
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seek out other sources. The media m
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Traffic Management SupportIn a traf
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Table 9-13Performance Evaluation Me
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CHAPTER TENPOST-EVENT ACTIVITIES10O
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Table 10-1Key Post-Event Activities
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ing events, slight changes in circu
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inaccurate, it will become clear th
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ics of interest to all participants
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spectives are noted during the debr
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CHAPTER ELEVENDISCRETE/RECURRING EV
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peak pedestrian and traffic departu
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STEPNO. PAGE1 5-202 7-93 5-214 5-22
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sive express bus service between ar
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POST-EVENTACTIVITIESSince a discret
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market an express bus service for a
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CHAPTER TWELVECONTINUOUS EVENT12OVE
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EVENT OPERATIONSPLANNINGBecause of
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NO.STEPPAGE1 5-202 7-93 5-214 5-225
Page 351 and 352: Table 12-4Checklist of Implementati
Page 353 and 354: Some distinguishing considerations
Page 355 and 356: CHAPTER THIRTEENSTREET USE EVENT13O
Page 357 and 358: EVENT OPERATIONSPLANNINGSince stree
Page 359 and 360: STEPNO. PAGE1 5-202 7-93 5-214 5-22
Page 361 and 362: may not regularly take place in the
Page 363 and 364: HANDBOOKPAGETable 13-5Checklist of
Page 365 and 366: • A planned special event permit
Page 367 and 368: CHAPTER FOURTEENREGIONAL/MULTI-VENU
Page 369 and 370: several vantage points (e.g., parks
Page 371 and 372: Table 14-3Event Operations Planning
Page 373 and 374: Table 14-4 presents a checklist ofi
Page 375 and 376: • With regard to regional/multi-v
Page 377 and 378: CHAPTER FIFTEENRURAL EVENT15OVERVIE
Page 379 and 380: ies by event, as some rural events
Page 381 and 382: STEPNO. PAGETable 15-3Event Operati
Page 383 and 384: Table 15-4Checklist of Implementati
Page 385 and 386: Some distinguishing considerations
Page 387 and 388: should focus on equipment and techn
Page 389 and 390: APPENDIX ASAMPLE SPECIAL EVENT PERM
Page 391 and 392: VIRGINIA BEACH, VA: PERMIT APPLICAT
Page 393 and 394: A-5
Page 395 and 396: EVANSTON, IL: SPECIAL EVENT HOLD HA
Page 397 and 398: MONTGOMERY COUNTY, MD: SPECIAL EVEN
Page 399 and 400: A-11
Page 401: APPENDIX BEVENT-ORIENTED RISK SCENA
Page 405 and 406: APPENDIX D2003 FAIR SAINT LOUIS EVE
Page 407 and 408: APPENDIX FPARKING AND PEDESTRIAN AC
Page 409 and 410: APPENDIX GWISCONSIN DOT ORGANIZATIO
Page 411 and 412: G-3
Page 413 and 414: BRISTOL (TN) MOTOR SPEEDWAYSource:
Page 415 and 416: PALACE OF AUBURN HILLS (MI)PARKING
Page 417 and 418: TALLADEGA (AL) SUPERSPEEDWAYNote:
Page 419 and 420: NASCAR DAYTONA 500Source: www.dayto
Page 421 and 422: MICHIGAN INTERNATIONAL SPEEDWAYSour
Page 423 and 424: MARTINSVILLE (VA) SPEEDWAYSource: w
Page 425 and 426: APPENDIX KEXAMPLE TRAFFIC CONTROL P
Page 427 and 428: FREEWAY SIGNING PLANNASCAR BRICKYAR
Page 429 and 430: EQUIPMENT LOCATION PLANSYDNEY, AUST
Page 431 and 432: Source: www.ci.daytona-beach.fl.us/
Page 433 and 434: SEATTLE CENTERSEATTLE, WASource: ww
Page 435 and 436: RICHMOND INTERNATIONAL RACEWAYRICHM
Page 437 and 438: PNC PARKPITTSBURGH, PASource: pirat
Page 439 and 440: M-2
Page 441 and 442: FORD FIELDDETROIT, MIM-4
Page 443 and 444: APPENDIX NSAMPLE IMPLEMENTATION PLA
Page 445 and 446: N-3
Page 447 and 448: N-5
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